Administrative Assistant – Licensure & Admin for Architecture

Populous; Kansas City (MO); Hybrid; USD 50,000 - 70,000; Full time

Benefits offered by this job

On-Site Gym (Dallas/KC)

Hybrid Schedule

Licensure & Certifications Exams

Wedding Pay

Quarterly Kickbacks

Charitable Match Program

Wellness Health and Welfare Benefits

Job summary

Populous is seeking an Administrative Assistant to manage licensure and membership-related support for design professionals. The role requires multitasking, organization, and discretion in handling sensitive information.

Ideal candidates bring a degree or commensurate experience, 5+ years in an administrative role, and a proven history of supporting a team in an architecture/engineering environment. The position offers a competitive salary and comprehensive benefits.

Qualifications

• Outstanding communication skills and team-oriented mindset.
• Detail-oriented, organized, quick learner with adaptability.
• Ability to manage sensitive and confidential information.

Responsibilities

• Maintain records of licenses, certifications, and memberships for professionals.
• Track expirations and coordinate renewals for associations and licenses.
• Assist employees with licensure applications and renewals.
• Prepare and submit expense reports.
• Reconcile purchasing card expenses.
• Prepare and update project documents, RFIs, submittals, and meeting notes.

Skills

Communication

Detail-oriented

Organized

Team-oriented

Problem-solving

Education

Accredited degree or commensurate experience

5+ years Administrative Assistant experience

Tools

Microsoft Word

Microsoft Excel

Job description

Populous is seeking an Administrative Assistant to manage licensure and membership-related support for design professionals. The role requires multitasking, organization, and discretion in handling sensitive information.

Ideal candidates bring a degree or commensurate experience, 5+ years in an administrative role, and a proven history of supporting a team in an architecture/engineering environment. The position offers a competitive salary and comprehensive benefits.