Administrative Assistant, Law Career Services
University of Detroit Mercy School of Law
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Benefits offered by this job
Job summary
University of Detroit Mercy School of Law is seeking an Administrative Assistant for the Law Career Services Office. The role provides student/graduate-centered support and administrative assistance to the office’s directors.
The position offers a hybrid work arrangement in line with University policies. Responsibilities include front-line operations, managing communications and calendars, handling budgets and subscriptions, posting job openings, coordinating employer programs, and maintaining
Qualifications
- An associate or college degree.
- High attention to detail.
- Grammar and organizational skills.
- Must possess a professional appearance.
- Must possess a service attitude and ability to multi-task.
- Ability to maintain confidentiality.
- Knowledge of legal education and the legal profession helpful, but not required
Responsibilities
- Serve as front-line CSO professional and support day-to-day operations.
- Manage office phone, email, and calendar.
- Assist with budget, expense reports, and accounts payable.
- Manage subscriptions and employer contact lists.
- Assist with CSO website and social media; publications.
- Serve as main administrator for career services management software.
- Post, investigate, and communicate job postings to stakeholders.
- Support program planning and logistics for employer events.
- Maintain CSO files and collect graduate employment outcomes.
- Develop relationships with students, alumni, and employers; cross-department collaboration.
Skills
Education
Tools
Job description
The administrative assistant for the law career services office supports the student/graduate-centered and outcome-focused work of the career services team and provides administrative support to the office’s directors. This position is eligible for a hybrid work arrangement in accordance with applicable University policies.
- Serve as front-line CSO professional and support day-to-day operations
- Manage office phone, email, and calendar through cso@udmercy.edu account
- Assist with budget, expense reports, and processing accounts payable
- Manage subscriptions, including NALP, Crain’s, Legal News, MLW
- Maintain employer contact lists for engagement efforts
- Assist with CSO website and social media
- Assist with creation and proofreading of office publications
- Ensure communications are branded appropriately
- Manage office supplies and refreshments
- Serve as main administrator for career services management software
- Ensure students and graduates are entered and coded correctly in system
- Support any data imports/migrations
- Assist with externship and clinical applications through career services management software
- Accept, investigate, post, and approve job postings
- Communicate postings to counselors and assist with disseminating to students and recent graduates
- Work directly with employers to maintain employment listings
- Administer reciprocity program and create content for BYU Intercollegiate Job Bank monthly newsletter.
- Support program planning and logistics
- Attend CSO programming and represent office at other law school programs
- Assist with invitations, scheduling, and execution of on-campus interview and other employer programs
- Maintain CSO files and records
- Assist with collecting and reporting graduate employment outcomes and demographics
- Assist with tracking student employment outcomes, including 1L outcomes, OCI outcomes, and clerkship outcomes
- Develop and maintain relationships with students, alumni, and employers through prompt and excellent service
- Maintain relationships with internal colleagues to ensure smooth cross-departmental collaboration.
- An associate or college degree.
- High attention to detail required.
- Grammar and organizational skills required.
- Must possess a professional appearance.
- Must possess a service attitude.
- Must possess the ability to multi-task in a distracting environment and meet deadlines.
- Must be self-motivated and innovative.
- Ability to maintain confidentiality required.
- Knowledge of legal education and the legal profession helpful, but not required
- Technology skills required.
- Proficiency with Office products, including, but not limited to, Word, PowerPoint, Outlook, and Excel.
Job may require lifting light weight objects (1 to 10 pounds) with no repetitive bending or stooping. Occasionally lift average weight objects (1 to 10 pounds).
Regular exposure to favorable conditions such as those found in a normal office.
Commensurate with experience
- 8:30 AM to 5:00 PM
- Hybrid work schedule to be determined with the team to ensure coverage of the office.
The administrative assistant for the law career services office supports the student/graduate-centered and outcome-focused work of the career services team and provides administrative support to the office’s directors. This position is eligible for a hybrid work arrangement in accordance with applicable University policies.
- Serve as front-line CSO professional and support day-to-day operations
- Manage office phone, email, and calendar through cso@udmercy.edu account
- Assist with budget, expense reports, and processing accounts payable
- Manage subscriptions, including NALP, Crain’s, Legal News, MLW
- Maintain employer contact lists for engagement efforts
- Assist with CSO website and social media
- Assist with creation and proofreading of office publications
- Ensure communications are branded appropriately
- Manage office supplies and refreshments
- Serve as main administrator for career services management software
- Ensure students and graduates are entered and coded correctly in system
- Support any data imports/migrations
- Assist with externship and clinical applications through career services management software
- Accept, investigate, post, and approve job postings
- Communicate postings to counselors and assist with disseminating to students and recent graduatesWork directly with employers to maintain employment listings
- Administer reciprocity program and create content for BYU Intercollegiate Job Bank monthly newsletter.
- Support program planning and logistics
- Attend CSO programming and represent office at other law school programs
- Assist with invitations, scheduling, and execution of on-campus interview and other employer programs
- Maintain CSO files and records
- Assist with collecting and reporting graduate employment outcomes and demographics
- Assist with tracking student employment outcomes, including 1L outcomes, OCI outcomes, and clerkship outcomes
- Develop and maintain relationships with students, alumni, and employers through prompt and excellent service
- Maintain relationships with internal colleagues to ensure smooth cross-departmental collaboration.
- An associate or college degree.
- High attention to detail required.
- Superior communication skills required.
- Grammar and organizational skills required.
- Must possess a professional appearance.
- Must possess a service attitude.
- Must possess the ability to multi-task in a distracting environment and meet deadlines.
- Must be self-motivated and innovative.
- Ability to maintain confidentiality required.
- Knowledge of legal education and the legal profession helpful, but not required
- Technology skills required.
- Proficiency with Office products, including, but not limited to, Word, PowerPoint, Outlook, and Excel.
Job may require lifting light weight objects (1 to 10 pounds) with no repetitive bending or stooping. Occasionally lift average weight objects (1 to 10 pounds).
Regular exposure to favorable conditions such as those found in a normal office.
Regular exposure to favorable conditions such as those found in a normal office.
Commensurate with experience
- 8:30 AM to 5:00 PM
- Hybrid work schedule to be determined with the team to ensure coverage of the office.
At the University of Detroit Mercy we continually strive to provide a high-quality, comprehensive benefits package to our valued employees. We offer our employees the following:
- Three health plans to choose from with a large national provider network
- Option to purchase additional dental plan through Sun Life
- Dental Care is available at the School of Dentistry to the employee, the employee's spouse or legally domiciled adult and dependents (dependents shall be as defined for Internal Revenue Service purposes).
- The fee for such services shall be waived for the employee, the employee's spouse or legally domiciled adult and dependents, up to a cap of $3,000 per individual per calendar year. Beyond the $3,000 cap amount, employees will be responsible to pay 25% of any remaining fees for the balance of that year.
- Option to purchase additional vision plan through Heritage
- Vision benefits available at Detroit Mercy Eye Institute
- $35 Comprehensive Eye Exam
- Contact Lens Exam starting at $70
- 50% off Optical Frames
- 25% off Sun Frames
- 30% off Prescription Lenses
- 20% off Prescription Contact Lenses
- *Cannot be combined with insurance*
- Provided to everyone in your household
- One times base salary up to a hundred thousand dollars
- Employees have a choice of the following: Employees who contribute 3% shall receive an Employer contribution of 6%, and employees who contribute 4% in the plan shall receive an Employer contribution of 8%.
Michigan's largest, most comprehensive private University, University of Detroit Mercy is an independent Catholic institution of higher education sponsored by the Sisters of Mercy and Society of Jesus. Detroit Mercy seeks qualified candidates who will contribute to the University's mission, diversity, and excellence of its academic community. University of Detroit Mercy is an Equal Opportunity Affiantive Action Employer with a diverse student body and welcomes persons of all backgrounds.
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