Executive Assistant, Corporate Legal, Risk & Compliance Team

Automotivemastermind; Centreville (VA); Hybrid; USD 80,000 - 120,000; Full time

Benefits offered by this job

Competitive compensation package

Health benefits

Job summary

Mobility Global is seeking a highly capable Executive Assistant to support members of the in-house Corporate Legal, Risk & Compliance Team. This is a high-visibility role requiring discretion, executive presence, and the ability to manage complex priorities across multiple time zones.

You will coordinate domestic and international travel, prepare briefing materials and presentations, and liaise with cross-functional teams while maintaining strict confidentiality in a fast-growing environment.

Qualifications

• Significant experience supporting senior leaders at SVP/VP level in a complex org.
• Ability to work autonomously and multi-task with minimal supervision on competing projects.
• Strong organizational acumen and exceptional communication skills.
• High proficiency with Microsoft Office and virtual collaboration tools (Teams, Zoom).
• Discretion handling highly sensitive information.

Responsibilities

• Provide comprehensive executive support to senior leaders, managing complex, high-volume calendars across global time zones.
• Coordinate domestic and international travel, detailed itineraries, logistics, and expense reconciliation.
• Schedule and support leadership meetings, reviews, Board-prep sessions, and confidential discussions.
• Oversee virtual meeting logistics across Microsoft Teams, Zoom, and hybrid environments.
• Prepare agendas, briefing materials, and PowerPoint presentations; track follow-ups and actions.
• Maintain confidentiality and act as liaison between Legal, Risk & Compliance and cross-functional teams.

Skills

Executive support experience

Autonomy

Organizational skills

Communication skills

MS Office proficiency

Tools

Microsoft Office Suite

Microsoft Teams

Zoom

Job description

Mobility Global At Mobility Global, our mission is to provide the trusted information that helps billions of people build, sell, and own vehicles with confidence. As we shape the next generation of automotive intelligence through innovation, AI, and industry-leading data, we're creating new opportunities for our customers, our business, and our people. Mobility Global's portfolio of trusted brands and products includes CARFAX, automotiveMastermind, Market Scan, and Polk Automotive Solutions. Our strength comes from our people, and here, the progress you make helps the entire automotive ecosystem move faster and with greater confidence. Join a best-in-class global Legal, Risk & Compliance team committed to delivering timely, practical and actionable advice to advance our business and safeguard our reputation, people, and assets. We value professionalism, responsiveness, and a solution-oriented mindset in a fast-moving environment.

Location: Reston, Virginia

About the Role

Mobility is seeking a highly capable, proactive, and detail-oriented Executive Assistant to support members of the in-house Corporate Legal, Risk & Compliance Team. This is a high-visibility role within a dynamic, fast-paced, evolving organization. This position requires exceptional organizational judgment, discretion, and executive presence. The Executive Assistant will serve as a trusted partner, managing complex priorities across multiple time zones and stakeholders. The ideal candidate anticipates needs before they arise and brings structure and discipline to a high-growth environment.

Responsibilities and Impact

Provide comprehensive executive support to senior Legal, Risk & Compliance team leaders, managing complex, high-volume calendars across global time zones. Proactively prioritize competing demands in a fast-paced, deadline-driven environment. Coordinate domestic and international travel, including detailed itineraries, logistics planning, and timely expense reconciliation. Schedule and support leadership meetings, talent reviews, operating reviews, Board-prep sessions, and confidential discussions. Own virtual meeting logistics, ensuring seamless execution across Microsoft Teams, Zoom, and hybrid environments. Prepare agendas, briefing materials, and high-quality PowerPoint presentations, track follow-ups and key action items. Serve as a key liaison between Legal, Risk & Compliance and cross-functional stakeholders, maintaining strict confidentiality and professionalism. Anticipate executive needs and implement process improvements that enhance efficiency and operational rigor. Support initiatives, town halls, leadership offsites, and strategic projects as needed.

Basic Required Qualifications

• Significant experience supporting senior leaders at the SVP, VP, or equivalent executive level within a complex organization.
• Ability to work autonomously, to prioritize and multi-task on competing projects and to execute and complete deliverables in a timely manner with minimal supervision.
• Strong organizational acumen and exceptional communication skills.
• High technical proficiency with Microsoft Office Suite (Outlook, PowerPoint, Excel, Word) and virtual collaboration tools (Teams, Zoom).
• Demonstrated ability to handle highly sensitive and confidential information with discretion.

Preferred Qualifications

• 8-12+ years of progressive Executive Assistant experience, including 3-5+ years supporting corporate function leadership.
• Experience in a global, matrixed organization, ideally within mobility, technology, data, or corporate professional services environments.
• Experience supporting leaders or corporate functions in a transformation or high-growth environment.
• Strong PowerPoint and presentation development capabilities.
• Proactive, resourceful problem solver.
• Experience with Concur or alternate travel and expense systems.

This is a hybrid role with 3 to 4 days per week in-office, subject to change based on evolving business needs.

The anticipated annual base salary range for this position is $80,000 to $120,000. Actual compensation within this range will be determined based on a variety of factors, including geographic location, relevant experience, skills, qualifications, and internal equity considerations.

What's In It for You

• Competitive compensation package, including base salary and incentive opportunities where applicable.
• Comprehensive health and wellness benefits for employees and eligible dependents.
• Retirement savings programs, including company matching contributions where available.

For more information on benefits, please check out our benefit summary: https://mobilityglobalbenefits.com/us/benefits-summary

Equal Opportunity Employer

Mobility Global is proud to be an Equal Opportunity Employer. We value diverse perspectives and are committed to fostering an inclusive workplace where everyone is respected, supported, and empowered to succeed. We provide reasonable accommodations throughout the hiring process and employment for qualified individuals with disabilities.

Recruitment Fraud Alert

Mobility Global will never ask candidates to pay money at any stage of the hiring process, including for applications, interviews, background checks, training, or equipment. If you receive a suspicious communication or request for payment or personal financial information, please exercise caution and report it immediately.