Administrative Assistant IV

SupportFinity™; Portland (OR); Hybrid; USD 102,000 - 142,000; Full time

Benefits offered by this job

Health care coverage

Flexible Spending Wallets

Competitive vacation and holiday schedule

Employee stock purchase plan

Job summary

SupportFinity™ is seeking a proactive Administrative Assistant II to support the COO team, including the Chief Accounting Officer and Vice Presidents. This role requires expertise in calendar management, travel coordination, and event planning.

The ideal candidate will have over 3 years of experience, strong organizational skills, and the ability to thrive in a fast-paced environment. Benefits include comprehensive healthcare coverage and employee stock purchase plans.

Qualifications

• At least 3 years of relevant administrative experience.
• Experience in a fast-paced, dynamic work environment.
• Ability to work independently and across teams.

Responsibilities

• Support the Chief Accounting Officer and VP's with administrative needs.
• Manage complex calendars and schedule meetings across time zones.
• Prepare for meetings, create agendas, and track action items.

Skills

Calendar management

Organizational skills

Communication

Google Suite

Microsoft Office

Conflict resolution

Tools

Navan

Zoom

Job description

Affirm is reinventing credit to make it more honest and friendly, giving consumers the flexibility to buy now and pay later without any hidden fees or compounding interest.

The COO team at Affim partners across the business to drive operational excellence and financial integrity. This team supports core accounting and operational leadership, ensuring strong financial stewardship, scalable processes, and effective cross‑functional coordination. By enabling efficient executive operations and alignment, the team helps power Affim’s continued growth in a fast‑paced, high‑impact environment.

We are seeking a resourceful, proactive, and highly organized Administrative Assistant II to support our Chief Accounting Officer and two Vice Presidents within the COO organization. In this role, you will be a strategic partner, ensuring our leaders are operating efficiently and effectively each day.

From complex calendar management and travel coordination to team meetings and event planning, you will play a critical role in optimizing time, streamlining operations, and supporting a high‑performing leadership team.

What You'll Do

• Support the Chief Accounting Officer and two Vice Presidents with their respective administrative needs
• Calendar management, including scheduling meetings and deconflicting existing meetings, often across multiple time zones
• Meeting preparation (such as calendar event creation, drafting agendas, creating slide decks, and communicating with meeting attendees in advance of the meeting)
• Managing executive schedules to ensure sufficient time for task completion
• Attend meetings when requested to manage Zoom, track action items, and follow up with meeting attendees on action items
• Event planning and coordination, including for working onsite/offsite meetings and team building events
• Additional administrative functions such as submitting expense reports and travel coordination (both via Navan), preparation of documents and presentations (using Google Suite), basic team travel and expense budget reconciliation, and ad‑hoc special projects
• Partner with the Leadership Support Team to coordinate across the wider Affim team
• Travel occasionally as needed to support onsite priorities

What We Look For

• 3+ years of relevant administrative experience
• Ability to work independently as well as across various teams
• Experience at a rapidly growing company, with the ability to navigate and thrive in a fast‑paced dynamic environment
• Working knowledge of Google Suite, Microsoft Office, Navan, Zoom
• Strong work ethic, professionalism, confidentiality, and good judgment
• Ability to deal with conflict as well as give and receive feedback diplomatically
• Highly organized and resourceful, able to juggle and multitask, with acute attention to detail and follow through

Pay Grade - I

Equity Grade - 2

Employees new to Affim typically come in at the start of the pay range. Affim focuses on providing a simple and transparent pay structure which is based on a variety of factors, including location, experience and job‑related skills.

Base pay is part of a total compensation package that may include equity rewards, monthly stipends for health, wellness and tech spending, and benefits (including 100% subsidized medical coverage, dental and vision for you and your dependents).

USA base pay range (CA, WA, NY, NJ, CT) per year: $115,000 - $155,000

USA base pay range (all other U.S. states) per year: $102,000 - $142,000

Please note that visa sponsorship is not available for this position.

Affim is proud to be a remote‑first company! The majority of our roles are remote and you can work almost anywhere within the country of employment. Affimers in proximal roles have the flexibility to work remotely, but will occasionally be required to work out of their assigned Affim office. A limited number of roles remain office‑based due to the nature of their job responsibilities.

Benefits

We’re extremely proud to offer competitive benefits that are anchored to our core value of people come first. Some key highlights of our benefits package include:

• Health care coverage – Affim covers all premiums for all levels of coverage for you and your dependents
• Flexible Spending Wallets – generous stipends for spending on Technology, Food, various Lifestyle needs, and family forming expenses
• Time off – competitive vacation and holiday schedules allowing you to take time off to rest and recharge
• ESPP – An employee stock purchase plan enabling you to buy shares of Affim at a discount

We believe It’s On Us to provide an inclusive interview experience for all, including people with disabilities. We are happy to provide reasonable accommodations to candidates in need of individualized support during the hiring process.

By pursuing positions that can be performed in Los Angeles or San Francisco, Pursuant to the San Francisco Fair Chance Ordinance and Los Angeles Fair Chance Initiative for Hiring Ordinance, Affim will consider for employment qualified applicants with arrest and conviction records.