Administrative Assistant

Talentify; Grand Rapids (MI); On-site; USD 35,000 - 52,000; Full time

Job summary

Talentify is seeking an Administrative Assistant to support a U.S. Department of Labor Job Corps contractor in Grand Rapids, MI. The role requires at least one year of relevant experience; a Bachelor's degree is preferred. You will help organize office operations, coordinate communications, and assist staff with program administration.

Responsibilities focus on teamwork, adherence to policies, and timely completion of tasks. Valid driver’s license may be required for occasional travel.

Qualifications

• One year of relevant experience.
• Bachelor's degree preferred.
• Valid state driver’s license may be required.

Responsibilities

• Builds pride and commitment through effective teamwork and collaboration.
• Adheres to established company policies and procedures and supports all programs.
• Delivers timely coaching and conducts employee evaluations when scheduled.
• Makes effective use of time, materials and resources by planning, scheduling and organizing work.
• Communicates in an open and honest manner.
• Sets appropriate performance goals for staff.
• Hires and promotes employees based on sound decision-making ability.
• Improves processes within department, emphasizing quality and efficiency.
• Anticipates and resolves problems, demonstrating good judgment.
• Provides leadership in developing and implementing solutions.
• Establishes high level of mutual trust and support with others.
• Expresses positive expectations of others, even in difficult situations.
• Creates a learning atmosphere.
• Reassures and encourages performance improvement.
• Participates on a center committee.

Education

Bachelor's degree

Job description

The Administrative Assistant position provides support for a U.S Department of Labor (DOL) Job Corps contractor. The Job Corps program is a federally-funded residential training program. The mission of Job Corps is to provide career-ready technical and basic skills (academic) training and job placement assistance to program eligible youth ages 16-24.

Displays management effectiveness:

Builds pride and commitment though effective teamwork and collaboration. Adheres to established company policies and procedures and supports all programs. Delivers timely coaching and conducts employee evaluations when scheduled. Makes effective use of time, materials and resources by planning, scheduling and organizing work. Communicates in an open and honest manner. Sets appropriate performance goals for staff.

Demonstrates excellent decision-making and problem-solving skills:

Hires and promotes employees based on sound decision-making ability. Improves processes within department, emphasizing quality and efficiency. Anticipates and resolves problems, demonstrating good judgment. Provides leadership in developing and implementing solutions.

Monitors Student’s Behavior:

Ensures proper conduct of students in all areas. Assists staff with behavior problems coordinating referrals to PBSO as required. Creates methods and programs to motivate constructive student behavior. Maintains awareness of the individual needs of various minority and cultural groups. Monitors accountability process.

Develops Students:

Establishes high level of mutual trust and support with others. Expresses positive expectations of others, even in difficult situations. Creates a learning atmosphere. Reassures and encourages performance improvement. Provides timely coaching. Identifies successes and areas of improvement. Participates on a center committee.

Career Management Team (CMT):

Contributes to the success of students by participating in the CMT process. The CMT is responsible for students’ successful matriculation through the Job Corps program from CDP (Career Development Phase) through Career which includes receipt of the academic, CTT, employability, Career Success Standards, and social skills necessary to attain and maintain a viable post-Center placement. Teams are required to ensure that each graduate receives a placement within 12 months of separating from the program as well as complete a successful Q2 and Q4 survey. CMT will responsible to ensure that the following areas are functioning within each CMT: CTTRC, Projected Separations, High School Equivalency, CTT and CTT Credential, Literacy and Numeracy TABE, Evaluation of Student Progress, WBL, Career Transitions Readiness, CSS, Employability Skills, Contextual Learning, Career Transitions/Career.

Credentials:

One year of relevant experience. Bachelor's degree preferred.

Valid state driver’s license