Administrative Assistant

Millenniumsoft, Inc; Indianapolis (IN); On-site; USD 14 - 32,000; Part time

Job summary

Millenniumsoft, Inc. is partnering with the State of Indiana to fill an Administrative Assistant 1 contract at Indiana DHS. This 26-week assignment supports the team through report processing, data entry, and data management, with a 37.5-hour workweek and a daily schedule from 8:00 AM to 4:30 PM.

The role requires meticulous data handling, strong Microsoft Office skills, and the ability to work both independently and with a team. On-site work in Indianapolis is expected through the contract term.

Qualifications

• On-site, 37.5 hours/week schedule 8:00–16:30.
• Contract-based role with 26 weeks and potential extension.
• Experience with data-entry accuracy and document handling preferred.

Responsibilities

• Compile, review, and process reports; ensure data is current and correctly entered.
• Verify information with team members and resolve discrepancies.
• Enter and update data in systems with regular audits for accuracy.
• Maintain and organize filing within the database for easy retrieval.
• Apply best practices for document management and storage.

Skills

Data entry

Data management

Microsoft Office Suite

Attention to detail

Organization

Independent work

Teamwork

Time management

Learning new systems

Tools

Database software

Job description

Title/Role: IN-DHS-Administrative Assistant
Worksite Address: Indiana DHS, IGCS 302 W. Washington St., Room E208 Indianapolis, Indiana 46204
CAI Contract Manager (CAI Use Only): Anna Zelko
No New Submittals After: 09/18/2026
Pay Rate: $ 0.01-23.50. / hr

Engagement Type: Contract

Job Summary

The Administrative Assistant 1 is a 26-week contractor role (6 months, with possible extension) with the State of Indiana. The position supports the team through report processing, data entry, and data management.
Work Schedule: 37.5 hours per week, 8:00 AM to 4:30 PM daily, with a 1-hour lunch break

Roles and Responsibilities

• Compile, review, and process reports, making sure data is up to date and correctly entered into the system
• Work with team members to verify the accuracy of information and resolve discrepancies
• Enter and update data in the systems, with regular checks and audits to keep it accurate and complete
• Maintain and organize a filing system within the database for easy access and retrieval of documents
• Apply best practices for document management and storage

Experience

• 1 year in a role with strong data entry and accuracy
• 1 year in a role requiring verification of data entry accuracy
• 1 year of report processing, including compiling, reviewing, and checking report data
• 1 year of document management and organization within a database
• 1 year of Microsoft Office Suite proficiency

Key Skills

• Data entry and data management
• Attention to detail and accuracy
• Microsoft Office Suite and data management software
• Organization and time management
• Working independently and as part of a team
• Quickly learning new systems

Eligibility and Qualifications

• Ability to work on-site, 8:00 AM to 4:30 PM, 37.5 hours per week
• Availability for a 26-week contract, with possible extension
• Education requirements were not specified in the description