Administrative Assistant (Internal)

State of South Carolina; West Columbia (SC); On-site; USD 32,000 - 46,000; Full time

Job summary

Midlands Technical College in South Carolina is seeking an Administrative Assistant for the HR Management office. You will be the first point of contact for employees, students, applicants, and the public, delivering professional service and administrative support.

The role supports temporary/adjunct employment, onboarding, records management, and compliance across multiple systems, while handling confidential information with discretion.

Qualifications

• A high school diploma and related work experience.
• A bachelor’s degree may substitute for related work experience.
• Knowledge of Microsoft Office Suite and Ellucian Colleague.

Responsibilities

• Coordinate temporary and adjunct employment activities.
• Support onboarding, personnel documentation, and compliance.
• Maintain accurate employee records in multiple systems.
• Manage front desk, calls, and email inquiries.
• Process employment verification requests.

Skills

Customer service

Organizational skills

Attention to detail

Professionalism

Confidentiality

Communication

Education

High school diploma

Bachelor's degree substitution

Tools

Microsoft Office Suite

Ellucian Colleague

Job description

Internal Posting: Current Midlands Technical College Employees Only

Job Responsibilities

The Administrative Assistant serves as the first point of contact for the Human Resource Management office, providing exceptional customer service and administrative support to employees, students, applicants, and the general public. This position plays a vital role in supporting HR operations through the coordination and processing of temporary and adjunct employment activities, onboarding functions, personnel documentation, and employment compliance processes. The Administrative Assistant maintains accurate employee records and data across multiple systems, manages high-volume communications and front desk operations, and ensures timely processing and distribution of HR-related information and requests. This role requires strong organizational skills, attention to detail, professionalism, and the ability to handle sensitive and confidential information in a fast-paced environment.

Review and process temporary/adjunct employment agreements and complete temporary/adjunct on-boarding actions, to include criminal background checks, new hire documents for temporary employees and returning re-hires, verification of identification documents for Federal Form I-9 compliance with USCIS, and correspondence to new employees, hiring personnel, etc. Promptly terminate temporary employees in all appropriate systems when necessary. Review employment related information to ensure the integrity of human resources data and compile reports as needed.

Be responsible for front desk duties to include answering and assisting with all incoming phone calls to the HRM front desk, receiving, logging, processing, and routing/distributing employment related documents to appropriate HRM personnel. Provide service excellence to employees, students, and the general public (in-person, by telephone, and/or e-mail). Maintain HR Admin e-mail account to include responding to and/or forwarding requests to necessary parties in a timely manner. Maintain Dynamic Forms portal throughout the day.

Accurately key employee information and data into the Colleague software system and organize/scan employee records/files into correct folders within the Etrieve system. Log and distribute personnel action requests/documents. Upload new employee information into SC DSS New Hire portal. Log and complete all employment verification requests to include Public Student Loan Forgiveness.

This position will be located on the Midlands Technical College Airport Campus.

Minimum And Additional Requirements

A high school diploma and work experience that is directly related to the area of employment. A bachelor's degree may be substituted for the related work experience.

Preferred Qualifications

Work well with others, multi-task, and take initiative. Knowledge of Microsoft Office Suite and Ellucian Colleague. Customer service oriented and professional demeanor with strict adherence to confidentiality. Must be able to sit and work on a computer for extended periods of time. Ability to lift up to 10 lbs.

Benefits For State Employees

The state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies.

Insurance Benefits

Eligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses.

Retirement Benefits

State employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options.

Workplace Benefits

State employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more.

Note:

The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.

01

Midlands Technical College is unable to provide work visa sponsorship for employment opportunities. Are you currently authorized to work in the United States without the need for visa sponsorship?

• Yes
• No

02

Do you have a high school diploma and work experience directly related to the area of employment?

• Yes
• No

03

Do you have a bachelor’s degree?

• Yes
• No

04

Required documents: CV/resume. I understand that if I did not attach my resume to my application, my application is considered incomplete.

• Yes
• No

05

This is an internal posting for current Midlands Technical College employees only. I am a Midlands Technical College employee.

• Yes
• No

06

If selected for this position, will you be able to provide your official transcript(s) within 20 days of your hire date?

• Yes
• No

07

Please explain how your education, experience, and skills align with the responsibilities of this position.

08

Have you been employed at Midlands Technical College? If yes, when?

09

Please provide the names of any relatives that are employed by Midlands Technical College.

10

How did you hear about this position?

11

Supplemental Questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the state application to include all current and previous work history and education. A resume will not be accepted or reviewed to determine if an applicant has met the qualifications for the position. I have read and acknowledge the above statement.

• Yes
• No
• Required Question