Administrative Assistant, Leasing

GGP Services Inc.; Brookfield (IL); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive compensation

Medical, Dental & Vision from day 1

401(k) Company matching

Job summary

GGP is seeking an Administrative Assistant to support the Leasing team by maintaining efficient operations and timely coordination through the leasing process.

The role requires accurate data handling, preparation of materials, and strong communication to keep the team responsive and focused on leasing activity and business priorities.

Qualifications

• Must have a high school diploma or GED.
• Minimum two years in administrative support, preferably in commercial real estate.
• Strong writing and communication skills; proficient with MS Office and basic design tools.

Responsibilities

• Prepare lease proposals using Yardi Retail Manager.
• Maintain site, marketing, and tenant information and prepare marketing packages.
• Distribute materials to tenants and coordinate lease exhibits and documentation.
• Prepare leasing activity reports, rent rolls, and pipelines.
• Support Leasing team daily through office tasks and travel arrangements.
• Research and edit reports and presentations.

Skills

Business writing

Verbal communication

Office multitasking

Time management

Independent work

Education

High School Diploma or GED

Tools

Yardi Retail Manager

Adobe Photoshop

Microsoft Office Suite

Job description

Location GGP Chicago - 350 N Orleans Street, Suite 300 Business Headquartered in Chicago, IL, GGP is a leading retail real estate company with a portfolio of 95+ high-performing retail assets, encompassing over 95 million square feet of space across the United States. As an owner-operator, we’re committed to creating vibrant destinations that bring people and brands together. With a team of 1,200+ employees and a legacy of leadership in retail real estate, we’re shaping the future of the industry by delivering exceptional value to our partners and the communities we serve.

Job Description

Position Summary

The Administrative Assistant supports the Leasing teams by helping maintain efficient operations, accurate information, and timely coordination throughout the leasing process. This role serves as a key administrative partner, enabling the team to stay organized, responsive, and focused on advancing leasing activity and business priorities.

Responsibilities

• Prepare accurate and timely lease proposals using the company’s data management system, Yardi Retail Manager.
• Compile, maintain, and continuously update current site, marketing materials, and tenant information including marketing packages for properties with available leasing opportunities.
• Distribute marketing materials and property information to prospective and existing tenants as requested.
• Coordinate the collection of lease exhibits and supporting documentation from internal and external sources within required timelines.
• Prepare, update, and distribute leasing activity reports and related materials, including monthly sales reports, pipeline reports and rent rolls.
• Analyze current and prior-year tenant real estate tax obligations in accordance with specific lease requirements.
• Prepare analysis of financial impacts related to co-tenancy inquiries.
• Support daily business activity of the Leasing team, including general office work, booking travel, preparing expense reports, and sorting and distributing mail.
• Research, prepare and edit reports and presentations.
• Other duties as assigned.

Qualifications

• High School Diploma or GED required.
• Minimum of two years of experience in an administrative support role or related experience in commercial real estate required.
• Strong understanding of Yardi Retail Manager, Adobe and Photoshop preferred.
• Excellent business writing, business math and verbal communication skills required.
• Proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook required.
• Strong organizational skills with the ability to manage multiple tasks and competing deadlines simultaneously.
• Ability to prioritize and execute tasks independently in a fast-moving environment.
• Professional written and verbal communication skills, with the ability to represent the team effectively in both internal and external interactions.

Compensation

• Salary type: Exempt
• Pay Frequency: Bi-weekly
• Annual Base Salary Range: $26.44 – 36.05
• Annual Bonus: 4%

Benefit Information

• Competitive compensation
• Medical, Dental and Vision beginning day 1
• 401(k) Company matching 401(k) Vests on Day 1
• Career development programs
• Charitable donation matching
• Generous paid time off (i.e., vacation, personal holidays, paid sick time)
• Paid Volunteer Hours
• Paid Parental Leave
• Family planning assistance including IVF, surrogacy, and adoption options
• Wellness and mental health resources
• Pet insurance offering
• Childcare Assistance
• Commuter benefits

A culture on our values of Act with Integrity, Build Mutual Trust, Take Initiative and Win Together.

We are proud to create a diverse environment and are proud to be an equal opportunity employer.

We are grateful for your interest in this position, however, only candidates selected for pre-screening will be contacted.

#GGP At GGP, we’re all about creating spaces that do more than just exist — they thrive. For over 70 years, we’ve been at the forefront of retail real estate, building destinations where brands and communities come together to make magic happen. With a portfolio of 95+ retail centers across 35 states, we’re proud to say that 61% of the U.S. population lives within an hour of a GGP destination. That’s not just reach — it’s impact. And it’s what drives us to keep innovating. We’re not your average landlords. We’re partners, collaborators, and champions of retail success. In a world where the retail landscape is changing faster than ever, we’re here to help brands stay ahead, grow stronger, and connect more deeply with their customers. At GGP, we don’t just manage real estate — we transform it into a retail advantage. Let’s build something extraordinary together.