Communications Administrative Assistant

Kimley-Horn; Raleigh (NC); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Exceptional Retirement Plan

Health Coverage

Time Off/ Flexible scheduling

Student loan matching

Tuition reimbursement

New Parent Leave / Family benefits

Job summary

Kimley-Horn is seeking a Communications Administrative Assistant to join our Raleigh, NC team. This on-site role provides essential admin support, manages our internal store, and maintains media assets to support communications projects.

Ideal candidates are highly organized, detail-focused, and able to balance multiple tasks while coordinating with vendors and team members. The position emphasizes confidentiality and proactive problem-solving within a collaborative environment.

Qualifications

• Self-sufficient with ability to work independently.
• Flexible with changing deadlines and priorities.
• Capable of managing and balancing multiple tasks/priorities with a sense of urgency.
• Highly organized and detail-oriented.
• Strong interpersonal and communication skills across vendors, partners, peers, and leaders.
• Positive, collaborative, and client-oriented attitude.
• Ability to learn new tasks and/or software programs quickly.
• Ability to effectively partner with team members and other administrative staff.
• Ability to respond quickly and efficiently to requests for assistance.
• Proficient in MS Office Suite (Word, Excel, Outlook, PowerPoint), including advanced Outlook calendar management and Word mail merges.
• Ability to create detailed spreadsheets in Excel with formulas, manage data entry, and organize files in SharePoint

Responsibilities

• Provide administration support for team members: meeting scheduling, expense reporting, shipping, filing, ordering catering, and other similar activities.
• Manage the online Kimley-Horn store: selecting items, maintaining inventory reports, revolving issues, and other similar activities.
• Maintain online photography database (OpenAsset): uploading, labeling, and organizing.
• Support special projects and initiatives: sourcing and procuring gifts, maintaining and editing spreadsheets, meeting project deadlines, maintaining confidentiality.
• Sustain relationships with third-party partners and vendors: printers, suppliers, etc

Skills

Self-sufficient

Flexible with deadlines

Multitasking

Highly organized

Interpersonal & communication

Positive, collaborative attitude

Learn new tasks quickly

Team collaboration

Respond quickly to requests

MS Office Suite / Outlook calendar

Excel formulas / SharePoint

Tools

MS Office Suite

Job description

Overview

Kimley-Horn is looking for an Communications Administrative Assistant to join our team in Raleigh, North Carolina (NC)! This is not a remote position.

Responsibilities

• Provide administration support for team members: meeting scheduling, expense reporting, shipping, filing, ordering catering, and other similiar activitites
• Manage the online Kimley-Horn store: selecting items, maintaining inventory reports, revolving issues, and other similar activities
• Maintain online photography database (OpenAsset): uploading, labeling, and organizing
• Support special projects and initatives: sourcing and procuring gifts, maintaining and editing spreadsheets, meeting project deadlines, maintaining confidentially
• Sustain relationships with third-party partners and vendors: printers, suppliers, etc

Qualifications

• Self-sufficient with ability to work independently
• Flexible with changing deadlines and priorities
• Capable of managing and balancing multiple tasks/priorities with a sense of urgency
• Highly organized and detail-oriented
• Strong interpersonal and communication skills across vendors, partners, peers, and leaders
• Positive, collaborative, and client-oriented attitude
• Ability to learn new tasks and/or software programs quickly
• Ability to effectively partner with team members and other administrative staff
• Ability to respond quickly and efficiently to requests for assistance
• Proficient in MS Office Suite (Word, Excel, Outlook, PowerPoint), including advanced Outlook calendar management and Word mail merges
• Ability to create detailed spreadsheets in Excel with formulas, manage data entry, and organize files in SharePoint

Why Kimley-Horn?

At Kimley-Horn, we do things differently. People, clients, and employees are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only as good as the people behind it— that’s why we welcome and develop passionate, hardworking, and proactive employees. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn’s placement on the Fortune “100 Best Companies to Work” list for 18 years!

Key Benefits at Kimley-Horn

• Exceptional Retirement Plan: 2-to1- company match on up to 4% of eligible compensation (salary + bonus) and additional profit-sharing contribution.
• Comprehensive Health Coverage: Low-cost medical, dental, and vision insurance options.
• Time Off: Personal leave, flexible scheduling, floating holidays, and half-day Fridays.
• Financial Wellness: Student loan matching in our 401(k), and performance-based bonuses.
• Professional Development: Tuition reimbursement and extensive internal training programs.
• Family-Friendly Benefits: New Parent Leave, family building benefits, and childcare resources.