Administrative Assistant, Mathematics Department

Boston College; Boston (MA); On-site; USD 39,000 - 49,000; Full time

Benefits offered by this job

Tuition remission

Medical, dental, and vision insurance

Paid holidays

Retirement plans

Job summary

Boston College seeks an Administrative Assistant in the Mathematics Department to support daily operations, budgeting, payroll, and clerical tasks. This onsite, full-time role collaborates with the Department Chair, faculty and students to ensure smooth program execution.

The ideal candidate will have strong written and verbal communication, excellent organizational skills, and experience with databases and Microsoft Office, especially Excel. Prior academic setting experience is preferred.

Qualifications

• High school diploma plus one year of administrative experience, preferably in an academic setting.
• Exceptional written and communication skills and strong problem-solving abilities; able to work independently and in a team.
• Experience with databases, electronic payroll and budget processes; MS Office, especially Excel; familiarity with databases and website maintenance.

Responsibilities

• Oversee administration of the department’s academic programs and operations.
• Manage budgets and financial transactions, including reimbursements and vendor invoicing.
• Supervise student employees and payroll; coordinate department communications and website updates.
• Support department planning, scheduling, and events; maintain records and reporting.

Skills

Administrative support

Microsoft Excel

Database familiarity

Payroll processes

Budget management

Communication skills

Education

High school diploma

Tools

Databases

Payroll systems

Website maintenance

Budget software

Job description

Boston College Introduction

Founded in 1863, Boston College is a Jesuit, Catholic university located six miles from downtown Boston with an enrollment of 9,654 full-time undergraduates and 5,072 graduate and professional students. Ranked 37 among national universities, Boston College has 923 full-time and 1,336 FTE faculty, 2,822 non-faculty employees, an operating budget of $1.4 billion, and an endowment in excess of $3.9 billion.

Job Description

Position Details: Department: 053361 - Mathematics

Position: 00011195 - Administrative Assistant

Employment Type: Onsite | Full-Time (35 hours per week) | Nonexempt

Hiring Range: $28.21/hr to $35.27/hr. Pay rate commensurate with relevant experience.

The Department Administrator is responsible for the overall administrative operations of the Mathematics Department and serves as a key resource to the Department Chair, faculty and students.

The Administrator manages a broad range of academic, financial, personnel and programmatic responsibilities, supporting both the undergraduate and graduate programs. Working closely with the Department Chair and Assistant Chairs, the Department Administrator ensures the effective day-to-day operation of the department while supporting longer-term academic planning and departmental priorities. The position requires a high degree of independent judgment, organization, discretion and the ability to manage multiple complex processes and deadlines simultaneously.

Description of duties:

• Facilitate the administration of the department’s academic programs, including the undergraduate Core and mathematics major programs and the Mathematics Ph.D. program, in collaboration with faculty.
• Ensure administrative continuity and support departmental goals and initiatives related to teaching and research.
• Conduct research and analyze data related to courses, teaching evaluations, enrollment trends and other departmental needs. Manage departmental budgets and financial transactions, including monitoring and reconciling accounts.
• Oversee day-to-day office operations and supervise student employees, including hiring, scheduling, training and payroll. Manage departmental communications, including the department website.
• Manage expense reimbursements for departmental personnel and visitors, arrange hotel accommodations for visitors and manage logistics for departmental events.

Requirements

• High school diploma plus one year of experience in an administrative role required, preferably in an academic setting.
• Exceptional written and communication skills and strong problem-solving skills, as well as ability to work both independently and in a team environment.
• Experience with databases, and electronic payroll and budget processes. Microsoft Office skills, particularly Excel, familiarity with databases and website maintenance.

Closing Statement

Boston College offers a broad and competitive range of benefits depending on your job classification eligibility:

• Tuition remission for Employees
• Tuition remission for Spouses and Children who meet eligibility requirements
• Generous Medical, Dental, and Vision Insurance
• Low-Cost Life Insurance
• Eligibility for both University-Funded 401k and Employer-Sponsored403bRetirement Plans
• Paid Holidays Annually
• Generous Sickand Vacation Pay
• Additional benefits can be found on https://www.bc.edu/employeehandbook

Boston College conducts pre-employment background checks as part of the hiring process.

Boston College is an Equal Opportunity Employer and does not discriminate on the basis of any legally protected category, including disability and protected veteran status. Boston College's Notice of Nondiscrimination can be viewed at https://www.bc.edu/nondiscrimination.