Administrative Assistant- ME

Kennebec Lumber Co; Solon (ME); On-site; USD 42,000 - 54,000; Full time

Job summary

Kennebec Lumber Co. in Maine seeks an Administrative Assistant to support Administration and Operations, coordinate protocol across the facility, and promote professional communication with remote locations and the main office.

This role handles front desk, correspondence, filing, and general clerical tasks while ensuring confidentiality and adherence to KLC standards; travel as needed and cross-training across departments.

Qualifications

• High School Diploma or Equivalent.
• Two years of Administrative / Clerical /AP/AR experience.
• Proficiency in MS Office (Excel, Word, Teams).

Responsibilities

• Answering incoming telephone calls
• Front Desk Coverage
• Proper routing of Calls and Inquiries
• Receiving, recording and profiling all incoming and outgoing correspondence, inquiries, and faxes
• General Clerical work – Filing, E filing, faxing, emailing, photocopying, and processing outgoing mail
• Processing of incoming and outgoing products and shipments
• Maintaining a high level of confidentiality regarding Employees, Vendors, Customers, Contracts, and other sensitive material
• Cross Train in all departments (Systems, Processing of Purchases and Sales, Logistics, etc.)
• Preparing and distributing correspondence, Purchase Order Amendments, Contract Change Initiations, and other technical correspondence
• Assisting in Process Improvement
• Ensuring accuracy in spelling, grammar and content of communication
• Maintaining an up-to-date filing system of all the above
• Applying Excellent Customer Service to interactions
• Travel as needed
• Perform other related duties as assigned

Education

High School Diploma or Equivalent

Tools

MS Office Suite

Excel

Word

Teams

Job description

The Administrative Assistant shall promote the culture, standards, values and working environment as outlined by the KLC Management Team. This is a support position responsible for assisting Administration and Operations as well as working with all other departments to provide outstanding service. The Administrative Assistant will coordinate andmaintain all protocol within the facility. This position will also serve to promote strong communication between the remote locations and KLC’s main office and Operations. The Administrative Assistant will support strict adherence to all KLC standards and will represent the company with the highest level of professionalism.

Responsibilities:

• Answering incoming telephone calls
• Front Desk Coverage
• Proper routing of Calls and Inquiries
• Receiving, recording and profiling all incoming and outgoing correspondence, inquiries, and faxes
• General Clerical work – Filing, E filing, faxing, emailing, photocopying, and processing outgoing mail
• Processing of incoming and outgoing products and shipments
• Maintaining a high level of confidentiality regarding Employees, Vendors, Customers, Contracts, and other sensitive material
• Cross Train in all departments (Systems, Processing of Purchases and Sales, Logistics, etc.)
• Preparing and distributing correspondence, Purchase Order Amendments, Contract Change Initiations, and other technical correspondence
• Assisting in Process Improvement
• Ensuring accuracy in spelling, grammar and content of communication
• Maintaining an up-to-date filing system of all the above
• Applying Excellent Customer Service to interactions
• Travel as needed
• Perform other related duties as assigned

Qualifications / Requirements:

• High School Diploma or Equivalent
• Two years of Administrative / Clerical /AP/AR Experience
• MS Office Suite of production to include: Excel, Word, Teams, etc.