Administrative Assistant - Maintenance & IT - Full-time

Cross Keys Village - The Brethren Home Community; New Oxford (Adams County); On-site; USD 22,000 - 25,000; Full time

Benefits offered by this job

Medical plans

Paid time off

Retirement plan

Onsite auto services

Wellness classes

Gym & pool access

Team events

Employee discounts

Christian values

Job summary

Cross Keys Village – The Brethren Home Community in Pennsylvania is seeking an Administrative Assistant to provide essential administrative support to our Maintenance and Information Services teams. This role helps keep operations running smoothly on our senior care campus.

You will handle clerical tasks, screen calls, prepare work orders, and coordinate scheduling across departments. Strong organizational skills and proficiency with Microsoft Office are required.

Qualifications

• High school diploma required; Associate degree or relevant certification preferred.
• Prior office experience strongly preferred.
• Proficient in Microsoft Office and able to learn additional software.

Responsibilities

• Provide clerical and administrative support for both Maintenance and Information Services.
• Answer and screen incoming calls for both departments.
• Gather information from callers to generate work orders and schedule tasks.
• Typing and distributing internal and external correspondence.
• Assisting residents and team members with questions concerning work requests.
• Managing and developing Maintenance and Information Services schedules.

Skills

Office experience

Microsoft Office

Education

High school diploma

Associate degree or certification

Job description

Administrative Assistant

Are you an organized, personable professional who enjoys making a difference in the lives of seniors? Cross Keys Village – The Brethren Home Community is seeking an Administrative Assistant to provide essential administrative to our Maintenance and Information Services teams. This is a wonderful opportunity to join a dedicated team committed to delivering exceptional service and compassionate care to our community.

Position Type: Full-time (75 hours biweekly)

Schedule: Day Shift Monday - Friday

Pay Range: $16.00 – $18.00 per hour

What Makes Us Different

At CKV, we believe caring for our team is just as important as caring for our residents. In addition to the great traditional benefits we offer our team; such as medical plans, paid time off program, and retirement savings plan, we offer:

• Onsite auto services for convenience
• Free wellness classes to support mind and body health
• Access to our gym and pool right on campus
• Team giveaways and incentives to show support and appreciation
• Team member events, recognition programs, and celebrations throughout the year
• Excellent onsite dining options with employee discounts
• A culture guided by Christian values, where kindness and respect are at the heart of everything we do

Who We Are

As the largest nonprofit, single-site retirement community in Pennsylvania, Cross Keys Village is dedicated to enriching the lives of older adults. It is our vision to be a leading innovator offering older adults a life infused with quality and purpose. We accomplish these goals – and more through our compassionate team of individuals who strive every day to provide the best care and services our community needs.

Job Description

As an Administrative Assistant your scope of responsibilities will include but are not limited to:

• Providing clerical and administrative support for both Maintenance and Information Service.
• Answering and screening incoming phone calls to the Maintenance and Information Services Departments.
• Gathering information from callers to generate workorders, schedule work with various residents and departments, transfer calls to the appropriate persons, and take messages.
• Typing and distributing various external and internal correspondences.
• Completing forms and documents as required
• Communicating with two-way radio as well as cell phones, email, and other means of communication.
• Recommending to the Director of Facility Maintenance and Director of Information Services policies, programs, or situations that need attention, correction, or resolution.
• Gathering, sorting, and routing correspondences for the Director of Facility Maintenance and Director of Information Services.
• Assisting residents and team members with questions concerning work requests, progress, and scheduling.
• Managing keys and pegs assigned to all team members.
• Managing and developing Maintenance and Information Services schedules.

Qualifications, Education and Experience

• High school diploma required; Associate degree or relevant certification preferred
• Prior office experience is strongly preferred
• Must be Proficient in Microsoft products and have the ability to learn other computer software and programs

Join Our Work Family

As a team member at Cross Keys Village, you will be provided with many benefits such as a positive work environment and comprehensive training opportunities. Our large campus also offers you excellent dining options, access to community events and much more.

If you enjoy working with people and have strong organizational skills, we'd love to hear from you! Join our team and make a difference every day at Cross Keys Village!