Administrative Assistant-Indiana-Onsite

Info Origin Inc; Indiana; On-site; USD 21,000 - 28,000; Full time

Job summary

Info Origin Inc. in Indiana is seeking an organized Administrative Support Specialist to provide administrative and operational support to INDOT's Construction Cost, Estimating, and related divisions.

The role requires strong communication, excellent organization, attention to detail, and discretion with confidential information; you will handle contractor registration, bid access, inquiries, website postings, reports, and bid analysis.

Qualifications

• Knowledge of administrative management principles and practices.
• Familiarity with state government administrative processes.
• Understanding of assigned program operations.
• Strong verbal and written communication skills.
• Excellent organizational, multitasking, and attention-to-detail skills.
• Ability to exercise sound judgment and handle confidential information.

Responsibilities

• Manage contractor registration and bidding access using the Pre-Construction module.
• Handle incoming customer service calls and inquiries, providing information or directing requests to the appropriate contacts.
• Support Business Systems Consultants with website postings and administrative tasks.
• Maintain report databases, validate letting dates, and upload missing documents.
• Prepare and manage pay item bid analysis reports using Preconstruction software.
• Archive reports and organize construction pre-bid meeting information.
• Maintain confidentiality of employee, contractor, and bid analysis information.
• Perform additional administrative duties as required.

Skills

Administrative knowledge

State government processes

Program operations

Communication skills

Organizational skills

Attention to detail

Judgment & confidentiality

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Administrative Assistant-Indiana-Onsite

IN, US

2 days ago Requisition ID: 2401

Salary Range: $15.00 To $20.00 Hourly

We are seeking an organized and detail-oriented Administrative Support Specialist to provide administrative and operational support to INDOT's Construction Cost, Estimating, and related divisions.

Key Responsibilities:

Manage contractor registration and bidding access using the Pre-Construction module.

Handle incoming customer service calls and inquiries, providing information or directing requests to the appropriate contacts.

Support Business Systems Consultants with website postings and administrative tasks.

Maintain report databases, validate letting dates, and upload missing documents.

Prepare and manage pay item bid analysis reports using Preconstruction software.

Archive reports and organize construction pre-bid meeting information.

Maintain confidentiality of employee, contractor, and bid analysis information.

Perform additional administrative duties as required.

Required Qualifications:

Knowledge of administrative management principles and practices.

Familiarity with state government administrative processes.

Understanding of assigned program operations.

Strong verbal and written communication skills.

Excellent organizational, multitasking, and attention-to-detail skills.

Ability to exercise sound judgment and handle confidential information.