Administrative Assistant

University of Detroit Mercy; Detroit (MI); Ibrido; USD 38.000 - 58.000; Tempo pieno

Vantaggi offerti da questo lavoro

Medical plans

Vision benefits

HSA/FSA

Employee Assistance

Disability insurance

Life insurance

Tuition remission

Retirement plan

Descrizione del lavoro

University of Detroit Mercy in Detroit, MI, seeks an Administrative Assistant for the Law Career Services Office. This role supports student and graduate outcomes, with a hybrid work arrangement per university policy.

The position partners with the CSO directors to ensure efficient office operations and timely communications. The incumbent will manage phones, email, calendar, budgeting support, postings, employer relations, and data integrity in the career services system, contributing to

Competenze

• High School Diploma or equivalent.
• Two to five years of experience preferred.
• Strong attention to detail and organization.
• Professional appearance and service attitude.
• Ability to multi-task in a busy environment and meet deadlines.

Mansioni

• Serve as front-line CSO professional and support day-to-day operations.
• Manage office phone, email, and calendar.
• Assist with budget, expense reports, and processing accounts payable.
• Manage subscriptions and employer contact lists.
• Assist with CSO website, publications, and social media.
• Support data collection and reporting of graduate employment outcomes.

Conoscenze

Office software

Calendar management

Email & phone handling

Budgeting support

Communication

Formazione

High School Diploma

Strumenti

Career services software

Descrizione del lavoro

The administrative assistant for the law career services office supports the student/graduate-centered and outcome-focused work of the career services team and provides administrative support to the office’s directors. This position is eligible for a hybrid work arrangement in accordance with applicable University policies.

Essential Duties and Responsibilities

1. Daily Operations, Administrative, & Communications

• Serve as front-line CSO professional and support day-to-day operations
• Manage office phone, email, and calendar through [e-mail] account
• Assist with budget, expense reports, and processing accounts payable
• Manage subscriptions, including NALP, Crain’s, Legal News, MLW
• Maintain employer contact lists for engagement efforts
• Assist with CSO website and social media
• Assist with creation and proofreading of office publications
• Ensure communications are branded appropriately
• Manage office supplies and refreshments
• Serve as main administrator for career services management software
• Ensure students and graduates are entered and coded correctly in system
• Support any data imports/migrations
• Assist with externship and clinical applications through career services management software

3. Job Postings

• Accept, investigate, post, and approve job postings
• Communicate postings to counselors and assist with disseminating to students and recent graduates
• Work directly with employers to maintain employment listings
• Administer reciprocity program and create content for BYU Intercollegiate Job Bank monthly newsletter.

4. Programs & Hosting Employers

• Support program planning and logistics
• Attend CSO programming and represent office at other law school programs
• Assist with invitations, scheduling, and execution of on-campus interview and other employer programs

5. Data Collection, Research, & Records

• Maintain CSO files and records
• Assist with collecting and reporting graduate employment outcomes and demographics
• Assist with tracking student employment outcomes, including 1L outcomes, OCI outcomes, and clerkship outcomes

6. Resources & Relationships

• Develop and maintain relationships with students, alumni, and employers through prompt and excellent service
• Maintain relationships with internal colleagues to ensure smooth cross-departmental collaboration.

5% Other Duties as Assigned

Minimum Qualifications

Education – A High School Diploma (HR Confirmed).

Employment – Two to five years of experience(HR Confirmed).

Preferred Qualifications

• A college degree or work experience.
• High attention to detail required.
• Grammar and organizational skills required.
• Must possess a professional appearance.
• Must possess a service attitude.
• Must possess the ability to multi-task in a distracting environment and meet deadlines.
• Must be self-motivated and innovative.
• Ability to maintain confidentiality required.
• Knowledge of legal education and the legal profession helpful, but not required

Knowledge, Skills, and Abilities

• Technology skills required.
• Proficiency with Office products, including, but not limited to, Word, PowerPoint, Outlook, and Excel.

Physical Requirements

Job may require lifting light weight objects (1 to 10 pounds) with no repetitive bending or stooping. Occasionally lift average weight objects (1 to 10 pounds).

Regular exposure to favorable conditions such as those found in a normal office.

Commensurate with experience

Anticipated Schedule

• 8:30 AM to 5:00 PM
• Hybrid work schedule to be determined with the team to ensure coverage of the office.

Benefits Summary

At the University of Detroit Mercy we continually strive to provide a high-quality, comprehensive benefits package to our valued employees. We offer our employees the following:

Medical

• Three health plans to choose from with a large national provider network
• Option to purchase additional dental plan through Sun Life
• Dental Care is available at the School of Dentistry to the employee, the employee's spouse or legally domiciled adult and dependents (dependents shall be as defined for Internal Revenue Service purposes).
• The fee for such services shall be waived for the employee, the employee's spouse or legally domiciled adult and dependents, up to a cap of $3,000 per individual per calendar year. Beyond the $3,000 cap amount, employees will be responsible to pay 25% of any remaining fees for the balance of that year.

Vision

• Option to purchase additional vision plan through Heritage
• Vision benefits available at Detroit Mercy Eye Institute
  • $35 Comprehensive Eye Exam
  • Contact Lens Exam starting at $70
  • 50% off Optical Frames
  • 25% off Sun Frames
  • 30% off Prescription Lenses
  • 20% off Prescription Contact Lenses
  • *Cannot be combined with insurance*

Health Savings Account and Flexible Spending Account options

Employee Assistance Program

• Provided to everyone in your household

Short-Term and Long-Term Disability

Life and AD&D

• One times base salary up to a hundred thousand dollars

Option to purchase additional life insurance, accident insurance, and/or critical illness insurance

Tuition Remission Benefit for you, your spouse, and children

Retirement Plan

• Employees have a choice of the following: Employees who contribute 3% shall receive an Employer contribution of 6%, and employees who contribute 4% in the plan shall receive an Employer contribution of 8%.

Michigan's largest, most comprehensive private University, University of Detroit Mercy is an independent Catholic institution of higher education sponsored by the Sisters of Mercy and Society of Jesus. Detroit Mercy seeks qualified candidates who will contribute to the University's mission, diversity, and excellence of its academic community. University of Detroit Mercy is an Equal Opportunity Affirmative Action Employer with a diverse student body and welcomes persons of all backgrounds.

Pay Range

Commensurate with experience

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