Administrative Assistant

Carlisle Medical, Inc.; Mobile (AL); On-site; USD 32,000 - 42,000; Full time

Job summary

Carlisle Medical, Inc. in Mobile, Alabama, is seeking an Administrative Assistant to support correspondence, data entry and other administrative duties in a fast-growing workers’ compensation firm.

The role also acts as backup to the Receptionist desk, greeting visitors, managing phone calls, processing faxes, and helping keep common areas neat while delivering professional customer service. Must read and interpret documents, have strong written communication, and maintain accurate records.

Qualifications

• High School Diploma or GED; 3 years of related experience and/or training preferred or equivalent combination of education and experience.
• Must possess excellent written grammatical skills and the ability to read and interpret documents.
• Excellent telephone etiquette and customer service skills.
• Must have exceptional editing, grammar and spelling.

Responsibilities

• Prepares correspondence to adjusters, claimants, physicians, and attorneys.
• Updates spreadsheets with referral and implementation activity.
• General knowledge of Accounts Payable, Accounts Receivables and Billing Procedures.
• Posts outgoing mail with correct postage, including certified letters.
• Ensures common areas are neat and orderly.
• Other duties as assigned.

Skills

Communication skills

Written English

Customer service

Editing/proofreading

Education

High School Diploma or GED

3 years related experience

Job description

Summary:

Carlisle Medical, a fast growing privately held company celebrating 46 years in the Workers’ Compensation industry, is seeking an Administrative Assistant. Carlisle Medical offers excellent benefits and competitive pay. The Administrative Assistant handles correspondence, data entry and other administrative-type duties. The Administrative Assistant also acts as backup to the Receptionist desk to greet visitors, answer and direct phone calls, and process incoming faxes.

Essential Duties and Responsibilities:

• Prepares correspondence to adjusters, claimants, physicians, and attorneys.
• Updates spreadsheets with referral and implementation activity.
• General knowledge of Accounts Payable, Accounts Receivables and Billing Procedures.
• Posts outgoing mail with correct postage, including certified letters.
• Ensures common areas are neat and orderly.
• Other duties as assigned.

Education and Experience:

High School Diploma or General Education Degree (GED); 3 years of related experience and/or training preferred or equivalent combination of education and experience.

Language Skills:

Must possess excellent written grammatical skills. Ability to read and interpret documents such as letters, inquiries and orders. Excellent understanding of proper telephone etiquette and customer service skills. Must have exceptional editing, grammar and spelling.