Administrative Assistant & Leasing Support Specialist

Vulcan Properties; Morgantown (WV); On-site; USD 40,000 - 45,000; Full time

Job summary

Join a dynamic team at a forward-thinking company as an Administrative Assistant & Leasing Support Specialist. In this dual-role position, you'll provide crucial administrative support while also assisting with leasing operations. This is a unique opportunity to work closely with company ownership, gaining hands-on experience in operations and customer relations. You'll help shape internal systems and enhance client experiences for two rapidly growing local businesses. If you're organized, driven, and eager to make an impact, this role is perfect for you!

Benefits

Paid time off

Performance-based bonuses

Professional development opportunities

Direct collaboration with ownership

Qualifications

• 1-2 years experience in administrative or customer service roles.
• Bachelor's degree in business, communications, or related field preferred.

Responsibilities

• Coordinate project schedules and manage proposals for Vulcan Roofing.
• Assist with leasing inquiries and tenant communications for Vulcan Properties.

Skills

Organizational Skills

Communication Skills

Multitasking

Customer Service

Education

Bachelor’s Degree

Tools

Microsoft Office

CRM Tools

Job description

Administrative Assistant & Leasing Support Specialist

Administrative Assistant & Leasing Support Specialist

3 days ago Be among the first 25 applicants

This range is provided by Vulcan Properties. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$40,000.00/yr - $45,000.00/yr

Additional compensation types

Annual Bonus

Direct message the job poster from Vulcan Properties

Vulcan Roofing and Vulcan Properties are seeking a reliable, organized, and driven professional to support operations across both businesses. This is a dual-role position with approximately 75% of responsibilities focused on administrative support for Vulcan Roofing and 25% on leasing support for Vulcan Properties.

In this role, you will work directly with the owner of both companies, gaining hands-on experience in operations, customer relations, and growth strategy. This is an excellent opportunity to become a key team member at an early stage, helping shape the internal systems and client experience for two rapidly growing local businesses.

Position Summary:

Vulcan Roofing and Vulcan Properties are seeking a reliable, organized, and driven professional to support operations across both businesses. This is a dual-role position with approximately 75% of responsibilities focused on administrative support for Vulcan Roofing and 25% on leasing support for Vulcan Properties.

In this role, you will work directly with the owner of both companies, gaining hands-on experience in operations, customer relations, and growth strategy. This is an excellent opportunity to become a key team member at an early stage, helping shape the internal systems and client experience for two rapidly growing local businesses.

Key Responsibilities:Administrative Support – Vulcan Roofing (75%)

• Coordinate project schedules, crew assignments, and internal meetings
• Prepare and manage proposals, contracts, job documentation, and customer communications
• Maintain accurate digital filing systems for project records, warranties, and permits
• Field incoming calls, emails, and inquiries in a timely and professional manner
• Support job tracking, invoicing, and documentation collection from field teams and subcontractors
• Assist with light marketing tasks such as requesting reviews and occasional social media updates
• Serve as a right hand to ownership in daily operational support and special projects

Leasing Support – Vulcan Properties (25%)

• Respond to rental inquiries and schedule property tours
• Assist with application processing, lease preparation, and renewals
• Keep property listings up to date on various online platforms
• Communicate with tenants to support a smooth leasing and renewal process
• Help coordinate move-in/move-out procedures and related documentation

Qualifications:

• Bachelor’s degree required (business, communications, or related field preferred)
• 1–2 years of experience in administrative, operations, leasing, or customer service roles
• Exceptional organizational and multitasking abilities
• Excellent communication skills (verbal and written)
• Proficiency with Microsoft Office (Word, Excel, Outlook); familiarity with scheduling or CRM tools is a plus
• Professionalism, reliability, and a proactive mindset
• Valid driver’s license and reliable transportation

Compensation & Benefits:

• Competitive salary based on experience
• Performance-based bonuses
• Paid time off and company holidays
• Professional development and career growth opportunities
• Direct collaboration with company ownership and a voice in shaping company systems
• A high-impact role during a critical growth phase for both companies

About the Companies:

Vulcan Roofing is a Morgantown-based roofing contractor known for high-quality workmanship and client-first service.

Vulcan Properties offers dependable, well-maintained rental housing across the Morgantown area. Together, both companies are building a strong reputation in real estate and construction through a focus on quality, trust, and community.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

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