Administrative Assistant II, Site Administration (Mesquite & Moapa Valley Center)

College of Southern Nevada; United States; On-site; USD 38,000 - 47,000; Full time

Benefits offered by this job

PERS retirement

Paid time off

11 paid holidays

Educational benefits

Health insurance

Tuition discounts

Employee discounts

Job summary

College of Southern Nevada seeks an experienced administrative assistant to support Mesquite and Moapa Valley Center sites. You will serve as the primary contact for students and staff, assist with registration, testing, records, budget tracking, and campus communications.

The role requires coordinating center operations, maintaining records, and providing professional customer service in a small-campus environment. Occasional travel between centers may be necessary.

Qualifications

• Graduate from high school or equivalent with two years of clerical/administrative support experience including records, phones, and reviewing documents.
• Or one year as Administrative Assistant I in Nevada State service.
• Or an equivalent combination of education and experience.

Responsibilities

• Provide administrative and student support for CSN Mesquite Center and Moapa Valley Center; act as primary contact for students, faculty, staff, instructors, and community members.
• Explain CSN/NSHE policies and assist with college processes; refer complex matters to the appropriate department.
• Coordinate course/classroom logistics, testing services, meetings, events, and student activities at the centers.

Skills

Administrative support

Customer service

Communication skills

Policy interpretation

Office software

Education

High school diploma or equivalent

Administrative experience in Nevada NSHE context

Tools

Microsoft Office 365

Job description

Job Description

This position provides essential administrative and student support to both the Mesquite and Moapa Valley Center sites. Its responsibilities include, but are not limited to, serving as a primary point of contact for students, faculty, staff, instructors, and community members; assisting with student services, course and classroom support, testing, events, records, purchasing, budget tracking, and campus communications; coordinating multiple administrative functions; providing professional, student-centered customer service; and applying established CSN and NSHE policies and procedures.

CORE RESPONSIBILITIES

• Provide comprehensive administrative and student support for the CSN Mesquite Center, serving as a primary point of contact for students, faculty, staff, instructors, visitors, and community members, and assisting with questions related to CSN programs, registration, enrollment, placement testing, financial aid, student services, and other college resources.
• Interpret and explain established CSN and NSHE policies, procedures, requirements, and deadlines and assist students, faculty, staff, and members of the public in navigating college processes, referring complex or specialized matters to the appropriate department or resource.
• Support academic and campus operations by coordinating course and classroom logistics, room scheduling, instructor needs, testing services, meetings, events, student activities, outreach activities, and other Center functions.
• Process, review, and maintain administrative, student, financial, purchasing, and program records and documentation, ensuring accuracy, completeness, confidentiality, and compliance with established policies, procedures, and timelines.
• Assist with financial and purchasing activities, including budget tracking, purchasing requests, invoices, and related documentation; review information for accuracy and identify discrepancies or missing information.
• Prepare and maintain professional communications and informational materials, including correspondence, reports, forms, flyers, resource guides, website content, and other materials that provide accurate and accessible information to students and the campus community.
• Establish and maintain effective working relationships with CSN departments, faculty and staff, local schools, community organizations, workforce partners, businesses, and other stakeholders while providing responsive, professional, and student-centered customer service.
• Independently organize and prioritize multiple responsibilities in a dynamic, small-campus environment, anticipate student and operational needs, identify and resolve routine and moderately complex issues within established policies and procedures, and provide training, direction, or coordination to student employees and other support personnel as assigned.
• Travel between CSN campus and Center locations as needed to support administrative operations, attend meetings or training, deliver or retrieve materials, and provide services or other assigned support.

KNOWLEDGE, SKILLS, AND ABILITIES (KSAs)

• Working knowledge of: administrative support functions.
• Working knowledge of: agency mission, functions, programs, activities, and operating policies.
• Working knowledge of: eligibility requirements, applicable regulations and policies related to the program to which assigned.
• Working knowledge of: State regulations and requirements related to purchasing, budget preparation and maintenance, and personnel administration.
• General knowledge of: financial and statistical recordkeeping methods.
• Ability to: apply complex agency and/or program regulations, requirements, and policies to specific situations.
• Ability to: receive, review, and process a variety of documents according to established guidelines, policies, regulations and timelines.
• Ability to: type, format and produce technical documents and/or medical/clinical transcription using a personal computer and appropriate word processing, spreadsheet and/or database management software.
• Ability to: establish, organize and maintain complex filing systems including indexed and cross-referenced materials; organize clerical assignments and establish appropriate timelines.
• Ability to: communicate effectively both orally and in writing.
• Ability to: arrange and schedule meetings and appointments.
• Ability to: prepare agendas and take minutes at meetings.
• Ability to: train and supervise subordinate staff as assigned.
• Ability to: compile, organize and summarize data for inclusion in reports.
• Ability to: and all knowledge, skills and abilities required at the lower levels.

REQUIRED QUALIFICATIONS

• Graduation from high school or equivalent education and two (2) years of clerical and administrative support experience which included experience in one or more of the following areas: maintaining records, answering telephones, and reviewing forms, documents and other written materials; OR one (1) year of experience as an Administrative Assistant I in Nevada State service; OR an equivalent combination of education and experience.

PREFERRED QUALIFICATIONS

• Experience providing administrative and/or student support in a college, university, K-12, public agency, or similarly complex organization.
• Experience assisting students, customers, or members of the public with applications, enrollment, registration, financial aid, testing, or other services requiring explanation of policies and procedures.
• Experience interpreting and explaining institutional policies, procedures, regulations, requirements, or deadlines to students, customers, employees, or other members of the public.
• Experience working independently in a small campus, satellite location, branch office, or similarly multi-functional environment requiring management of multiple priorities and responsibilities.
• Experience coordinating courses, classrooms, meetings, events, testing services, schedules, or other activities involving multiple logistical requirements.
• Experience maintaining confidential student, personnel, financial, or administrative records and files.
• Experience processing and/or reviewing administrative, purchasing, financial, or other transactions using an enterprise system, database, or other computerized information system.
• Experience using Microsoft Office 365 or similar software applications to prepare correspondence, reports, spreadsheets, presentations, forms, flyers, or other professional materials.
• Experience maintaining website content, digital resources, social media, or other public-facing communications.
• Experience working with a diverse/multicultural student body, workforce, or community.
• Experience developing and maintaining effective working relationships with schools, community organizations, businesses, workforce partners, or other external stakeholders.
• Experience providing training, direction, or coordination to student employees or other support staff.

WORK SCHEDULE AND EXPECTATIONS

The Center operates Monday through Friday between 8:30 a.m. and 5:30 p.m. with adjustments as needed to accommodate the Center's needs due to small team (including but not limited to an evening shift when classes are in session or representing CSN at occasional evening or weekend community events).

SALARY

Grade 25, Step 1: $42,636.96*This position is contingent upon ongoing and available funding. Per Nevada Administrative Code (NAC 284.170), salaries for initial appointments for classified positions typically begin at Step 1.

ExemptNo Full-Time Equivalent 100.0%

BENEFITS

The College of Southern Nevada offers a generous benefit package, including an excellent PERS retirement plan (a defined benefit plan), vacation & sick leave benefits, 11 paid holidays, educational benefits, and health insurance plans that can be added with flexible spending accounts or health savings accounts. Supplemental options (long term care, short term disability, and legal). Tuition discounts at the Nevada System of Higher Education (NSHE) institutions. As well as tuition discounts for spouses, domestic partners, and dependents. Perks encompassing on campus employee discounts, professional and personal development opportunities; and statewide employee purchase programs. Join a dynamic team investing in our future, Students First.

EEO/Title IX

CSN is an Equal Employment Opportunity/Affirmative Action institution. For more information, visit http://www.csn.edu/nondiscrimination

CSN employs only U.S. citizens and aliens authorized to work in the U.S. CSN does not sponsor aliens applying for faculty, professional staff, or management positions (H-1B Visas) in the absence of exceptional circumstances as defined by the USCIS.

Founded in 1971 and situated in the greater Las Vegas metropolitan area, CSN, as Nevada’s largest college and one of the largest in the nation, operates in over 50 locations including 3 main campuses, as well as multiple sites and centers throughout the southern Nevada area. As a comprehensive, multi-campus community college, and the largest and most ethnically diverse institution in the state of Nevada, CSN educates over 50,000 students, including more than 14,000 non-credit students annually. Accredited by the Northwest Commission on College and Universities, CSN offers education opportunities in over 70 academic programs featuring more than 180 degrees and certificates, and several niche baccalaureate programs areas. CSN is proud to be a Hispanic Serving Institution and a Minority Serving Institution. The college creates opportunities and enriches lives with inclusive learning and working environments that support diversity and student success. CSN’s mission ensures that the college serves the diverse educational needs of the communities and businesses within the southern Nevada service area. CSN is a growing and influential network that enables students, faculty, staff and alumni to advance personally, professionally and intellectually. Its vibrant network of people and programs creates lifelong benefits for all students. As the communities of southern Nevada continue to grow, CSN is committed to remain highly accessible to serve the diverse needs of an increasing population.

NSHE is committed to providing a place of work and learning free of discrimination on the basis of a person’s age (40 or older), disability, whether actual or perceived by others (including service-connected disabilities), gender (including pregnancy related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race (including hair texture and protected hairstyles such as natural hairstyles, afros, bantu knots, curls, braids, locks and twists), color, or religion (protected classes). EEO/Title IX website Dr. Armen Asherian Director – Office of Institutional Equity Human Resources/Office of Institutional Equity College of Southern Nevada West Charleston Campus, Room E-424 [phone] [e-mail] College of Southern Nevada does not discriminate on the basis of sex in any education program or activity that it operates. Non-discrimination on the basis of sex is mandated by Title IX of the Education Amendments of 1972 (20 U.S.C. §§ 1681 et seq.) and the corresponding implementation regulations (34 C.F.R. Part 106). CSN's commitment to nondiscrimination in its education programs and activities extends to applicants for admission and employment. Inquiries concerning the application of these provisions may be referred to: Dr. Armen Asherian, Director – Office of Institutional Equity, College of Southern Nevada, West Charleston Campus, Room E-424, Las Vegas, NV 89146, Telephone: [phone], Email: [e-mail]; to The Assistant Secretary of the United States Department of Education, U.S. Department of Education, Office for Civil Rights, 400 Maryland Avenue, SW, Washington, D.C. 20202-1100; Telephone: [phone] FAX: [phone]; TDD: 1-800-877-8339; Email: [e-mail]; or to both. Information pertaining to the College’s grievance procedures and grievance process, including how to report or file a complaint of sex discrimination, how to report or file a formal complaint of sexual harassment, and how the College will respond can be found online at https://www.csn.edu/title‑ix. If you need any accommodations to complete an application, please contact Human Resources at [e-mail]. Information regarding security, personal safety, fire safety, and crime statistics can be found on CSN's website. NSHE Employees are required to participate in a mandatory retirement plan in lieu of Social Security. As a result, employment at NSHE may impact your Social Security benefits. Additional information is available at SSA 1945. Job postings are specific to the Nevada System of Higher Education.

Posting Close Date

11/13/2026