Administrative Assistant/Marketing Assistant

Carlisle Medical, Inc.; Mobile (AL); On-site; USD 30,000 - 42,000; Full time

Job summary

Carlisle Medical, Inc. is seeking a Creative Marketing & Administrative Assistant to support correspondence with adjusters, claimants, physicians, and attorneys. The role includes coordinating marketing announcements, updating referral activity, and assisting with basic graphic design for social media and emails.

The candidate will also back up the receptionist desk, greet visitors, and help process faxes. A high school diploma and relevant experience are preferred, with graphic design portfolio

Qualifications

• High School Diploma or GED; 3 years related experience preferred.
• Graphic design training/experience with portfolio highly desired.
• Excellent written grammar and strong customer service skills are required.

Responsibilities

• Prepares correspondence to adjusters, claimants, physicians and attorneys.
• Coordinates marketing announcements and mailings.
• Updates spreadsheets with referral and implementation activity.
• Performs basic graphic design for social media posting and emails.
• Greet visitors and back up Receptionist duties as needed.

Skills

Written communication

Customer service

Editing

Education

High School Diploma or GED

3 years related experience

Graphic design training/portfolio

Job description

Summary:

Carlisle Medical, a fast growing privately held company celebrating 46 years in the Workers’ Compensation Industry, is seeking a Creative Marketing & Administrative Assistant. Carlisle Medical offers excellent benefits and competitive pay. The Creative Marketing & Administrative Assistant will handle correspondence, data entry and other administrative-type tasks. The Administrative Assistant also acts as a backup to the Receptionist desk to greet visitors, answer and direct phone calls, and process incoming faxes. Graphic designer handles updating of existing company website and documents.

Essential Duties and Responsibilities:

• Prepares correspondence to adjusters, claimants, physicians and attorneys.
• Coordinates special marketing announcements.
• Handles seasonal and special mailings and projects as required.
• Updates spreadsheets with referral and implementation activity.
• Basic Graphic design ability with social media posting and email.
• Creates Retail program cards, logs tasks in system and prepares for mailing.
• Posts outgoing mail with correct postage, including certified letters.
• Ensures common areas are neat and orderly.
• Other duties as assigned.

Education and Experience:

High School Diploma or General Education Degree (GED); 3 years of related experience and/or training preferred or equivalent combination of education and experience. Graphic design training/experience desired with portfolio or examples of previous designs/work highly desired.

Language Skills:

Must possess excellent written grammatical skills. Ability to read and interpret documents such as letters, inquiries and orders. Excellent understanding of proper telephone etiquette and customer service skills. Must have exceptional editing, grammar and spelling.