Administrative Assistant IV, DICE

Dartmouth College; Hanover (NH); Hybrid; USD 31,340 - 39,192; Part time

Job summary

Dartmouth College in Hanover, NH is seeking an Administrative Assistant IV to support the Office of Diversity, Inclusion, and Community Engagement (DICE). You will be responsible for various administrative tasks that promote inclusivity and support DICE initiatives across educational programs.

The ideal candidate will have a strong background in administrative roles, with a focus on collaboration and professional communication. This position offers a mostly onsite schedule but allows for hybrid work one day a week. It will last up to 6 months.

Qualifications

• Two plus years of administrative experience in a similar role.
• Ability to work effectively in a team environment.
• Ability to maintain confidentiality.

Responsibilities

• Manage phones, scheduling, and inbox organization.
• Plan and coordinate office operations and complex meetings.
• Provide high-level, confidential administrative support.

Skills

Excellent verbal and written communication skills

Interpersonal skills

Attention to detail and accuracy

Flexibility and adaptability

Education

Bachelor's degree or equivalent experience

Tools

Database management software

Spreadsheets

Word processing software

Job description

Position: Administrative Assistant IV, DICE

Location: Hanover, NH

Salary: $22.75 – $28.45 per hour

Position Purpose

Reporting directly to the Associate Dean for Diversity, Equity, Inclusion and Belonging (ADEIB), the Administrative Assistant IV will advance the Office of Diversity, Inclusion, and Community Engagement (DICE) efforts to advance Inclusive Excellence and Belonging (IEB) initiatives across Geisel educational programs, including the medical doctor (MD) and Master's degree programs. The successful candidate will be responsible for providing administrative and project support for DICE. The Administrative Assistant IV works closely with the DICE team to advance initiatives across the Dartmouth academic enterprise.

Key Responsibilities

• Manages phones, scheduling, inbox organization, and other routine administrative functions.
• Assists in organizing, coordinating, and overseeing the activities and support of service learning and volunteer opportunities for students.
• Plans and coordinates office operations, arranging complex meetings and travel, and coordinating communication and information flow across departments.
• Uses computer systems, databases, word processing, spreadsheets, and presentation software to create reports and manage data efficiently.
• Tracks the percentage of DICE events executed and identifies logistical issues.
• Acts as a point of contact for internal and external office inquiries, disseminating information about inclusive excellence and belonging initiatives.
• Organizes key DICE content from events and external resources to simplify access for faculty, staff, and students.
• Helps to plan, organize, and track assigned tasks for DICE.
• Orders supplies, manages inventories, and assists with resource allocation.
• Provides high‑level, confidential administrative support to DICE team members.
• Updates the digital calendar with events such as heritage month celebrations, professional development training, or meetings.
• Assists Senior Event Program Coordinator with heritage month programming, including Hispanic Month, Black History Month, Ramdan, Diwali, Lunar New Years and other celebrations.
• Coordinates publicity activity with the Senior Event Program Coordinator including working in multiple media, such as reviewing brochures and newsletters, DICE website and social media updates and content, presentation platforms, and a wide range of publications/communications.
• Handles a wide variety of confidential matters and materials with the highest degree of discretion.
• Organizes, indexes, and maintains physical and electronic files.
• Supports general office functions, including scheduling and correspondence.
• Performs data entry, scanning documents, and verifies file accuracy.
• Creates presentations, charts, and documents using software like Word and Excel.
• Composes and proofreads correspondence prepared by the DICE team.
• Demonstrates professionalism and collegiality through appropriate actions, interactions, and communications with others in an environment that is welcoming to all.
• Performs other duties as assigned.

Required Qualifications

• Bachelor’s or equivalent combination of education and experience.
• Two plus years of administrative experience in a similar role, or relevant student‑facing office environment in higher and/or medical education, including training, development, coordination, and evaluation of complex work among a team of staff and students.
• Excellent verbal and written communication and interpersonal skills.
• Ability to work effectively in a team.
• Judgment and initiative.
• Positive interaction with a diverse set of faculty, students, and personnel in a professional manner.
• Flexibility and adaptability.
• Ability to plan work, set priorities, and respond to pressures, deadlines, and changes in schedules and priorities.
• Attention to detail and accuracy.
• Ability to maintain and foster confidentiality.
• Proficiency in database management, spreadsheets, and other computer software.
• Willingness and ability to learn additional computer applications.
• Collaborative work and creative problem‑solving with learners, faculty and staff within Geisel, academic and clinical partners, and the community at large.

Preferred Qualifications

• Bachelor’s degree in hospitality, tourism, project management or related field.
• Experience managing and training others in structural, cultural, and other issues which can impact academic performance by students from culturally and socio‑economically diverse backgrounds.
• Experience in overseeing community service‑learning projects.
• Spanish language proficiency (reading, writing, speaking).

Schedule: Role will be mostly onsite but can be hybrid one day a week. This is a temporary position lasting up to 6 months.

Equal Opportunity Employer

Dartmouth College is an equal opportunity employer under federal law. Applications are welcome from all.