Executive Assistant

Koniag Government Services; Dover (NJ); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401K with company match

Flexible spending accounts

Paid holidays

Paid time off

Job summary

Koniag Emerging Technologies, LLC, a Koniag Government Services company, seeks an Executive Assistant with a Secret clearance to support PM CAS and government customer at Picatinny Arsenal, NJ. On-site support is required 100% each week.

The role involves preparing briefing materials, managing schedules, and coordinating meetings and travel. Candidate must be able to obtain and maintain a Secret clearance and will receive a comprehensive benefits package, including health, dental and vision

Qualifications

• Must have ability to obtain and maintain Secret clearance.
• Experience providing executive-level support.
• Strong meeting coordination and travel planning.

Responsibilities

• Provide broad range of executive support to PM CAS Executive Staff.
• Support office management responsibilities including personnel records.
• Prepare briefing charts, presentations and minutes for meetings.
• Perform executive administrative tasks and managerial duties for Executive Staff.
• Schedule and coordinate meetings and conferences, both on-site and off-site.
• Arrange travel, DTS vouchers, lodging, and transportation; process travel orders.

Skills

Executive support

Meeting coordination

Travel arrangements

Office management

Documentation

Tools

DTS

Job description

Executive Assistant – Secret Security Clearance

Koniag Emerging Technologies, LLC, a Koniag Government Services company, is seeking an Executive Assistant with a secret security clearance to support KET and our government customer at Picatinny Arsenal, NJ. This is for a future new business opportunity.

We offer competitive compensation and an extraordinary benefits package including health, dental and vision insurance, 401K with company matching, flexible spending accounts, paid holidays, three weeks paid time off, and more.

Essential Functions, Responsibilities & Duties

• The Contractor shall provide a broad range of executive support to the Executive Staff of PM CAS.
• The Contractor shall provide executive support to Executive Staff with office management responsibilities, to include care of personnel records.
• The Contractor shall execute projects requiring research and preparation of briefing charts and other presentation materials.
• The Contractor shall be responsible for the performance of all executive administrative support functions and associated managerial tasks for the Executive Staff.
• The Contractor shall attend regular Executive Staff meetings, as required, and take meeting minutes as directed.
• The Contractor shall coordinate various meetings and appointments on several sensitive issues for Executive Staff review / approval.
• The Contractor shall analyze the need for, and coordinate resources, personnel, services, supplies, equipment, facilities maintenance, etc. needed for effective operation of the Executive Staff suites.
• The Contractor shall relay Executive Staff direction of tasking PM CAS staff with necessary action and follow-through to ensure timely delivery of necessary support.The Contractor shall analyze the need for procedures, suggest the approach, implement the process, and inform the Executive Staff.
• The Contractor shall support staff actions, determine status, prioritize events, and provide comprehensive status briefs to the PM and DPM, and Executive Staff, as necessary.
• The Contractor shall develop plans and information supporting Executive Staff participation and involvement in conferences, formal and informal appearances, and presentations.
• The Contractor shall contact proponents parties, including representatives of host governments and organizations, to identify salient and latent issues bearing on discussions, and research background to ensure the Executive Staff has full awareness.
• The Contractor shall schedule appointments, coordinate meetings and conferences (on-site and off-site).
• The Contractor shall make travel arrangements, rental car, hotel and flight reservations and complete travel orders / vouchers in the system of record, currently Defense Travel System (DTS).
• The Contractor shall coordinate and facilitate video-teleconferences as required.
• The Contractor shall develop read-ahead schedules, confirm receipt of read-ahead documents, provide pre-brief to PM and DPM, and answer specific questions pertaining to events and activities.
• The Contractor shall handle telephone calls, messages, short-fused taskers, and office itineraries, to include requests for aircraft, arrangements for ground transportation, accommodations, office calls, briefings, and socials.
• The Contractor shall review outgoing correspondence prepared by others for consistency with policy, regulations, as well as content, grammar, punctuation, and format.
• The Contractor shall review, update and / or advise staff on various meSpace staffing packages for compliance with AR 25-50.
• The Contractor shall draft correspondence on a variety of topics.
• The Contractor may be required to handle classified materials and / or matters of confidentiality and sensitivity.
• Contractor shall compile a weekly Executive Summary (EXSUM) for submission to PM CAS leadership
• Support personnel may not work remotely; support shall be provided on-site 100% each week.

Clearance Requirement

• Ability to obtain and maintain a Secret clearance.

Equal Employment Opportunity Policy

The company is an equal opportunity employer. The company shall not discriminate against any employee or applicant because of race, color, religion, creed, ethnicity, sex, sexual orientation, gender or gender identity (except where gender is a bona fide occupational qualification), national origin or ancestry, age, disability, citizenship, military/veteran status, marital status, genetic information or any other characteristic protected by applicable federal, state, or local law. We are committed to equal employment opportunity in all decisions related to employment, promotion, wages, benefits, and all other privileges, terms, and conditions of employment.

The company is dedicated to seeking all qualified applicants. If you require an accommodation to navigate or apply for a position on our website, please get in touch with Heaven Wood via e‑mail at [e-mail] or by calling 703‑488‑9377 to request accommodations.

Koniag Government Services (KGS) is an Alaska Native Owned corporation supporting the values and traditions of our native communities through an agile employee and corporate culture that delivers Enterprise Solutions, Professional Services and Operational Management to Federal Government Agencies. As a wholly owned subsidiary of Koniag, we apply our proven commercial solutions to a deep knowledge of Defense and Civilian missions to provide forward leaning technical, professional, and operational solutions. KGS enables successful mission outcomes for our customers through solution‑oriented business partnerships and a commitment to exceptional service delivery. We ensure long‑term success with a continuous improvement approach while balancing the collective interests of our customers, employees, and native communities. For more information, please visit www.koniag-gs.com.

Equal Opportunity Employer/Veterans/Disabled. Shareholder Preference in accordance with Public Law 88-352