Administrative Assistant - Medical Scheduling & Coordination

Cincinnati Children's Office of Academic Affairs and Career Development; Cincinnati (OH); On-site; USD 28,000 - 35,000; Full time

Job summary

Cincinnati Children’s is seeking an experienced administrative professional for the Fetal Therapy department at Burnet Campus. The role focuses on coordinating conferences, meetings, interviews, and appointments while anticipating scheduling conflicts and liaising with external vendors.

You will support policy research, document production, grant materials, and manuscript preparation, while handling payroll data and HR forms as needed.

Qualifications

• High school diploma or equivalent.
• 2+ years of work experience in a related job discipline.

Responsibilities

• Coordination- Schedule and coordinate conferences, meetings, interviews, and appointments. Independently resolve scheduling conflicts anticipating scheduling problems.
• Communication- Researches information following well-defined paths and responds to a multitude of requests. Functions as a resource on department policy and processes.
• Technology- Use software applications to create and edit workbooks, documents, and presentations. Understand the functions of software used in the department and uses this knowledge to organize information.
• Writing/Editing- Produce well-written notes, documents, or communications. Transcribe medical dictation. Take meeting minutes and format for final review.
• Financial/Human Resources- Effectively demonstrates skills related to the completion and processing of forms, documents, and reports. Collects and electronically submits payroll information for department. Acts as a liaison with payroll. Assists with completion of HR forms.

Education

High school diploma or equivalent

Job description

Cincinnati Children’s is seeking an experienced administrative professional for the Fetal Therapy department at Burnet Campus. The role focuses on coordinating conferences, meetings, interviews, and appointments while anticipating scheduling conflicts and liaising with external vendors.

You will support policy research, document production, grant materials, and manuscript preparation, while handling payroll data and HR forms as needed.