Administrative Assistant IV – Juvenile Justice

CCSAO; United States; On-site; USD 54,000 - 66,000; Full time

Job summary

CCSAO is hiring an Administrative Assistant IV to provide dedicated support to Assistant States Attorneys in the Juvenile Justice Division. The role requires handling subpoenas, motions, and various case documents, with access to JUSTICE NEXUS, NICE, and SharePoint.

You will coordinate correspondence, manage records, and assist with reception during peak times. Hours are Monday through Friday, 8:30 am to 4:30 pm, with a workload that may include confidential information and occasional overtime.

Qualifications

• Excellent verbal and written communication skills.
• Excellent organizational skills and the ability to multitask.
• Proficiency in Microsoft Word applications required.

Responsibilities

• Receive police reports and case intake documents via email.
• Communicate with up to 90 police districts.
• Enter cases and updates into JUSTICE NEXUS.

Skills

Verbal communication

Written communication

Organizational skills

Multi-tasking

Typing speed 50 wpm

Tools

Microsoft Word

Job description

Job Title Administrative Assistant IV 473 Reports to Office ManagerAdministrative Supervisor Level Entry This may vary for internal candidates Salary 60147 GradeStep14 Location Juvenile1100 S Hamilton Bureau Administrative Services DivisionUnit Juvenile Justice

Application deadline September 8 2026

Primary Function

Provide administrative support for Assistant States Attorneys assigned to Juvenile Justice Division

Working Environment

Hours Monday Friday 830 am to 430 pm

Physical Requirements

Light Work The position requires the ability to stand or walk frequently often for extended periods You may need to lift carry push or pull objects weighing up to 20 pounds regularly and occasionally heavier items The job may also involve a significant amount of walking or standing relative to sedentary roles

Duties and Responsibilities

• Receive police reports and case intake documents via email JTDC probation screening and suburban police districts
• Constant communication with upwards of 90 different suburban police districts
• Enter new cases case updates and case disposition information into JUSTICE NEXUS
• Prepare various types of subpoenas motions summons publications and other correspondence needed
• Update new information to cases previously involved in system
• Navigate and utilize NICE and SharePoint to upload store and update document case information
• Update JUSTICE NEXUS NICE and SharePoint with inventory information
• Scan email and copy documents
• Process all closed cases using the latest destruction policy guidelines
• Act as Lead or Back up for Overnight call when needed
• Assist with reception relief when needed
• Responsible for confidential information
• Perform other duties as assigned

Qualifications Required

• The candidate must have excellent verbal and written communication skills
• excellent organizational skills and the ability to multi task
• Proficiency in Microsoft Word applications required

Preferred

• Knowledge of Nice Share Point Clerks and computer skills
• Typing speed of 50wpm

Equal Employment Opportunity EEO Message

The Cook County States Attorneys Office CCSAO is an equal opportunity employer which seeks to recruit develop and retain the most talented people from a diverse candidate pool The CCSAO does not discriminate on the basis of race color religion sex pregnancy national origin age physical and mental disability sexual orientation gender identity gender expression and any other characteristic protected by federal state or local law Upon request the CCSAO will provide reasonable accommodation for qualified individuals due to a disability or pregnancy The EEOP report can be found on our website at wwwcookcountystatesattorneyorg