Medical Support Specialist

Jamison Professional Services; Salt Lake City (UT); Remote; USD 35,000 - 45,000; Full time

Job summary

A healthcare support service provider is seeking a qualified Medical Support Assistant in Salt Lake City, UT, for coordinating appointment scheduling, utilizing essential computer software, and assuring adherence to healthcare compliance standards. Applicants should have at least a High School education, proficiency in English, and a minimum of 12 months’ relevant experience. The role requires a professional attitude and the ability to manage patient information effectively, ensuring high standards of service are maintained.

Qualifications

• U.S citizen required.
• Minimum of 12 months experience as a Medical Support Assistant.
• No health or physical disability restrictions that interfere with assigned duties.

Responsibilities

• Coordinate appointment scheduling and respond to customer requests professionally.
• Use computer systems for patient data management and scheduling.
• Ensure compliance with VA infection control policies and OSHA health standards.

Skills

Oral and written proficiency with English

Knowledge of Computer software (Microsoft Word, Excel, Outlook)

Type at least 50 WPM

Knowledge of medical terminology

12 months of experience as Medical Support Assistant

Education

High School education or GED equivalent

Job description

Medical Support Assistant

Jamison Professional Services, Inc. (“Jamison”) is currently seeking a qualified and motivated candidate for this position.

Job Title: Medical Support Assistant (MSA)

DESCRIPTION OF SERVICES: The Medical Support Assistant is responsible for the performance and coordination of appointment scheduling.

Responsibilities

• Consistently responds to internal and external customer requests for assistance in a courteous, professional, cooperative, and helpful manner.
• Answers the phone within 5 rings and follows appropriate telephone etiquette. Listens attentively to questions and confirms understanding by restating to the caller. Will collect adequate information before transferring a call to nurse, provider, social work, etc.
• MSA has general knowledge of use and check in of all patients via Patient Check-in (PCI).
• Serves Patient Relations Representative and actively listens to feedback, patient concerns and can self-resolve patient complaints/co-worker concerns in a tactful, professional manner.
• Understands the roles and responsibilities of others in the team, participates in team huddles. All employees are expected to be courteous and cooperative and to work to achieve the goals of the clinic. This includes professional, constructive, and open communication with supervisor and other employees. Performance must demonstrate the ability to adjust to change or work under pressure in a professional pleasant manner.
• MSA manages and completes assigned work, provides input on work progress and/or impediments, works collaboratively and maintains efficient workflow.
• Receives reviews, prepares, and ensures correct punctuation, spelling, grammar, format, styles and oversees the incoming and outgoing correspondence.
• MSA will continuously update patient demographics, to include phone number, address, next of kin, emergency contact and insurance capture.
• Proficiency and daily use of personal computers, Outlook, Teams, ISS, VISTA, CPRS, PCI, HSRM, PPMS and Consult Tracking Management (CTM).
• Proficiency in updating no-shows within 24 hours of appointment. Monitoring incoming and outgoing faxes and mail, in accordance with HIPPA standards.
• MSA provides support to patient aligned care team.
• Knowledge in use of VA software such as CPRS, ISS, VISTA, CTM, PCI, HSRM, PPMS, and Advanced MSA is responsible for workflow, completion, and hand-offs for assigned work, for example, the monitoring of two calls and a letter for recall reminders, which may apply to the following reports/metrics NEAR Report, 90 Day Warning Report, Primary Care Management Module, dual enrollment, and any other access related reports.
• MSA routinely reviews and uses data from reports used to collaborate with team members for patient appointments and communicates scheduling issues to their supervisor.
• Responsible for following scheduling practices, ensuring Veterans are scheduled within the VA guidelines.
• Responsible for meeting all Compliance and Business Integrity standards regarding ICB and scheduling accuracy.
• Ensure compliance with VA Community Care scheduling processes.
• Responsible for meeting all workload requirements and timeliness.
• Assess compliance with The Joint Commission (TJC) and other regulatory program review criteria that govern service and ensure that requirements are in place and are compliant as evidenced by both internal and external reviews.
• Demonstrate participation and knowledge in the facility’s Compliance and Business Integrity Program to prevent violations of the law as well as maintaining high ethical standards.
• Ensure all patients are identified with two appropriate patient identifiers, per policy.
• Always maintains computer and IT security. Accepts full responsibility for all transactions under his / her badge, access and verify codes, and protection or equipment, hardware, or software. Uses access security codes only in the performance of official duties.
• Accepts full responsibility for protecting electronic and printed files containing sensitive information.
• Protects information from unauthorized release, loss, alteration, or deletion, following applicable regulations and instructions in the computer access agreement.
• Contractor MSA staff shall complete all mandatory required training per VAMC policy.
• Contractor MSA staff shall be aware of all laws, regulations, policies, and procedures relating to Privacy, Confidentiality and HIPPA and comply with all standards.
• Contractor shall maintain zero (0) breaches of privacy or confidentiality.
• MSA staff shall complete all performance standards within VA guidelines.

Required and Desired Knowledge, Skills, and Abilities

• U.S citizen.
• Have a High School education or GED equivalent.
• Oral and written proficiency with English.
• Knowledge of Computer software such as Microsoft Word, Excel, Outlook, and Microsoft Office Suite.
• Type at least 50 WPM.
• Have no health or physical disability restrictions that interfere with the performance of assigned duties.
• Knowledge of medical terminology.
• Minimum 12 months of experience as Medical Support Assistant.

Location: Remote – Applicant must reside within 50 miles of Salt Lake City UT, 84148

Schedule: Monday – Friday 8:00am – 4:30pm, MT, excluding federal holidays; contractor personnel will work an 8-hour shift.

Clearance Level Required: Employment is contingent upon successfully completing any required background checks, in accordance with applicable law.

Health and Infection Control Requirements

This position is assigned to a Department of Veterans Affairs (VA) facility and requires compliance with all applicable OSHA healthcare safety standards and VA infection control policies.

Selected personnel must provide documentation of required health screenings, immunizations, and training prior to the start of work. These requirements may include, but are not limited to:

• Tuberculosis (TB) screening / Tdap vaccination / Annual Influenza vaccination (unless medically contraindicated).
• Proof of immunity for Measles, Mumps, Rubella (MMR) and Varicella.
• Documentation that the Hepatitis B vaccine has been offered.
• Bloodborne pathogen training in accordance with OSHA standards.

Documentation must be current and submitted prior to the first duty shift as required by the VA Contracting Officer (CO) or Contracting Officer’s Representative (COR).

Jamison Corporate Overview

Jamison Professional Services, Inc. (Jamison) is a Service-Disabled, Veteran-Owned Small Business (SDVOSB), certified Minority Business Enterprise (MBE) headquartered in metropolitan Atlanta, Georgia. We specialize in providing professional management, administrative, healthcare, court reporters and transcriptionist experts, and document/ record and telehealth operational support solutions to U.S. Government, State, and commercial clients. Jamison is a nationwide professional staff augmentation company, that helps commercial clients and government agencies expand their talent acquisition reach by sourcing, assessing, developing, and managing the talent that enables them to be successful.

Jamison offers a wide range of employment opportunities in the commercial and government sectors. We seek employees who share our values of service excellence, integrity, and professionalism.

Jamison affords equal employment opportunity to all individuals, regardless of race, creed, color, religion, gender, national origin, ancestry, age, marital status, veteran status, disability, medical condition, gender identity, or sexual orientation. Our employees, as well as applicants and others with whom we do business, will not be subjected to sexual, racial, religious, ethnic, or any other form of unlawful harassment and/or discrimination. In addition, Jamison adheres to the equal employment opportunity requirements of all states and localities in which it does business.

Jamison’s commitment to equal opportunity is applied through every aspect of the employment relationship, including, but not limited to, recruitment, selection, placement, training, compensation, promotion, transfer, termination, and all other matters of employment.

Applicants may be required to successfully complete an online assessment to determine qualifications for positions requiring specific skills.

All applications must be submitted through our application system at: https://jps-online.com/apply-now/