Administrative Assistant - HR Advisory Services

U.S. Bank; St. Louis (MO); On-site; USD 64,472,000 - 85,962,000; Full time

Benefits offered by this job

Healthcare benefits

401(k) plan

Paid vacation

Paid holidays

Parental leave

Disability insurance

Job summary

U.S. Bank is seeking an Administrative Assistant to support our EVP of Human Resources Advisory Services. You will manage calendars, coordinate meetings, prepare presentations, and oversee expense reporting while partnering with cross-functional teams.

Ideal candidates bring 5+ years of administrative experience, strong communication skills, and the ability to handle confidential information with discretion in a fast-paced corporate environment.

Qualifications

• High school diploma or equivalent; bachelor’s degree preferred.
• 5+ years in administrative/support roles; finance background preferred.
• Strong calendar, scheduling, and document preparation skills.
• Excellent verbal/written communication and collaboration abilities.
• Discretion handling confidential information with diplomacy.

Responsibilities

• Manage complex calendars and scheduling for the EVP.
• Oversee expense reports and travel arrangements.
• Coordinate meetings and prepare presentations; interact with cross-functional teams.
• Contribute to high-visibility projects, including data-related work.
• Engage in program management and administrative team coordination.

Skills

Calendar management

Expense reporting

Travel coordination

Presentations

Program management

Proactive problem solving

Time management

Adaptability

Confidentiality

Customer service

Interpersonal skills

Microsoft Teams

PowerPoint

Excel

Education

High school diploma or equivalent

Bachelor’s degree preferred

Tools

Microsoft Teams

PowerPoint

Excel

Job description

• Overseeing expense reports

At U.S. Bank, we're on a journey to do our best. Helping the customers and businesses we serve to make better and smarter financial decisions and enabling the communities we support to grow and succeed. We believe it takes all of us to bring our shared ambition to life, and each person is unique in their potential. A career with U.S. Bank gives you a wide, ever-growing range of opportunities to discover what makes you thrive at every stage of your career. Try new things, learn new skills and discover what you excel at—all from Day One.

Job Description

We have an exciting opportunity for a highly motivated and professional Administrative Assistant to join U.S. Bank supporting our EVP of Human Resources Advisory Services. This team manages and oversees employee relations, labor relations, investigations, and accessibility and accommodations.

The position requires a person who goes beyond traditional support. This role is ideal for someone who's eager to contribute to high-impact, strategic work while mastering the essentials like calendar management, expense reporting, and travel coordination. You'll be the right hand to a dynamic executive- helping to keep them on track, anticipating needs, and proactively managing what's ahead. If you thrive in a fast-paced environment and find fulfillment in making things run smoothly, you will excel in this role.

Being an Administrative Assistant at U.S. Bank will provide you with a rewarding career opportunity to be part of a large financial institution and the ability to work closely across business lines within the organization.

KEY RESPONSIBILITES

• Managing complex calendars and scheduling
• Overseeing expense reports
• Coordinating meetings, preparing presentations Interacting with cross-functional teams/business lines
• Working on highly visible projects (some may be highly technical in nature, including working with data)
• Program management

PREFERRED SKILLS/QUALIFICATIONS

• High school diploma or equivalent, Bachelor’s degree is preferred.
• 5+ years of experience in administrative and support staff activities; experience in Finance is preferred.
• Organization & Planning: Demonstrate exceptional organization to juggle multiple calendars, deadlines, priorities. Must be self-motivated to anticipate potential issues, accurately assess and resolve problems before they elevate.
• Communication Skills: Strong verbal and written communication skills are essential for interacting with team members, preparing presentations, and coordinating meetings. This includes the ability to convey information clearly and professionally.
• Proactive Problem-Solving: The ability to identify issues, think critically, and find effective solutions is crucial, especially when managing complex tasks or dealing with unexpected challenges.
• Interpersonal Skills: Building and maintaining positive relationships with colleagues and cross-functional teams is important.
• Administrative Assistant Team Coordination: Work with administrative assistants across corporate functions risk to manage key team issues.
• Time Management: Ability to manage multiple priorities, tasks, and deadlines.
• Adaptability: The ability to adapt to changing priorities and work environments is valuable, especially in a dynamic environment that involves working on various projects.
• Confidentiality: Handling sensitive information with discretion and diplomacy is critical.
• Customer Service Orientation: A focus on providing excellent service to internal and external stakeholders.
• Technical Proficiency: Strong proficiency in Microsoft products (Teams, PowerPoint, Excel), AI, and other business tools. Effectively use technology platforms to solve problems, communicate, manage projects and adapt to new technologies.

If there's anything we can do to accommodate a disability during any portion of the application or hiring process, please refer to our disability accommodations for applicants.

Benefits

• Healthcare (medical, dental, vision)
• Basic term and optional term life insurance
• Short-term and long-term disability
• Pregnancy disability and parental leave
• 401(k) and employer-funded retirement plan
• Paid vacation (from two to five weeks depending on salary grade and tenure)
• Up to 11 paid holiday opportunities
• Adoption assistance
• Sick and Safe Leave accruals of one hour for every 30 worked, up to 80 hours per calendar year unless otherwise provided by law

Review our full benefits available by employment status here.

U.S. Bank is an equal opportunity employer. We consider all qualified applicants without regard to race, religion, color, sex, national origin, age, sexual orientation, gender identity, disability or veteran status, and other factors protected under applicable law.

E-Verify

U.S. Bank participates in the U.S. Department of Homeland Security E-Verify program in all facilities located in the United States and certain U.S. territories. The E-Verify program is an Internet-based employment eligibility verification system operated by the U.S. Citizenship and Immigration Services. Learn more about the E-Verify program.

The salary range reflects figures based on the primary location, which is listed first. The actual range for the role may differ based on the location of the role. In addition to salary, U.S. Bank offers a comprehensive benefits package, including incentive and recognition programs, equity stock purchase 401(k) contribution and pension (all benefits are subject to eligibility requirements). Pay Range: $22.50 - $30.00

U.S. Bank will consider qualified applicants with arrest or conviction records for employment. U.S. Bank conducts background checks consistent with applicable local laws, including the Los Angeles County Fair Chance Ordinance and the California Fair Chance Act as well as the San Francisco Fair Chance Ordinance. U.S. Bank is subject to, and conducts background checks consistent with the requirements of Section 19 of the Federal Deposit Insurance Act (FDIA). In addition, certain positions may also be subject to the requirements of FINRA, NMLS registration, Reg Z, Reg G, OFAC, the NFA, the FCPA, the Bank Secrecy Act, the SAFE Act, and/or federal guidelines applicable to an agreement, such as those related to ethics, safety, or operational procedures.

Applicants must be able to comply with U.S. Bank policies and procedures including the Code of Ethics and Business Conduct and related workplace conduct and safety policies.

Posting may be closed earlier due to high volume of applicants.