Administrative Assistant IV

Affirm; United States; Remote; USD 40,000 - 80,000; Full time

Job summary

An established industry player is seeking a detail-oriented Administrative Assistant to support its Engineering Teams. This role involves managing executive schedules, coordinating meetings, and handling travel arrangements, ensuring that leaders can focus on their priorities. The ideal candidate will thrive in a fast-paced environment, demonstrating strong organizational skills and the ability to multitask effectively. With a commitment to inclusivity and flexibility, this remote-first company offers a supportive workplace where your contributions can make a significant impact. Join a team that values professionalism and innovation, and help drive success in a dynamic setting.

Benefits

Health care coverage

Flexible Spending Wallets

Competitive vacation and holiday schedules

Employee stock purchase plan (ESPP)

Qualifications

• Proven experience in administrative roles supporting executives.
• Ability to work independently and thrive in fast-paced environments.

Responsibilities

• Support three Vice Presidents with their administrative needs.
• Coordinate meetings, manage schedules, and track action items.
• Handle travel arrangements and expense reports efficiently.

Skills

Administrative Support

Calendar Management

Event Coordination

Communication Skills

Conflict Resolution

Multi-tasking

Education

2-4 years of relevant administrative experience

Tools

Google Suite

Microsoft Office

Navan

Zoom

Job description

Affirm is reinventing credit to make it more honest and friendly, giving consumers the flexibility to buy now and pay later without any hidden fees or compounding interest.

We are looking for a resourceful, proactive, and detail-oriented Administrative Assistant to support three Vice Presidents on our Engineering Teams. From calendar management and travel planning to coordinating team meetings and events, you will be responsible for making sure the leaders are using their time in the most efficient way possible.

Reporting to the lead Executive Assistant on the Engineering Team, you will partner with your leaders, collaborate closely with the Affirm Leadership Support Team, and be a valuable team specialist and individual contributor.

What You’ll Do

1. Support three Vice Presidents with their respective administrative needs
2. Meeting preparation (such as calendar event creation, drafting agendas, creating slide decks, and communicating with meeting attendees in advance of the meeting)
3. Managing executive schedules to ensure sufficient time for task completion
4. Attend meetings when requested to manage Zoom, track action items, and follow up with meeting attendees on action items
5. Event coordination, including team operations for team building events and working onsite/offsite meetings
6. Partner with the Leadership Support Team to coordinate needs across the wider Affirm team
7. Additional administrative functions such as submitting expense reports (via Navan), travel coordination (also via Navan), preparation of documents and presentations (using Google Suite and Microsoft Office), basic team travel and expense budget reconciliation and ad-hoc special projects
8. Familiarity working with engineering teams is desirable, but not required

What We Look For

1. 2-4 years of relevant administrative experience
2. Ability to work independently as well as across various teams
3. Experience at a rapidly growing company, with the ability to navigate and thrive in a fast-paced dynamic environment
4. Working knowledge of Google Suite, Microsoft Office, Navan, Zoom
5. Strong work ethic, professionalism, confidentiality, and good judgment
6. Ability to deal with conflict as well as give and receive feedback diplomatically
7. Highly organized and resourceful, able to juggle and multi-task, with acute attention to detail and follow through

Affirm is proud to be a remote-first company! The majority of our roles are remote and you can work almost anywhere within the country of employment. Affirmers in proximal roles have the flexibility to work remotely, but will occasionally be required to work out of their assigned Affirm office. A limited number of roles remain office-based due to the nature of their job responsibilities.

Benefits

• Health care coverage - Affirm covers all premiums for all levels of coverage for you and your dependents
• Flexible Spending Wallets - generous stipends for spending on Technology, Food, various Lifestyle needs, and family forming expenses
• Time off - competitive vacation and holiday schedules allowing you to take time off to rest and recharge
• ESPP - An employee stock purchase plan enabling you to buy shares of Affirm at a discount

We believe It’s On Us to provide an inclusive interview experience for all, including people with disabilities. We are happy to provide reasonable accommodations to candidates in need of individualized support during the hiring process.