Executive Assistant-Hospital Administration

ummc; Jackson (MS); On-site; USD 42,000 - 56,000; Full time

Job summary

UMMC, located at the Main Campus Jackson, is seeking an Executive Assistant to provide high-level administrative support for Senior Management and Executives in the Health System Administration Office. This role collaborates with department colleagues to anticipate needs and communicates with senior leadership.

The successful candidate will handle complex scheduling, prepare agendas, coordinate meetings (including food service and room scheduling), and supervise clerical staff as assigned.

Qualifications

• Degree (Associate or Bachelor) with four years of administrative support experience.

Responsibilities

• Provide high-level administrative support for Senior Management and Executives.
• Coordinate with department to address organizational needs.
• Communicate with high-level management.
• Prepare agendas and arrange meetings, rooms, and catering.

Skills

Correspondence analysis

Reports & presentations

Phone support

Supervision

Project coordination

Meeting logistics

Education

Associate or Bachelor degree

Job description

Executive Assistant-Hospital Administration

Organization: Health System Administration Office Manager

Location/s: Main Campus Jackson

Job Summary

To provide high-level administrative support for Senior Management, Assistant Vice Chancellors, Associate Vice Chancellors and Executives. To work collaboratively with other members of the department to proactively address organizational needs. To communicate with high-level management.

Education & Experience

Degree (Associate or Bachelor) with four (4) years of administrative support experience.

Certifications, Licenses or Registration Required

N/A

Knowledge, Skills & Abilities

• Reads and analyzes incoming correspondence and reports to determine their significance and plan their distribution. Responds to incoming correspondence.
• Compiles and analyzes various types of complex information for inclusion in reports and/or presentations using graphical software, spreadsheets, and/or presentation software.
• Answers telephones and resolves complex caller needs within broadly-defined guidelines and without managerial oversight.
• Supervises departmental clerical staff and ensures completion of assigned tasks.
• Works directly with senior management on special projects.
• Prepares agendas and make arrangements to include food service, room scheduling and materials preparation.

The duties listed are general in nature and are examples of the duties and responsibilities performed and are not meant to be construed as exclusive or all-inclusive. Management retains the right to add or change duties at any time.

Physical and Environmental Demands

Requires occasional working hours significantly beyond regularly scheduled hours, occasional activities subject to significant volume changes of a seasonal/clinical nature, occasional bending, occasional lifting and carrying up to 50 pounds, occasional crouching/stooping, occasional driving, occasional kneeling, occasional pushing/pulling, occasional reaching, constant sitting, frequent standing, occasional twisting, and frequent walking.

Time Type: Full time

FLSA Designation/Job Exempt: Yes

Pay Class: Salary

FTE %: 100

Work Shift:

Benefits Eligibility:

Grant Funded:

Job Posting Date: 08/14/2026

Job Closing Date (open until filled if no date specified):