Administrative Assistant Level IV

Westport Public Schools; Westport (CT); On-site; USD 42,000 - 62,000; Full time

Job summary

Westport Public Schools in Westport, CT, is seeking an Administrative Assistant Level IV - Accounts Payable to join the district. The role focuses on processing purchase orders and invoices, maintaining records, and ensuring compliance with district procedures.

Qualifications include experience with accounts payable, familiarity with eFinancePlus or similar systems, strong skills in Word, Excel and G-Suite, and the ability to work independently while maintaining confidentiality.

Qualifications

• Experience in all aspects of processing accounts payable preferred.
• Experience with business finance systems for processing requisitions, purchase orders and invoices; experience with eFinancePlus preferred.
• Strong computer application and word processing skills (including G-Suite, Word, and Excel).
• Strong organizational and interpersonal skills including the ability to maintain a high degree of confidentiality.
• Ability to work independently and handle a multitude of responsibilities concurrently; and
• Demonstrated accuracy, with attention to detail and record keeping.

Responsibilities

• Process all purchase orders and review for accuracy, availability of funds, and compliance with the District's purchasing procedures.
• Act as General Accounting System's administrator for all user operating questions, troubleshooting, and problem solving.
• Process all invoices for payment after verifying accuracy and obtaining necessary approvals.
• Maintain a complete and systematic set of records for all purchase orders, invoices, and payments.
• Maintain high level of ethical behavior and confidentiality of information about students/employees/vendors.
• Demonstrate flexibility and ability to respond to changing priorities.
• Demonstrate ability to work independently with minimal supervision.
• Perform other related duties as required or requested by supervisor.

Skills

Accounts payable

eFinancePlus

MS Excel

G-Suite

Word processing

Confidentiality

Independent work

Attention to detail

Tools

eFinancePlus

Job description

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Frontline Applicant Tracking - Westport Public Schools

Current and anticipated openings as of 9/15/2026

Administrative Assistant Level IV - Accounts Payable JobID: 2150

• Position Type:
  Secretarial/Clerical/ Secretary IV
  
• Date Posted:
  9/12/2026
  
• Location:
  Town School Office
  
• Date Available:
  01/04/2027
  

Qualifications:

• Experience in all aspects of processing accounts payable preferred;
• Experience with business finance systems for processing of requisitions, purchase orders and invoices � experience with eFinancePlus preferred;
• Strong computer application and word processing skills (including G-Suite, Word, and Excel);
• Strong organizational and interpersonal skills including the ability to maintain a high degree of confidentiality;
• Ability to work independently and handle a multitude of responsibilities concurrently;and
• Demonstrated accuracy, with attention to detail and record keeping.

Responsibilities:

• Process all purchase orders and review for accuracy, availability of funds, and compliance with the District's purchasing procedures;
• Act as General Accounting System's administrator for all user operating questions, troubleshooting, and problem solving;
• Process all invoices for payment after verifying accuracy and obtaining necessary approvals;
• Maintain a complete and systematic set of records for all purchase orders, invoices, and payments.
• Maintain high level of ethical behavior and confidentiality of information about students/employees/vendors.
• Demonstrate flexibility and ability to respond to changing priorities;
• Demonstrate ability to work independently with minimal supervision.
• Perform other related duties as required or requested by supervisor.

Salary Range: According to the WAES contract linked here .

Starting Date: January 4, 2027

The Westport Board of Education (the "Board") will not make employment decisions (including decisions related to hiring, assignment, compensation, promotion, demotion, disciplinary action and termination) on the basis of race, color, religion, age, sex, marital status, sexual orientation, national origin, alienage, ancestry, disability, pregnancy, genetic information, veteran status, gender identity or expression, status as a victim of domestic violence, or any other basis prohibited by state or federal law ("Protected Class"), except in the case of a bona fide occupational qualification.

Postings current as of 9/15/2026 4:53:25 AM CST.

Need Help?

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