Administrative Assistant Intermediate

University Of Michigan; Ann Arbor (MI); On-site; USD 36,000 - 52,000; Full time

Job summary

The University of Michigan North Campus Children's Center is seeking an Administrative Assistant to support center administrators and the community. This onsite role focuses on front desk duties, documentation, and coordinating supplies and tasks to ensure smooth daily operations.

Ideal candidates will have a high school diploma (or equivalent) and at least two years of admin experience, with strong interpersonal and software skills for email/phone inquiries and standard office tools.

Qualifications

• High school or an equivalent combination of education and experience.
• 2 years experience in an administrative support or similar position.
• Demonstrated interpersonal communication skills including experience handling and resolving email and phone inquiries.
• Demonstrated moderate competency with Microsoft Office applications and Google Suite.

Responsibilities

• Provide front desk coverage by greeting and assisting parents, visitors, and staff, responding to inquiries and ensuring a welcoming atmosphere.
• Collect and organize essential information/paperwork from families, employees and practicum students/observers
• Undertake administrative tasks in support of the Children's Centers; including document creation, updating and organizing
• Order and reconcile supply purchases
• Submit and track building maintenance work orders
• Collaborate with colleagues to ensure overall success of center operations

Skills

Interpersonal communication

Microsoft Office

Google Suite

Education

High school diploma or equivalent

Tools

Microsoft Office

Google Suite

Job description

Job Summary

The Children's Centers has an exciting opportunity available for an Administrative Assistant at the North Campus Children's Center. In this role, you will support the North Campus Children's Center administrators and community. Reporting to the Administrative Services Manager, you will help maintain an inclusive and welcoming environment for center staff, families, and U-M students.

Responsibilities*

• Provide front desk coverage by greeting and assisting parents, visitors, and staff, responding to inquiries and ensuring a welcoming atmosphere.


• Collect and organize essential information/paperwork from families, employees and practicum students/observers


• Undertake administrative tasks in support of the Children's Centers; including document creation, updating and organizing


• Order and reconcile supply purchases


• Submit and track building maintenance work orders


• Collaborate with colleagues to ensure overall success of center operations


• High school or an equivalent combination of education and experience


• 2 years experience in an administrative support or similar position


• Demonstrated interpersonal communication skills including experience handling and resolving email and phone inquiries


• Demonstrated moderate competency with Microsoft Office applications and Google Suite

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes .

This role is based primarily onsite at the North Campus Children's Center. For more information about our individual locations, please see our website .

Work Schedule

Monday through Friday during hours of center operations. Specific schedule to be determined by manager and you, there may be an opportunity for non-standard scheduling.

Additional Information

Benefits at the University of Michigan:

In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family and plan for a secure future. Benefits for staff working in the Children's Centers include:

• Generous time off , including family leave


• A retirement plan that provides two-for-one matching contributions with immediate vesting


• Many choices for comprehensive health insurance


• Life insurance


• Long-term disability coverage


• Flexible spending accounts for


• Healthcare and dependent care expenses


• Tuition assistance for furthering formal education is available pending funding


• Children's Centers child care tuition assistance

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process maybegin as early as the eighth day after posting.Thisopening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO Statement

The University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.