Administrative Assistant III - Marshall Street School

Washington County public Schools; Hagerstown (MD); On-site; USD 45,000 - 81,000; Full time

Job summary

Washington County Public Schools is seeking an Administrative Assistant III at Marshall Street School. The position supports the principal, serves as school bookkeeper, and handles letters, memos, and reports with minimal supervision.

Requirements include a High School Diploma/GED, 3 years of office experience, accurate typing, bookkeeping skills, and proficiency with Synergy or similar databases and Microsoft Office tools.

Qualifications

• High School Diploma/GED required.
• Three (3) years' office experience and/or advanced training.
• Accurate typing/keyboard skills and bookkeeping experience.
• Experience with Synergy or a compatible database.
• Working knowledge of Board of Education policies, especially purchasing and accounting.

Responsibilities

• Support the principal and serve as school bookkeeper.
• Draft letters, memos, and reports with minimal supervision.
• Maintain confidentiality of school information and records.
• Interact professionally with the public and coordinate appointments.
• Maintain annual requisitions, master calendar, and staff attendance.
• Apply Board of Education policies as required.
• Handle computer applications, bookkeeping, and dictation transcription as needed.
• Prioritize tasks and manage office operations.
• Maintain student records and financial records; oversee purchasing and receiving of materials.

Skills

Office etiquette

Typing

Communication

Organizational skills

Public relations

Confidentiality

Education

High School Diploma/GED

Tools

Synergy

Database software

Microsoft Office (Word, Excel, PowerPoint, Access, OneNote, Outlook, Publisher)

Google Apps

Video conferencing

Job description

Administrative Assistant III - Marshall Street School JobID: 15204

• Position Type:
  Secretarial/Clerical/ Administrative Assistant III
  
• Date Posted:
  10/8/2026
  
• Location:
  Marshall Street School
  
• Closing Date:
  10/14/2026
  

Administrative Assistant III

Marshall Street School

Grade8 of the ESP Salary Scale

Grade 8 Step 1 with a starting hourly rate of $21.60. Potential future earnings for this position on the ESP Salary Scale are $21.60 - $39.08.

8 hours/Day, 12-Month Work Year

Reports to Building Administrator

Employee Benefits Summary

Role Overview

To provide administrative assistant support to assist and relieve administrator of paperwork and impediments so thathe/she may devote maximum attention to education and educational administration.

Minimum Requirements

High School Diploma/GED.
Three (3) years' previous office experience and/oradvanced training.
Accurate typing/keyboarding skills.
Bookkeeping experience.
Demonstrated skill in a variety of relevant software and electronic communication tools, including presentation, word processing, spreadsheet and database applications.
Experience using Synergy (student management system) or compatible database program.
Working knowledge of Board of Education policies and procedures, specifically, purchasing and accounting.
Regular and predictable attendance which is an essential function of this position.
Ability to perform the essential functions of the job with or without reasonable accommodations.

Preferred Qualifications

Excellent reading, grammar and punctuation skills.
Ability to maintain an organized office environment.
Ability to receive, answer and/or relay inquiries by telephone in a courteous manner and provides the appropriate response.
Ability to communicate clearly.
Positive public relations skills.
Familiarity with a wide variety of technology tools and their use; including Microsoft applications (Word, Excel, PowerPoint, Access, OneNote, Outlook, Publisher), Google Apps, iTunes, Apple App Store, video-conferencing technology, Google Suite, etc.
Experience with Visio and Adobe.
Training and experience working in a school environment.

Role Responsibilities

Administrative Assistant to the principal.
Serve as school bookkeeper.
Compose and type letters, memos, and reports with little supervision.
Maintain high level of confidentiality in handling school business (teacher observations, miscellaneous staff and student crisis, pupil personnel cases, social services and health department referrals, parent interactions, etc).
Work effectively and positively with the public in giving and obtaining information, referring callers and arranging appointments.
Compose, compile and disseminate information regarding annual requisitions, master calendar for students/staff, and staff attendance.
Apply Board of Education policies and procedures as required.
Utilize skills in computer applications, bookkeeping procedures and dictation transcription as required.
Prioritize various tasks, maintain and manage general operation of office.
Maintain/Monitor student records, student attendance and enrollment of new students and withdrawal of students.
Maintain financial records.
Handle purchasing and receiving of materials.
Perform a variety of complex secretarial, clerical and administrative assistant duties, independently and at the request of administration.
Make frequent decisions with delegated powers from administrator.
Demonstrate courteous and professional demeanor to all stakeholders of Washington County Public Schools.
Other duties as assigned.

Environmental Factors and Physical/Mental Requirements

The Environmental Factors and Physical/Mental demands represent those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Required prolonged periods of sitting at a desk and working on a computer and other office equipment.
Ability to move throughout the building sufficiently and efficiently.
Must use sensory skills to effectively communicate and interact with others as normally defined by the ability to see, read, talk, and hear.
Ability to maintain emotional control under stress.
Ability to move, raise, lower, and carry objects up to 20 lbs. on an irregular basis.
Must be able to bend and reach.
Will be subjected to loud noises, interactions, and traffic flow associated within a highly populated office/lobby environment.

Postings current as of 10/10/2026 3:24:56 AM CST.

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