Administrative Assistant IV - LEAD

Cook County State's Attorney; Chicago, Northern (IL, KY); Hybrid; USD 52,000 - 64,000; Full time

Job summary

Cook County State's Attorney's Office is seeking an Administrative Assistant IV to support the LEAD (Law Enforcement Accountability Division) and Gun Crime Strategies units. The role reports to the Office Manager/Administrative Supervisor and sits in the Administrative Services Bureau. Typical hours are Monday–Friday, 8:30 a.m.

to 4:30 p.m. The position requires handling correspondence, processing indictments, subpoenas, and maintaining records while ensuring confidentiality and compliance with

Qualifications

• Excellent verbal and written communication skills.
• Strong organizational skills and the ability to multi-task.
• Proficiency in Microsoft Office applications.

Responsibilities

• Provide administrative support to ASAs in LEAD and Gun Crime Strategies units.
• Process indictments and prepare subpoenas and orders.
• Maintain confidentiality of information and systems and manage intake forms.

Skills

Verbal communication

Written communication

Organizational skills

Multi-tasking

Tools

Microsoft Office

SharePoint

CRIMES

Job description

The Cook County State's Attorney's Office (CCSAO) is a diverse and dedicated team of professionals committed to justice and safety for over five-million residents. As the second-largest prosecutor's office in the U.S., the CCSAO prosecutes criminal and regulatory violations across six bureaus and four units with a staff of over 1,200.

Our Mission

To uphold justice and public safety in Cook County by fairly, ethically, and effectively prosecuting crime, supporting victims, and protecting the rights of all residents.

Who We Are Looking For

We are seeking individuals who share our passion for justice, diversity, and the well-being of the community. Whether you are a legal professional, an investigator, or an administrative specialist, we value dedication, integrity, and a commitment to our values of accountability, respect, and fairness. Join our team if you are ready to make a tangible impact, work collaboratively, and uphold the principles of justice with unwavering dedication. At the Cook County State's Attorney's Office, your skills and values will help shape a safer and stronger Cook County.

Job Title: Administrative Assistant IV #476 (Re-Post)

Reports to: Office Manager/Administrative Supervisor

Grade: 14

Status: Full-Time/Union

Level: Entry (This may vary for internal candidates only)

Location: 2650 S. California/Leighton Courthouse

Bureau: Administrative Services

Division/Unit: LEAD (Law Enforcement Accountability Division

Provide administrative support to ASAs in the LEAD (Law Enforcement Accountability Division) and Gun Crime Strategies unit along with all ASAs in the Special Prosecutions Bureau.

Working Environment: Hours: Monday – Friday 8:30 a.m. to 4:30 p.m.

Physical Requirements:

Light Work: The position requires the ability to stand or walk frequently, often for extended periods. You may need to lift, carry, push, or pull objects weighing up to 20 pounds regularly, and occasionally heavier items. The job may also involve a significant amount of walking or standing relative to sedentary roles.

Duties and Responsibilities:

• Prepare correspondence including, but not limited to, memorandum, letters, motions, police letters, witness letters, pen letters, etc.
• Process indictments in the CRIMES system
• Prepare Felony Trial and Grand Jury subpoenas
• Prepare Orders for consensual overhears, Pen registers, and retention and review
• Updating close memos in LERU SharePoint as memos are received back from ILSAAP
• Send ILSAAP documents via FedEx
• Enter all new cases into special Prosecutions CL Database
• Prepare monthly and year end reports
• Send and retrieve closed files to/from Warehouse using file system
• Relieve Receptionist as needed
• Cover shifts and/or assist with assignments within the Bureau
• Interact regularly with State’s Attorney’s Office employees and personnel of outside agencies
• Maintain confidentiality of information and systems
• Online/phone/mail complaints- manage the intake forms/complaints received by creating open folders, looking up case info (if any), rap sheets, arrest reports and any add'l info regarding the incidents/ complainant, communicating w/complainant regarding status of complaints, logging all info in LERU spreadsheet, closing complaints out and moving folders to 'Closed submissions'
• Law Enforcement Officer arrest log- inputting data from notification forms received from all SAO ASA's regarding LEO arrests into spreadsheet, monitoring court dates and updating statuses through disposition
• Perform additional duties and responsibilities as assigned

Required:

• The candidate must have excellent verbal and written communication skills, excellent organizational skills and the ability to multi-task.
• Proficiency in Microsoft Office applications required.
• Working knowledge of SharePoint and CRIMES

Preferred:

• Working knowledge of Leads, PROMIS, and I-Clear.
• Typing speed of 50+wpm.

EEO Message:

The Cook County State’s Attorney’s Office (CCSAO) is an equal opportunity employer, which seeks to recruit, develop, and retain the most talented people from a diverse candidate pool. The CCSAO does not discriminate on the basis of race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, sexual orientation, gender identity, gender expression, and any other characteristic protected by federal, state, or local law. Upon request, the CCSAO will provide reasonable accommodation for qualified individuals due to a disability or pregnancy. The EEOP report can be found on our website at www.cookcountystatesattorney.org.

We are dedicated to ensuring fair treatment for all and fostering a diverse, professional, respectful workplace that reflects the communities of Cook County.