Administrative Assistant - Institutional Client Group (ICG)

U.S. Bank; Minneapolis (MN); On-site; USD 69,285,000 - 92,295,000; Full time

Benefits offered by this job

Healthcare (medical, dental, vision)

401(k) plan

Paid vacation

Job summary

U.S. Bank is seeking an Administrative Assistant to provide comprehensive administrative support to an ICG Group Head in Minneapolis. The role requires exceptional organizational skills and the ability to manage multiple priorities in a fast-paced environment.

You will handle calendar management, travel coordination, and the preparation of professional correspondence. Responsibilities include supporting strategic initiatives, coordinating meetings and events, and producing documents and data

Qualifications

• High school diploma or equivalent.
• Typically 5+ years of administrative and support staff activities.
• Strong organizational and attention to detail.
• Ability to manage multiple tasks and deadlines in a fast-paced environment.
• Experience with calendar, travel, and expense management.

Responsibilities

• Manage an ICG Group Head’s calendar, travel, and expenses.
• Support projects tied to strategic initiatives.
• Coordinate meetings, conferences, presentations, events and travel arrangements.
• Compose professional correspondence and documentation as needed.
• Interface confidently with C-suite clients and executive leadership.
• Leverage productivity tools to create and manage documents, presentations, and data reports.
• Utilize software for word processing and spreadsheet analysis to support business needs.

Skills

Calendar management

Travel coordination

Expense management

Executive presence

Communication skills

Education

High school diploma or equivalent

Associate or bachelor’s degree in related field

Tools

Microsoft Office

Job description

At U.S. Bank, we’re on a journey to do our best. Helping the customers and businesses we serve to make better and smarter financial decisions and enabling the communities we support to grow and succeed. We believe it takes all of us to bring our shared ambition to life, and each person is unique in their potential. A career with U.S. Bank gives you a wide, ever-growing range of opportunities to discover what makes you thrive at every stage of your career. Try new things, learn new skills and discover what you excel at—all from Day One.

The Administrative Assistant provides comprehensive administrative and operational support to an ICG Group Head. This role requires exceptional organizational skills, attention to detail, and the ability to manage complex priorities in a fast-paced environment.

Key Responsibilities

• Manage an ICG Group Head’s calendar, including scheduling, travel coordination, and expense management.
• Support projects tied to strategic initiatives.
• Coordinate meetings, conferences, presentations, events and travel arrangements.
• Compose professional correspondence and documentation as needed.
• Interface confidently with C-suite clients and executive leadership, demonstrating strong executive presence.
• Leverage advanced productivity and collaboration tools to create and manage documents, presentations, and data reports.
• Utilize software applications for word processing, spreadsheet analysis, and visual content to support business needs efficiently.

Basic Qualifications

• High school diploma or equivalent
• Typically, five or more years of experience in administrative and support staff activities

Preferred Skills / Experience

• Executive-level calendar, travel, and expense management experience
• Strong executive presence
• Exceptional organizational and critical thinking skills, with the flexibility to adapt to evolving priorities and changing demands.
• An associate or bachelor’s degree in a related field
• Well-developed reading, writing, and mathematical skills
• Ability to manage multiple tasks/projects and deadlines simultaneously
• Demonstrated administrative and clerical skills
• Ability to identify and resolve exceptions and interpret data effectively
• Excellent grammatical, verbal, and written communication skills
• Proficient computer navigation skills using a variety of software packages including Microsoft Office applications

Location Expectations

This role requires working from a U.S. Bank location three (3) or more days per week. If there’s anything we can do to accommodate a disability during any portion of the application or hiring process, please refer to our disability accommodations for applicants.

Benefits

• Healthcare (medical, dental, vision)
• Basic term and optional term life insurance
• Short-term and long-term disability
• Pregnancy disability and parental leave
• 401(k) and employer-funded retirement plan
• Paid vacation (from two to five weeks depending on salary grade and tenure)
• Up to 11 paid holiday opportunities
• Adoption assistance
• Sick and Safe Leave accruals of one hour for every 30 worked, up to 80 hours per calendar year unless otherwise provided by law
• Review our full benefits available by employment status here.

U.S. Bank is an equal opportunity employer. We consider all qualified applicants without regard to race, religion, color, sex, national origin, age, sexual orientation, gender identity, disability or veteran status, and other factors protected under applicable law.

U.S. Bank participates in the U.S. Department of Homeland Security E-Verify program in all facilities located in the United States and certain U.S. territories. The E-Verify program is an Internet-based employment eligibility verification system operated by the U.S. Citizenship and Immigration Services. Learn more about the E-Verify program.

Pay Range: $24.18 - $32.21 U.S. Bank will consider qualified applicants with arrest or conviction records for employment. U.S. Bank conducts background checks consistent with applicable local laws, including the Los Angeles County Fair Chance Ordinance and the California Fair Chance Act as well as the San Francisco Fair Chance Ordinance. U.S. Bank is subject to, and conducts background checks consistent with the requirements of Section 19 of the Federal Deposit Insurance Act (FDIA). In addition, certain positions may also be subject to the requirements of FINRA, NMLS registration, Reg Z, Reg G, OFAC, the NFA, the FCPA, the Bank Secrecy Act, the SAFE Act, and/or federal guidelines applicable to an agreement, such as those related to ethics, safety, or operational procedures. Applicants must be able to comply with U.S. Bank policies and procedures including the Code of Ethics and Business Conduct and related workplace conduct and safety policies.

Posting may be closed earlier due to high volume of applicants.

At U.S. Bank, we’re on a journey to do our best. Helping the customers and businesses we serve to make better and smarter financial decisions and enabling the communities we support to grow and succeed. We believe it takes all of us to bring our shared ambition to life, and each person is unique in their potential. A career with U.S. Bank gives you a wide, ever-growing range of opportunities to discover what makes you thrive at every stage of your career. Try new things, learn new skills and discover what you excel at—all from Day One.