Administrative Assistant IV

SGS Consulting; Sacramento (CA); On-site; USD 42,000 - 62,000; Full time

Job summary

SGS Consulting in Sacramento, CA is seeking an Administrative Coordinator to support Electric Regional Operations. The role handles damage report tracking, data entry, and records management to ensure timely follow-up and accuracy.

You will assist with ETS pre-arranged customer requests, AED inspections, safety meeting support, and cross-functional communications to meet service commitments. A High School diploma or pursuing a bachelor's degree is preferred.

Qualifications

• High School diploma or pursuing a bachelor's degree.
• Strong organizational and scheduling abilities.
• Excellent attention to detail and administrative accuracy.

Responsibilities

• Assist with tracking, documentation, and processing damage reports.
• Coordinate ETS pre-arranged customer request jobs and monitor workflow.
• Maintain ETS AED inspection tracking and compliance records.
• Support ETS safety meetings with notetaking and minutes distribution.
• Handle administrative follow-up requests, data entry, reporting, and records management.
• Perform additional duties to support Electric Regional Operations efficiency.

Skills

Org & Scheduling

Detail & Accuracy

Communication & Collaboration

Education

High School Diploma

Bachelor's degree in progress

Job description

Job Responsibilities

• Assists with tracking, documentation, and processing of customer and third-party damage reports, ensuring accurate records and timely follow-up.
• Supports the assignment and coordination of ETS pre-arranged customer request jobs and monitors workflow status to help meet service commitments.
• Maintains tracking of ETS AED inspections and related compliance requirements, ensuring records are current and follow-up actions are completed.
• Provides administrative support for ETS safety meetings, including notetaking, distribution of meeting minutes, and tracking of action items.
• Assists with a variety of administrative follow-up requests, data entry, reporting, communications, and records management activities that support departmental objectives.
• Performs additional administrative and operational duties as assigned to support the overall effectiveness and efficiency of the Electric Regional Operations organization.

Skills

• Organization & Scheduling Management – Ability to effectively coordinate and manage complex work schedules, track multiple assignments simultaneously, and maintain accurate records while ensuring operational priorities are met.
• Attention to Detail & Administrative Accuracy – Strong focus on data accuracy, documentation, and follow-through when processing damage reports, tracking inspections, assigning work requests, and maintaining compliance-related records.
• Communication & Collaboration – Excellent verbal and written communication skills to work effectively with supervisors, field personnel, engineers, customers, and cross‑functional teams, while supporting meetings, documenting action items, and facilitating timely follow‑up on requests.

Education/Experience

• High-School and bachelor’s degree required- also okay with someone actively pursuing a bachelor’s degree