Administrative Assistant IV - Special Education Services

Fountain; Tulsa (OK); On-site; USD 35,000 - 50,000; Full time

Job summary

Fountain in Tulsa seeks an Administrative Assistant IV to ensure the efficient operation of the Special Education department. Responsibilities include managing office operations, preparing materials for meetings, and acting as a liaison with parents and district personnel.

Applicants should have a high school diploma, experience in administrative roles, and advanced knowledge of Microsoft Office. A commitment to helping achieve educational goals in the community is essential.

Qualifications

• Experience performing executive or administrative secretarial duties.
• Ability to exercise independent judgment and deal with changing priorities.
• Possibility of being a Notary Public if required.

Responsibilities

• Manage office operations with minimal direction.
• Prepare meeting agendas and supporting materials.
• Serve as the point of contact for various stakeholders.

Skills

Knowledge of school system operations

Business office management

Advanced computer skills

Oral and written communication skills

Education

High school diploma or equivalent

Tools

Microsoft Office (Word, Excel, PowerPoint, Publisher)

Job description

Full Job Description: Administrative Assistant IV - Special Education Services

Grade: Hourly 13 | H-13

Tulsa Public Schools’ existing salary schedules provide career increment adjustments based on education/experience and/or years of creditable service. For more information about the salary for this specific position, please review the Salary Schedule for the corresponding Salary Grade (listed above).

Position Summary

The Special Education Administrative Assistant IV ensures the smooth and efficient operation of the Special Education department by performing a variety of complex secretarial and administrative duties. Working with minimal direction from the Director of Special Education, this role manages office operations, composes and edits correspondence, maintains department records and computer databases, and prepares meeting materials and board agenda items for the department. The position handles aspects of the department budget, exercises independent judgment within established procedures, and serves as a professional point of contact for parents, patrons, and district personnel in support of the department’s work.

Key Functions

• Serve as secretary and assistant to the Director of Special Education with minimal direction
• Compose, edit, and prepare correspondence, memoranda, forms, and board agenda items for the department
• Maintain department records, filing systems, and computer databases
• Handle aspects of the department budget, including budget and expenditure transfers and budget monitoring
• Prepare meeting agendas and supporting materials, and process requisitions
• Serve as a liaison between the department and district staff, parents, patrons, and the public

Minimum Qualifications

Education

High school diploma or equivalent

Experience

Experience performing executive or administrative secretarial duties

Licenses and Certifications

May be required to be a Notary Public

Knowledge, Skills, and Abilities

• Extensive knowledge of the operation and programs of the school system, and of other departments’ functions
• Considerable knowledge of business office management, grammar, spelling, and business correspondence
• Advanced computer skills, including proficiency in Microsoft Office (Word, Excel, PowerPoint, and Publisher) to create complex word processing, graphics, charts, and templates
• Ability to exercise independent judgment in all aspects of the position and to deal with changing priorities
• Ability to make decisions in accordance with federal, state, and local rules, regulations, statutes, and Board policy, and apply these to work problems
• Ability to deal effectively and courteously with members of the community and school system
• Ability to manage multiple tasks efficiently and effectively in stressful situations
• Extensive oral and written communication skills
• Ability to use the Internet for research

About Our District: At Tulsa Public Schools, our mission is to inspire and prepare every student to love learning, achieve ambitious goals, and make positive contributions to our world. We are the destination for extraordinary educators and staff who work with our community and families to ignite the joy of learning and prepare every student for the greatest success in college, careers, and life. Our core values of equity, character, excellence, team, and joy guide how we work and interact with each other and our community.