Administrative Assistant LMS

Techtrueup; Santa Clara (CA); On-site; USD 52,000 - 66,000; Full time

Job summary

Techtrueup is seeking an organized Administrative Coordinator in Santa Clara, CA, to support daily operations, scheduling, documentation, and cross‑functional coordination. The role requires LMS familiarity and strong Microsoft Office proficiency to manage training records and communications.

Ideal candidates will have 2–4 years of relevant experience, attention to detail, and the ability to work independently or with teams, while ensuring confidentiality in a fast-paced environment.

Qualifications

• Bachelor's degree in a related field is preferred.
• 2–4 years of administrative, coordination, or operations support experience.
• Basic hands-on experience with an LMS (Cornerstone, Workday Learning, SuccessFactors or similar).
• Strong proficiency with Microsoft Excel, Word, Outlook, and PowerPoint.
• Excellent organizational, communication, documentation, and follow-up skills.
• Ability to manage multiple priorities and work independently or with cross-functional teams.

Responsibilities

• Coordinate day-to-day administrative activities including scheduling, meeting coordination, documentation and follow-ups.
• Maintain records, trackers, reports, and documentation using Microsoft Office tools.
• Coordinate employee training activities, track completion, and maintain LMS records.
• Provide basic LMS support: updates to training assignments, monitoring status, generating reports, assisting users.
• Collaborate with HR, Training, Quality and other departments to ensure timely completion of activities.
• Prepare communications, meeting agendas, minutes, status updates and other documents.
• Maintain organized records and handle confidential information with discretion.
• Track action items, deadlines and deliverables and follow up with stakeholders.

Education

Bachelor's degree in Business Administration, Management, Human Resources, or a related field

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Microsoft PowerPoint

LMS

Cornerstone

Workday Learning

SuccessFactors

Job description

Position: Administrative Coordinator
Location: 5490 Great America Pkwy, Santa Clara, CA 95054
Work Arrangement: Onsite
Duration: 6 Months Contract
Experience: 2–4 Years

Job Summary

We are seeking an organized and detail-oriented Administrative Coordinator to support day-to-day administrative operations, coordination, documentation, and communication across internal teams. The ideal candidate will have strong organizational and follow-up skills, proficiency in Microsoft Office, and basic knowledge of Learning Management Systems (LMS) to support training coordination and record maintenance.

Key Responsibilities

• Coordinate day-to-day administrative activities, including scheduling, meeting coordination, documentation, and follow-ups.
• Maintain accurate records, trackers, reports, and departmental documentation using Microsoft Excel, Word, Outlook, and PowerPoint.
• Coordinate employee training activities, including scheduling sessions, tracking completion, and maintaining training records in the LMS.
• Provide basic LMS support, including adding/updating training assignments, monitoring completion status, generating reports, and assisting users with routine issues.
• Coordinate with employees, managers, HR, Training, Quality, and other departments to ensure timely completion of administrative and training-related activities.
• Prepare and distribute communications, meeting agendas, minutes, status updates, and other administrative documents.
• Maintain organized electronic and physical records while ensuring confidentiality, accuracy, and timely updates.
• Track action items, deadlines, and deliverables and follow up with relevant stakeholders to ensure timely completion.
• Support onboarding, employee documentation, training coordination, and other operational activities as required.
• Assist with preparation of reports, presentations, dashboards, and management updates.
• Identify administrative process gaps and recommend improvements to increase efficiency and accuracy.
• Provide general administrative support to department leadership and project teams as needed.

Required Qualifications

• Bachelor's degree in Business Administration, Management, Human Resources, or a related field preferred.
• 2–4 years of administrative, coordination, or operations support experience.
• Basic hands‑on experience with an LMS; experience with systems such as Cornerstone, Workday Learning, SuccessFactors, or similar platforms is preferred.
• Strong proficiency in Microsoft Excel, Word, Outlook, and PowerPoint.
• Excellent organizational, communication, documentation, and follow-up skills.
• Strong attention to detail and ability to manage multiple priorities.
• Ability to work independently as well as collaboratively with cross‑functional teams.
• Strong professionalism and ability to handle confidential information appropriately.

Preferred Skills

Administrative Coordination | LMS | Training Coordination | Microsoft Excel | Documentation | Reporting | Scheduling | Data Entry | Employee Records | Stakeholder Coordination | Follow-up | Process Improvement

Qualifications:

Additional Information

All your information will be kept confidential according to EEO guidelines.