Administrative Assistant I - Registration & Records - PT

Southeast Community College; Lincoln, Northern (NE, KY); Hybrid; USD 19,000 - 25,000; Part time

Benefits offered by this job

TIAA retirement plan

Supplemental benefits

Group vision plan

Job summary

Southeast Community College is seeking an Administrative Assistant I - Registration & Records - PT in Lincoln. The role supports the Registration and Records Office, handling data entry, file imaging, transcript processing, and customer service for students and staff.

The position requires strong organizational skills, confidentiality, and proficiency with MS Office and imaging software. Schedule reflects part-time hours with consistent weekday shifts and opportunities to contribute to a

Qualifications

• High School diploma or GED required.
• Two years admin assistant experience or 1 year office experience with related coursework.

Responsibilities

• Provide customer service for the Registration/Records Office.
• Manage student records and transcript requests.
• Data entry for course registrations and demographic updates.
• Image and organize student files and operate imaging system.
• Prepare and distribute printed materials such as schedules and transcripts.

Skills

Customer Service

Communication

Confidentiality

Attention to detail

Multitasking

Education

High School Diploma or GED

Associate’s Degree (Office Admin / related)

Tools

Microsoft Office

Document Imaging Software

Microsoft Outlook

Job description

Administrative Assistant I - Registration & Records - PT

SCC reserves the right to change, modify, or cancel posted positions as appropriate and/or necessary.

Please see Special Instructions for more details.

If accommodation or assistance is needed to complete this application, contact Human Resources at 402-323-3392.

Posting Details

Position Information

• Position Title: Administrative Assistant I - Registration & Records - PT
• Department: Enrollment/Registration & Records
• Location: Lincoln
• Job Category: Support Staff
• Job Type: Part-Time
• Regular Posting Number: 02160
• Position End Date:

Position Summary Information

• General Description of Position: Under the general direction and supervision of the Administrative Director, Registration & Records, and the Associate Director, the Administrative Assistant I provides administrative support to the Registration and Records Office. This includes operating a computer, copy machine, fax machine, telephone, document imaging system, and other equipment as necessary. This part-time regular position serves as a member of the registration team, prepares reports, maintains student records (both paper and imaged), processes and distributes transcripts, and assists students.

Essential Functions

• Provide Customer Service for the Registration/Records Office
• Communicate daily, both orally and in writing, with students, campus personnel, instructional staff, and other organization personnel.
• Communicate with supervisor in a timely, factual, clear, concise, and meaningful manner.
• Answer questions from prospective, current, and former students and the general public as related to records and registration.
• Maintain the confidentiality, integrity, and security of student education records in accordance with FERPA and College policies and procedures.
• Direct other inquiries to the appropriate office.
• Image Student Files
• Scan documents into student files in the imaging system.
• Organize student files and prepare them for imaging.
• Use scanning equipment to image and index documents.
• Verify the integrity of the information.
• Retrieve documents from the imaging system for students and staff.
• Data Entry
• Register students for courses and process drop/add forms.
• Maintain student demographics by correcting and/or updating address changes, name changes, program changes, entry dates, and all other information related to student records.
• Prepare and Maintain Academic Transcripts
• Process transcript requests for current and former students. This includes locating student records and the reproduction of student transcripts via the student information system, photocopy, or digital records.
• Maintain the integrity of student academic records by verifying, updating, and correcting all information as directed.
• Operate Office Machines
• Operate personal computer, including printer, telephone equipment with voicemail and automatic call distribution system, copier, fax machine, document imaging system, and other equipment as assigned.
• Software usage includes Microsoft Office, document imaging and retrieval software, and Microsoft Outlook.
• Prepare, copy, and distribute printed materials.
• Examples of printed materials are student schedules, transcripts, reports, minutes, and other items related to Registration and Records.
• Work independently
• Work independently with little or no supervision at times.
• Solve problems and provide direction.
• Promote a Culture of Belonging
• Support and promote an environment of belonging where all students, faculty members, and college employees feel welcomed, valued, and empowered to contribute. Foster a community where each individual and their varied perspectives enrich the educational experience and create a safe and respectful environment. Support the College’s policies and programming related to access, fair employment, and equal opportunities for all.

Marginal Functions

• Maintain a supply of forms for the Registration/Records Office.
• Participate in selected staff and professional development activities.
• May be required to perform associated duties, functions, or assignments in other divisions/programs/areas as required.
• Perform other College functions and duties as assigned.
• Must be able to work varied days, hours, shifts, locations, and campuses as required. Southeast Community College schedules work schedules (hours/days/work location) based on the needs of the College. Work hours, shifts, days, and work locations may vary depending on the needs of Southeast Community College and are subject to modification. Emergency or scheduled special activities may require hours outside of the regular workweek.

Required Knowledge, Skills and Abilities

• Ability to work at a desk for extended periods of time, continuously for 2-4 hours, and up to 8 hours.
• Ability to accurately meet multiple demands and deadlines.
• Ability to work and communicate with a diverse group of students, staff, and the public.
• Skill and ability in business communication and etiquette.
• Knowledge of and experience in operating a personal computer, database, and spreadsheet software functions.
• Ability to work as a productive member of a division team using the established practices, procedures, and policies of the college and directives of the supervisor.
• Ability to maintain confidentiality and exercise discretion when working with sensitive student and institutional information.
• Knowledge of and experience in basic math and English.
• Maintain professional and appropriate working relationships with colleagues, students, and visitors.
• Ability to type, use a telephone and voicemail, transport supply items and mail, occasionally lift and carry up to fifty (50) pounds for short distances, and possess mobility within the division and campus.
• Ability to communicate effectively in writing, in person, and on the phone.
• Ability to use basic computer skills.
• The individual must possess the above skills and abilities or be able to explain and demonstrate that the individual can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities.

Minimum Qualifications

• High School graduate or GED.
• Minimum of two (2) years’ administrative assistant experience or one (1) year of office experience plus one (1) year of related coursework.

Desired Qualifications

• Associate’s Degree in Office Professional, Business Administration, Computer Information Technology, or related field

Salary $17.94 per hour

Benefits

• Part-time regular employees are eligible to participate in the TIAA retirement plan through a Roth, SRA , or 457(B) account, with no match provided by the College.
• Additionally, part-time regular employees may enroll in supplemental benefits and the group vision plan through employee-paid premiums.

Schedule Normal hours of work for this part-time regular position will be 11:30 a.m. to 6:00 p.m. Monday through Thursday, and 11:30 a.m. to 5:00 p.m. Friday, requiring no more than a 29-hour workweek, based on a 260-day calendar. Scheduled special activities, emergencies, or temporary schedule changes may require hours outside of the regular workday or workweek.

Please be advised that Southeast Community College will require a Criminal History Background Check prior to final offer.

Open Date 06/11/2026 Close Date Open Until Filled Yes Special Instructions to Applicants If accommodation or assistance is needed to complete this application, contact Human Resources at 402-323-3392.

Posting Specific Questions

• * Are you authorized to work in the United States on an unrestricted basis?
  • Yes
  • No
• * Will you now or in the future require sponsorship for employment visa status, e.g., H-1B?
  • Yes
  • No
• * Employment Offers are conditional upon successfully completing all Criminal Background Checks, reference verification, current/previous employment verification, and transcript verification (where appropriate). Do you agree to these conditions?
  • Yes
  • No
• * Are you a current or former SCC employee or student?
  • Yes
  • No
• * Where did you see this posting?Which newspaper, website, College site or from a friend?

  (Open Ended Question)

Applicant Documents

Required Documents

• Cover Letter/Letter of Application
• Resume
• Unofficial Transcripts

Optional Documents

• Recommendation Letter
• Other Document
• Other Document 2

Contact Us

Human Resources

8800 O Street
Lincoln NE 68520
Phone: [phone]
If you need assistance using this site, please contact:
402-323-5543
[e-mail]
Normal Business Hours are Monday-Friday from 7:30 a.m. to 4:00 p.m. CST-Please note that if you contact us after hours or during a period of closure, your email/call will be returned during the next open business day.