Administrative Assistant - Level 4

Northrop Grumman Corp. (AU); Redondo Beach (CA); On-site; USD 67,000 - 111,000; Full time

Benefits offered by this job

Medical, Dental & Vision

401k

Educational Assistance

Life Insurance

Paid Time Off

Flexible Schedules

Total Rewards

Job summary

Northrop Grumman Space Systems in Redondo Beach, CA is seeking an Administrative Assistant - Level 4 to join a dynamic team reporting to a director within the Intelligence & Sensing business unit.

The role requires strong organizational and communication skills, proficiency in MS Office, and the ability to manage travel, scheduling, and onboarding in a fast-paced environment. Active SCI clearance is required for consideration.

Qualifications

• High School diploma or equivalent plus 6 years of related experience or education.
• Strong written and verbal communication and collaboration skills.
• Proficiency with MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to organize, maintain, and deconflict schedules, meetings, and travel arrangements.
• Proactive, highly motivated and adaptable with excellent organizational skills.
• On-site work in Redondo Beach, CA.
• Active SCI clearance required.

Responsibilities

• Make travel arrangements for international and domestic travel; prepare expense reports.
• Answer questions and solve problems related to office operations.
• Perform office functions such as setting up and maintaining files; arranging meetings and conferences.
• Manage and synchronize Outlook calendars.
• Coordinate onboarding of personnel and workspace planning; order IT equipment.
• Process mail; interface with program personnel and customers.
• Support onboarding activities for new hires and seating arrangements.
• Coordinate with Facilities and IT on office space and equipment needs.
• Support event planning and catering; manage visit requests and accounts forms.

Skills

MS Office Proficiency

Communication

Organization

Multi-tasking

Education

High School Diploma or equivalent

Bachelor's or Associate degree (preferred)

Tools

Concur

Smart-Buy

Job description

RELOCATION ASSISTANCE: Relocation assistance may be available

CLEARANCE REQUIRED FOR START: Yes

CLEARANCE TYPE: SCI

TRAVEL: No

Description

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

Northrop Grumman Space Systems has an opening for an Administrative Assistant - Level 4 to join our team of qualified, diverse individuals. This position will be located in Redondo Beach, CA, reporting to a director within the Intelligence & Sensing (I&S) business unit.

• This position is contingent upon the candidate obtaining final clearances and program access(es) within a reasonable period of time as determined by the company. Continued employment thereafter will be subject to maintenance of the level of clearance and program access required for the position in the future.

We are seeking an independent thinker with a track record of excelling in a dynamic, multi-faceted, and collaborative team-based environment. The position requires excellent communication skills, an ability to multi-task and organize/prioritize tasks independently, strong office management and interpersonal skills, self-motivation, and the ability to collaborate in a team environment. The selected candidate should have the ability to act with discretion and good judgment when handling or disseminating sensitive, confidential, or proprietary information.

In this role you will:

• Make travel arrangements for international and domestic travel, prepares expense reports and maintains pertinent travel documentation.

• Answer questions and solve problems related to office operations and established policies and procedures

• Performs office functions, including (but not limited to):

• Setting up and maintaining files

• Arranging meetings and conferences

• Managing and synchronizing Outlook calendars

• Coordinate on-boarding of personnel

• Coordinate office workspace planning, ordering office equipment with the facilities and IT organizations

• Receiving, referring, or answering mail

• Collaborate with administrative professionals in related organizations, as appropriate.

• Support coordination and integration of meeting material from team

• Support onboarding activities for new hires including but not limited to seating arrangement, ordering of IT hardware,

• Interface with all levels of Program personnel and Customers

• Process visit requests, badges and accounts forms

• Support special event planning and catering, such as meal planning, ordering food from caterers, delivering food, clean up and expensing

Basic Qualifications:

• High School diploma or equivalent and 6 years additional education and/or related experience.

• Strong written and verbal communication and collaboration skills with proven success in organizing, prioritizing, and completing assigned responsibilities.

• Must be proficient with MS Office Suite (Word, Excel, PowerPoint, Outlook)

• Ability to organize, maintain, and deconflict schedules, meetings, and travel arrangements

• Proactive, highly motivated and adaptable, with excellent organizational skills including the ability to juggle multiple tasks, changing needs, and competing priorities across a geographically dispersed team.

• Ability to work on site full time in Redondo Beach, CA

• Active SCI clearance

Preferred Qualifications:

• Bachelor’s or Associate degree.

• Experience and proficiency with Concur (or similar) travel and expense reporting system.

• Experience and proficiency with Smart-Buy.

• Experience managing and synchronizing calendars between unclassified and classified environments

• This position is contingent upon the candidate obtaining final clearances and program access(es) within a reasonable period of time as determined by the company. Continued employment thereafter will be subject to maintenance of the level of clearance and program access required for the position in the future.

Working at Northrop Grumman is more than just a paycheck. We offer a comprehensive Total Rewards and benefits package designed to help you thrive at work and in life. For more information on our Total Rewards package, please visit our Total Rewards site: Northrop Grumman Total Rewards (https://totalrewards.northropgrumman.com/)

As a full-time employee of Northrop Grumman, you are eligible for:

-Medical, Dental & Vision coverage

-401k

-Educational Assistance

-Life Insurance

-Employee Assistance Programs & Work/Life Solutions

-Paid Time Off

-Health & Wellness Resources

-Employee Discounts

-Flexible Schedules: For example, the ability to work a 9/80 work schedule, which allows an employee to work a nine-hour day Monday through Thursday and take every other Friday off of work.

-For more details, please view Northrop Grumman Benefits (https://benefits.northropgrumman.com/us/en2/BenefitsOverview/Pages/default.aspx) .

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Primary Level Salary Range: $66,600.00 - $111,000.00

The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.

Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.

The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.

Northrop Grumman is an Equal Opportunity Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO and pay transparency statement, please visit http://www.northropgrumman.com/EEO. U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.

Job Category: Administrative Services