Administrative Assistant

Koniag Government Services; Center (TX); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Health insurance

401(k) with company matching

Flexible spending accounts

Paid holidays

3 weeks paid time off

Job summary

Koniag Tech and Infrastructure Solutions LLC, a Koniag Government Services company, seeks an entry-level Administrative Assistant with a TS/SCI clearance to support at Stennis Space Center, MS. This on-site role places you at the front desk as the first contact for staff, visitors, and communications, maintaining a professional environment.

The position emphasizes strong MS Office proficiency, excellent written and spoken communication, discretion handling sensitive information, and the ability

Qualifications

• Proficiency in basic office functions and records management principles.
• Experience supporting staff at a major corporation, government agency, or military command.
• Excellent interpersonal skills with the ability to interact professionally at all levels.
• Strong oral and written communication, composing clear correspondence.
• Demonstrated discretion and sound judgment handling sensitive information.
• Strong organizational skills with ability to prioritize and work independently.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams).
• Must be eligible to qualify for a CAC and IT system access.
• Must comply with DoD, DoN, NAMRU‑D cybersecurity and OPSEC policies.

Responsibilities

• Serve as the primary front desk contact for staff and visitors.
• Answer and direct incoming calls, relay messages, and respond to inquiries.
• Receive, sort, and route mail, packages, and deliveries.
• Schedule and manage conference room reservations and meetings.
• Record and transcribe accurate meeting minutes and distribute to stakeholders.
• Draft, format, proof, and review official correspondence per Navy Manual.
• Maintain organized filing systems and support records management.
• Support staff with general administrative tasks and special projects.
• Ensure front desk and common areas remain professional and organized.
• Perform other duties as assigned.

Skills

Interpersonal skills

Written communication

Discretion

Organization

MS Office

Windows proficiency

Independent work

Education

High school diploma or GED

Associate degree preferred

Business Admin coursework

Tools

CAC eligibility

Security clearance TS/SCI

Job description

Koniag Tech and Infrastructure Solutions LLC, a Koniag Government Services company, is seeking an Administrative Assistant with a TS/SCI security clearance to support KITS and our customer at Stennis Space Center, MS. This entry‑level, fully on‑site position will be seated at the front desk of the main office building, serving as the first point of contact for staff, visitors, and incoming communications.

We offer competitive compensation and an extraordinary benefits package including health, dental and vision insurance, 401(k) with company matching, flexible spending accounts, paid holidays, and three weeks paid time off.

Key Responsibilities

• Serve as the primary point of contact at the front desk, greeting and escorting visitors in accordance with facility access and security protocols.
• Answer and direct incoming telephone calls, relay accurate messages, and respond to routine inquiries in a professional manner.
• Receive, sort, and route incoming mail, packages, and deliveries to appropriate personnel.
• Schedule and manage conference room reservations, coordinating logistics and preparation for meetings, including setup, materials, and any required technology support.
• Record and transcribe accurate meeting minutes for designated meetings as required, ensuring timely distribution to stakeholders.
• Draft, format, proof, and review official correspondence in strict accordance with the Navy Correspondence Manual and applicable directives.
• Maintain organized filing systems and support records management activities in compliance with applicable policies.
• Support staff with general administrative tasks and special projects as assigned.
• Ensure front desk and common areas reflect a professional and organized environment at all times.
• Perform other duties as assigned.

Required Qualifications

• Proficiency in basic office functions and records management principles and practices.
• Prior experience supporting staff at a major corporation, government agency, or military command.
• Excellent interpersonal skills with the ability to interact professionally with personnel at all levels, as well as external visitors and stakeholders.
• Strong oral and written communication skills, including the ability to compose clear, professional correspondence and documentation.
• Demonstrated discretion, sound judgment, and the ability to handle sensitive information appropriately.
• Strong organizational skills with the ability to prioritize tasks, manage time effectively, and work independently with minimal supervision.
• Fluency with Microsoft Windows and the full Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams).
• Must be eligible to qualify for a Common Access Card issuance and associated IT system access.
• Must comply with all DoD, DoN, NAMRU‑D, cybersecurity, and OPSEC requirements and policies.

Clearance Requirements

• TS/SCI security clearance is required; candidates will not be considered without an active TS/SCI.

Education

• High school diploma or GED required.
• Associate's degree or coursework in Business Administration, Office Management, or a related field preferred.
• Equivalent combination of education and directly relevant administrative experience will be considered.

Desired Attributes

• Familiarity with Navy or DoD administrative procedures, correspondence standards, and records management practices.
• Professional demeanor with a customer‑service‑oriented approach to front desk operations.
• Ability to remain composed and effective in a fast‑paced, mission‑focused environment.
• Strong attention to detail in all written and administrative work.
• Collaborative team player who also demonstrates the ability to take initiative and work independently.

Equal Employment Opportunity Policy

The company is an equal opportunity employer. The company shall not discriminate against any employee or applicant because of race, color, religion, creed, ethnicity, sex, sexual orientation, gender or gender identity (except where gender is a bona fide occupational qualification), national origin or ancestry, age, disability, citizenship, military/veteran status, marital status, genetic information or any other characteristic protected by applicable federal, state, or local law. We are committed to equal employment opportunity in all decisions related to employment, promotion, wages, benefits, and all other privileges, terms, and conditions of employment.

If you require an accommodation to navigate or apply for a position on our website, please get in touch with Heaven Wood via e‑mail at [e-mail] or by calling 703‑488‑9377 to request accommodations.

Koniag Government Services (KGS) is an Alaska Native Owned corporation supporting the values and traditions of our native communities through an agile employee and corporate culture that delivers Enterprise Solutions, Professional Services and Operational Management to Federal Government Agencies. As a wholly owned subsidiary of Koniag, we apply our proven commercial solutions to a deep knowledge of Defense and Civilian missions to provide forward‑leaning technical, professional, and operational solutions. KGS enables successful mission outcomes for our customers through solution‑oriented business partnerships and a commitment to exceptional service delivery. We ensure long‑term success with a continuous improvement approach while balancing the collective interests of our customers, employees, and native communities. For more information, please visit www.koniag-gs.com.

Equal Opportunity Employer / Veterans / Disabled. Shareholder Preference in accordance with Public Law 88‑352.