Administrative Assistant IV - School of Education, Behavioral and Social Sciences

College of Southern Nevada; South Carolina; In loco; USD 45.000 - 55.000; Tempo pieno

Vantaggi offerti da questo lavoro

PERS retirement plan

Vacation and sick leave

12 paid holidays

Educational benefits

Health insurance plans with FSA/HSA

Descrizione del lavoro

College of Southern Nevada seeks an Administrative Assistant IV to provide high-level administrative support to the Dean and the School of Education, Behavioral and Social Sciences. You will act as a key contact for the Dean's Office, coordinating communications, meetings, and records while working closely with chairs, faculty, staff, students, and external constituents.

You will manage calendars, prepare documents, and assist with special projects, ensuring efficient day-to-day operations and a

Competenze

• High school diploma or equivalent required; four years of relevant admin support experience.
• One year as Administrative Assistant III in Nevada state service preferred.
• Proven ability to manage confidential information and coordinate with multiple parties.

Mansioni

• Provide administrative support to the Dean and Dean's Office operations.
• Liaise with department chairs, faculty, staff, students, and external constituents.
• Coordinate communications, calendars, meetings, and events for the Dean's Office.
• Maintain organized electronic and physical records and support school committees and processes.
• Assist with preparing, reviewing, and distributing documents and reports.
• Support personnel and contracts processes within the School.

Conoscenze

Organizational skills

Communication skills

Problem solving

Collaboration

Formazione

High school diploma or equivalent

Four years progressively responsible admin support

One year Administrative Assistant III in NV state service

Post-secondary education

Strumenti

Microsoft Word

Excel

Outlook

Workday

Enterprise systems

Descrizione del lavoro

Administrative Assistant IV

The Administrative Assistant IV provides high-level administrative and operational support to the Dean and the School of Education, Behavioral and Social Sciences. This position serves as a key point of contact for the Dean's Office and works collaboratively with department chairs, faculty, staff, students, other College departments, and external constituents. The position coordinates a variety of administrative processes, communications, meetings, records, and special projects while helping ensure the efficient day-to-day operation of the Dean's Office. The position requires strong organizational, communication, and problem-solving skills, along with the ability to manage multiple priorities in a collaborative academic environment.

Responsibilities

• Provide administrative support to the Dean and assist with the daily operations and priorities of the Dean's Office.
• Serve as a liaison between the Dean's Office, department chairs, faculty, staff, students, College departments, NSHE representatives, and external constituents as appropriate.
• Coordinate communications, correspondence, meetings, calendars, events, and other activities on behalf of the Dean's Office.
• Review and route incoming correspondence, forms, reports, requests, and inquiries to the appropriate individual or department and follow up as needed.
• Maintain organized and confidential electronic and administrative records in accordance with College, NSHE, and applicable records-retention requirements.
• Assist department chairs with administrative processes, including contracts, grade appeals, student concerns, and other School-related requests.
• Provide administrative coordination support for School committees and processes, including Student Integrity and Student Grade Appeal matters.
• Research information and assist with responding to questions or concerns from students, faculty, staff, and other constituents, referring complex or sensitive matters to the appropriate administrator when necessary.
• Apply and explain established College, School, and NSHE policies and procedures related to assigned responsibilities.
• Coordinate and support special projects, School meetings, events, committees, and workgroups as assigned.
• Be present at all School meetings. Be able to operate the equipment required for School meetings.
• Serve as an administrative resource to support staff within the School and promote consistency, communication, and effective office operations.
• Assist with the preparation, review, proofreading, and distribution of correspondence, reports, forms, presentations, meeting materials, and other documents.
• Support administrative processes involving personnel, contracts, leave records, and other School operations within the responsibilities assigned to the position.
• Maintain and update School information and electronic resources as assigned. Ability to use the data dashboard or project the data when needed.
• Exercise sound judgment and discretion when handling confidential information, competing priorities, and matters requiring timely follow-up.
• Perform other related administrative and program support duties consistent with the Administrative Assistant IV classification.

Minimum Qualifications

• Graduation from high school or equivalent education and four years of progressively responsible relevant work experience which included experience in providing administrative/program support to professional staff and management; performing secretarial duties in support of a manager; coordinating communications between the manager, staff and program clientele; supervision of subordinate staff; researching information from internal and external sources.
• One year of experience as an Administrative Assistant III in Nevada State service.
• An equivalent combination of education and experience as described above.

Preferred Qualifications

• Experience providing administrative support in a higher education, public-sector, or similarly complex organizational environment.
• Strong proficiency with Microsoft Word, Excel, Outlook, and other business applications.
• Experience with Workday or similar enterprise administrative systems.
• Ability to learn new software, administrative systems, and College processes.
• Experience coordinating meetings, committees, projects, records, or academic administrative processes.
• Strong written communication, proofreading, and document-preparation skills.
• Demonstrated ability to work effectively with individuals from a variety of departments and organizational levels.
• Post-secondary education.

Weekly Hours

Monday - Friday 8am-5pm.

Starting Salary

Classified Grade 29, Step 1 - $50,153.76

Benefits

• 19.25% PERS retirement plan (a defined benefit plan)
• vacation & sick leave benefits
• 12 paid holidays
• educational benefits
• health insurance plans that can be added with flexible spending accounts or health savings accounts
• Supplemental options (long term care, short term disability, and legal)
• Tuition discounts at the Nevada System of Higher Education (NSHE) institutions
• Tuition discounts for spouses, domestic partners, and dependents
• Perks encompassing on campus employee discounts, professional and personal development opportunities, and statewide employee purchase programs

Required Attachment(s)

• Resume - List a detailed description of the major duties that you performed as part of each job. You must demonstrate that you qualify for the position and your education and experience must be clearly documented.
• Cover letter
• Unofficial College Transcripts (optional) - If you have not graduated, please attach your transcripts to receive education credit for classes you have taken. Credit is given for classes relevant to the job posting.

Equal Employment Opportunity Statement

CSN is an Equal Employment Opportunity/Affirmative Action institution. For more information, visit http://www.csn.edu/nondiscrimination.

Posting Close Date

11/13/2026

Additional Requirements

All document(s) must be received by 11:59 p.m. the day prior to the closing date posted on the job announcement. This position may require that a criminal background check be conducted on the candidate(s) selected for hire. As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks. Schedules are subject to change based on organizational needs.

CSN employs only U.S. citizens and aliens authorized to work in the U.S. CSN does not sponsor aliens applying for faculty, professional staff, or management positions (H-1B Visas) in the absence of exceptional circumstances as defined by the USCIS.

Founded in 1971 and situated in the greater Las Vegas metropolitan area, CSN, as Nevada’s largest college and one of the largest in the nation, operates in over 50 locations including 3 main campuses, as well as multiple sites and centers throughout the southern Nevada area. As a comprehensive, multi-campus community college, and the largest and most ethnically diverse institution in the state of Nevada, CSN educates over 50,000 students, including more than 14,000 non-credit students annually. Accredited by the Northwest Commission on College and Universities, CSN offers education opportunities in over 70 academic programs featuring more than 180 degrees and certificates, and several niche baccalaureate programs areas. CSN is proud to be a Hispanic Serving Institution and a Minority Serving Institution. The college creates opportunities and enriches lives with inclusive learning and working environments that support diversity and student success. CSN’s mission ensures that the college serves the diverse educational needs of the communities and businesses within the southern Nevada service area. CSN is a growing and influential network that enables students, faculty, staff and alumni to advance personally, professionally and intellectually. Its vibrant network of people and programs creates lifelong benefits for all students. As the communities of southern Nevada continue to grow, CSN is committed to remain highly accessible to serve the diverse needs of an increasing population.

NSHE is committed to providing a place of work and learning free of discrimination on the basis of a person’s age (40 or older), disability, whether actual or perceived by others (including service‑connected disabilities), gender (including pregnancy related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race (including hair texture and protected hairstyles such as natural hairstyles, afros, bantu knots, curls, braids, locks and twists), color, or religion (protected classes).

CSN's commitment to nondiscrimination in its education programs and activities extends to applicants for admission and employment.