Administrative Assistant - Jackson Heart Study

ummc; Jackson (MS); On-site; USD 2,066,000 - 3,031,000; Full time

Job summary

The Administrative Assistant will provide comprehensive administrative support in the assigned department, handling daily office operations, coordinating schedules, and assisting with various administrative tasks to ensure efficient functioning of the department. Proficiency in Microsoft Office, excellent organizational and time-management skills, and strong written and verbal communication are essential.

This role requires handling confidential information with discretion and multitasking

Qualifications

• Degree (Associate or Bachelor) or High School Diploma/GED and two (2) years of customer service or administrative support experience.

Responsibilities

• Office Management: Maintain office supplies, manage inventory, and ensure the office environment is organized and professional.
• Scheduling: Coordinate and manage appointments, meetings, and conferences for department staff and faculty.
• Communication: Handle incoming and outgoing communications, including emails, phone calls, and mail.
• Documentation: Prepare, edit, and distribute documents, reports, and presentations. Maintain accurate records and files.
• Event Coordination: Assist in planning and organizing departmental events, seminars, and workshops.
• Financial Support: Process invoices, expense reports, and purchase orders. Assist with budget tracking and financial reporting.
• Data Management: Maintain databases and ensure data integrity. Generate reports as needed.
• Support Services: Provide administrative support to faculty, staff, and students. Assist with special projects and other duties as assigned.

Skills

MS Office

Organizational skills

Time management

Communication skills

Discretion / confidentiality

Attention to detail

Education

Associate/Bachelor or HS diploma + 2 yrs experience

Tools

Microsoft Office Suite

Job description

Job Requisition ID: R00053040

Job Category: Clerical and Customer Service

Organization: SOM-Medicine-JHS Clinical Research

Location/s: Main Campus Jackson

Job Title: Administrative Assistant - Jackson Heart Study

Job Summary:The Administrative Assistant will provide comprehensive administrative support in the assigned department. This role involves managing daily office operations, coordinating schedules, handling communications, and assisting with various administrative tasks to ensure the efficient functioning of the department.

Education & Experience

Education and Experience Required: Degree (Associate or Bachelor) or High School Diploma/GED and two (2) years of customer service or administrative support experience.

Certifications, Licenses or Registration Required: N/A

Knowledge, Skills & Abilities

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Excellent organizational and time-management skills. Strong written and verbal communication skills. Ability to handle confidential information with discretion. Detail-oriented and able to multitask effectively. Familiarity with basic medical terminology and academic processes.

Responsibilities

• Office Management: Maintain office supplies, manage inventory, and ensure the office environment is organized and professional.
• Scheduling: Coordinate and manage appointments, meetings, and conferences for department staff and faculty.
• Communication: Handle incoming and outgoing communications, including emails, phone calls, and mail. Serve as a point of contact for internal and external stakeholders.
• Documentation: Prepare, edit, and distribute documents, reports, and presentations. Maintain accurate records and files.
• Event Coordination: Assist in planning and organizing departmental events, seminars, and workshops.
• Financial Support: Process invoices, expense reports, and purchase orders. Assist with budget tracking and financial reporting.
• Data Management: Maintain databases and ensure data integrity. Generate reports as needed.
• Support Services: Provide administrative support to faculty, staff, and students. Assist with special projects and other duties as assigned.

The duties listed are general in nature and are examples of the duties and responsibilities performed and are not meant to be construed as exclusive or all-inclusive. Management retains the right to add or change duties at any time.

Physical and Environmental Demands

Requires occasional working hours significantly beyond regularly scheduled hours, occasional activities subject to significant volume changes of a seasonal/clinical nature, occasional bending, occasional lifting and carrying up to 25 pounds, occasional crouching/stooping, occasional driving, occasional kneeling, occasional reaching, constant sitting, frequent standing, occasional twisting, and frequent walking.

Time Type:

FLSA Designation/Job Exempt: No

Pay Class: Hourly

FTE %: 100

Work Shift:

Benefits Eligibility:

Grant Funded:

Job Posting Date: 08/11/2026

Job Closing Date (open until filled if no date specified):