Administrative Assistant (JOB ID 003008)

Innovien Solutions; Matthews (NC); Hybrid; USD 42,000 - 54,000; Full time

Job summary

Innovien Solutions is seeking an Administrative Assistant to support a growing Real Estate Administration team, focusing on lease and property documentation. The role offers a hybrid setup with Charlotte office three days per week, providing exposure to real estate operations and strong data-entry responsibilities.

The ideal candidate will have 2+ years in administrative roles dealing with heavy documents, be highly organized, and proficient in Microsoft Office with CRM experience.

Qualifications

• 2+ years of administrative or clerical experience in a document-heavy environment.
• Experience handling high-volume document processing — scanning, filing, indexing, and data entry.
• Strong organizational skills with the ability to manage multiple documents, deadlines, and priorities simultaneously.
• Proficiency with Microsoft Office — Excel and Outlook — and CRM experience, with Salesforce preferred.
• Ability to work in a hybrid environment — Charlotte office 3 days/week — and maintain consistent, reliable support.

Responsibilities

• Manage and maintain real estate documentation including leases, amendments, site agreements, and vendor contracts.
• Support document lifecycle management — scanning, indexing, filing, and ensuring accurate record retention across systems.
• Coordinate mail distribution, shipping, and tracking of time-sensitive legal and property-related documents.
• Perform data entry and updates within internal systems, tracking lease terms, renewals, key dates, and property details.
• Assist with audit preparation and compliance by organizing and retrieving documentation as needed.
• Partner with internal teams — Real Estate, Legal, and Operations — to ensure accurate and timely documentation flow.
• Help track and organize critical dates including renewals, expirations, and notices to support portfolio management.
• Maintain high-volume administrative workflows with a strong focus on accuracy and turnaround time.

Skills

Administrative experience

Document processing

Organization

CRM experience

Salesforce

Tools

Excel

Outlook

Salesforce

Job description

Innovien Solutions is currently hiring an Administrative Assistant to support a growing Real Estate Administration team in need of help managing lease and property documentation. This role offers a hybrid setup with exposure to how real estate operations run behind the scenes, handling document organization, data tracking, and day-to-day administrative support.

This is an excellent opportunity for a detail-oriented professional seeking long-term growth within a dynamic and expanding team. Candidates who thrive in document-heavy environments and are eager to build a foundation in real estate operations will find this role to be a strong fit.

ADMINISTRATIVE ASSISTANT REQUIREMENTS:

• 2+ years of administrative or clerical experience in a document-heavy environment — real estate, legal, property management, or similar
• Proven experience handling high-volume document processing — scanning, filing, indexing, and data entry
• Strong organizational skills with the ability to manage multiple documents, deadlines, and priorities simultaneously
• Proficiency with Microsoft Office — Excel and Outlook — and CRM experience, with Salesforce preferred
• Ability to work in a hybrid environment — Charlotte office 3 days/week — and maintain consistent, reliable support

PLUS SKILLS:

• Previous clerical experience in the tower space

ADMINISTRATIVE ASSISTANT RESPONSIBILITIES:

• Manage and maintain real estate documentation including leases, amendments, site agreements, and vendor contracts
• Support document lifecycle management — scanning, indexing, filing, and ensuring accurate record retention across systems
• Coordinate mail distribution, shipping, and tracking of time-sensitive legal and property-related documents
• Perform data entry and updates within internal systems, tracking lease terms, renewals, key dates, and property details
• Assist with audit preparation and compliance by organizing and retrieving documentation as needed
• Partner with internal teams — Real Estate, Legal, and Operations — to ensure accurate and timely documentation flow
• Help track and organize critical dates including renewals, expirations, and notices to support portfolio management
• Maintain high-volume administrative workflows with a strong focus on accuracy and turnaround time