Admin Assistant

K&M TIRE; Delphos (OH); On-site; USD 38,000 - 52,000; Full time

Job summary

K&M TIRE is seeking an Administrative Assistant to support multiple departments under the direction of the Executive Assistant/Manager. The role handles phone calls, welcomes visitors, mails, and schedules deliveries, while providing efficient admin services and cross-department support.

primary duties include coordinating schedules, assisting with event planning, maintaining SOPs, and preparing communications such as flyers and newsletters.

Qualifications

• High school diploma or equivalent
• 2 years’ administrative assistant degree or 1 year’s relevant admin asst. experience
• 2-year business degree or 2 years relevant experience
• Proficient knowledge of Microsoft Word, Excel, PowerPoint and Outlook
• Ability to communicate effectively and prioritize tasks

Responsibilities

• Answer incoming calls; verify caller’s request; direct the caller to the correct person or department.
• Greet and announce visitors; direct individuals to meeting/conference room.
• Schedule incoming loads for receiving merchandise; prepare delivery schedule and assign blocks of time; accordingly, notify receiving manager daily.
• Perform miscellaneous billings out of MaddenCo.
• Orders office supplies & cleaning supplies for all locations, including First Aid kits.
• Work closely with departments to provide high quality admin support.
• Crosstrain within department; keep procedures up to date.
• Maintain SOPs for all departments
• Assist in event planning for company events.
• Work with and report any problems to the Admin Manager.
• Perform other duties as appropriate and assigned.
• Support company goals and uphold K&M Values.
• Assist with organizing and managing projects and volunteer activities (level II)
• Provide admin support to other departments (level II)
• Ability to create and publish digital flyers and newsletter (Auto level II)
• Arrange employee travel plans (ie. Flights/hotels/rental vehicles) for work functions (level III)
• Track credits & expenses for projects and events (level III)

Skills

Communication

Multitasking

Organizational skills

Proofreading

Independent work

Education

High school diploma or equivalent

2-year administrative assistant degree

2-year business degree

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Job Summary:

The ADMINISTRATIVE ASSISTANT works under the direction of the Executive Assistant / Manager; answers phone and greets customers; sorts and delivers mail; schedules deliveries; provides admin services to multiple departments.

Job Duties and Responsibilities:

• Answer incoming calls; verify caller’s request; direct the caller to the correct person or department.
• Greet and announce visitors; direct individuals to meeting/conference room.
• Schedule incoming loads for receiving merchandise; prepare delivery schedule and assign blocks of time; accordingly, notify receiving manager daily.
• Perform miscellaneous billings out of MaddenCo.
• Orders office supplies & cleaning supplies for all locations, including First Aid kits.
• Work closely with departments to provide high quality admin support .
• Crosstrain within department; keep procedures up to date.
• Maintain SOPs for all departments
• Assist in event planning for company events.
• Work with and report any problems to the Admin Manager.
• Perform other duties as appropriate and assigned .
• Support company goals and uphold K&M Values.
• Assist with organizing and managing projects and volunteer activities (level II)
• Provide admin support to other departments (level II)
• Ability to create and publish digital flyers and newsletter (Auto level II)
• Arrange employee travel plans (ie. Flights/hotels/rental vehicles) for work functions (level III)
• Track credits & expenses for projects and events (level III)

Job Requirements:

• Live and uphold our K&M Vision, Mission and Values.
• Ability to work in a multi-task, professional environment.
• Ability to communicate effectively.
• Possess a positive, friendly and servant’s attitude .
• Ability to prioritize and organize effectively.
• Ability to proofread, find and correct errors.
• Ability to work independently.
• Ability to work while seated for prolonged periods of time.
• Knowledge and ability to use the following office equipment: computer, telephone, copier, fax, and calculator.
• Ability to express ideas clearly both in written and oral communications.
• Proficient knowledge of Microsoft Word, Excel, PowerPoint and Outlook.
• Ability to be creative and proficient in software to create flyers, newsletters and other documents is a plus.

Administrative Assistant I Minimum Qualifications:

• High school diploma or equivalent.
• 2 years’ administrative assistant degree or 1 year’s relevant admin asst. experience.

Administrative Assistant II Minimum Qualifications:

• 2-year business degree or 2 years relevant experience.

Administrative Assistant III Minimum Qualifications:

• Serve as back-up to the Executive Assistant/Admin Manager for a temporary time period
• Actively participate in Leadership Development