Administrative Assistant III - Strategy and Business Development

Hackensack Meridian Health; Woodbridge Township (NJ); On-site; USD 33,000 - 48,000; Full time

Benefits offered by this job

Health benefits

Tuition reimbursement

Retirement benefits

Job summary

Hackensack Meridian Health is seeking an Administrative Assistant III in New Jersey. The role supports department administration, coordinates scheduling, correspondence and budgeting tasks, and ensures adherence to organizational standards.

Ideal candidates will have a high school diploma or GED, an associate degree preferred, and at least seven years in similar roles. Proficiency in MS Office and healthcare or corporate experience are essential.

Qualifications

• High School diploma or GED required; associate degree preferred.
• Strong MS Office skills (Word, Excel, PowerPoint) required.
• Experience in health care or corporate sectors.
• Minimum of 7 years of relevant administrative experience.

Responsibilities

• Schedules appointments and meetings using hospital scheduling systems.
• Prioritizes calls, screens and directs messages to the right staff.
• Coordinates special projects, transcribes notes and prepares presentations.
• Generates reports, monitors invoices and expense reports.
• Takes and transcribes meeting minutes and manages mail.

Skills

MS Office

Healthcare experience

Education

GED

Associate degree preferred

Tools

MS Office Suite

Job description

Overview

Our team members are the heart of what makes us better.

At Hackensack Meridian Health we help our patients live better, healthier lives — and we help one another to succeed. With a culture rooted in connection and collaboration, our employees are team members. Here, competitive benefits are just the beginning. It’s also about how we support one another and how we show up for our community.

Together, we keep getting better - advancing our mission to transform healthcare and serve as a leader of positive change.

The Administrative Assistant III performs a variety of administrative functions. This position reports to an administrator and provides assistance utilizing secretarial support skills to maintain departmental operation.

Responsibilities

A day in the life of an Administrative Assistant III at Hackensack Meridian Health includes:

• Schedules appointments, meetings or conferences for departmental personnel utilizing interdepartmental and/or hospital wide computerized scheduling systems.


• Prioritizes calls through screening process, transfers calls, records messages, and delivers to appropriate personnel.


• Coordinates special projects as instructed, composes memos, transcribes notes, and researches and creates presentations.


• Generates reports, handles multiple projects, and prepares and monitors invoices and expense reports.


• Takes and/or transcribes minutes at meetings.


• Reviews and distributes daily mail correspondence to appropriate personnel.


• Orders office supplies and maintains inventory.


• Maintains up-to-date departmental manuals and files.


• May assist with compiling and developing the annual budget.


• Meets both department and individual goals.


• Adheres to the standards identified in the Medical Center`s Organizational Competencies.

Qualifications

Education, Knowledge, Skills and Abilities Required:

• High School diploma, general equivalency diploma (GED), and/or GED equivalent programs.


• Strong skills in MS Office Applications.


• Experience in health care or corporate sectors.


• Minimum of 7 years of experience in the field or in a related area or related higher levels of education achieved.

Education, Knowledge, Skills and Abilities Preferred:

• Associate degree or higher.

Starting Minimum Rate

Minimum rate of $29.38 Hourly

Job Posting Disclosure

HMH is committed to pay equity and transparency for our team members. The posted rate of pay in this job posting is a reasonable good faith estimate of the minimum base pay for this role at the time of posting in accordance with the New Jersey Pay Transparency Act and does not reflect the full value of our market-competitive total rewards package. The starting rate of pay is provided for informational purposes only and is not a guarantee of a specific offer. Posted hourly rates may be stated as an annual salary in the offer and posted annual salaries may be stated as an hourly rate in the offer, depending on the level and nature of the job duties and credentials of the candidate. The base compensation determined at the time of the offer may be different than the posted rate of pay based on a number of non-discriminatory factors, including but not limited to: Labor Market Data: Compensation is benchmarked against market data to ensure competitiveness. Experience: Years of relevant work experience. Education and Certifications: Level of education attained, including specialized certifications, credentials, completed apprenticeship programs or advanced training. Skills: Demonstrated proficiency in relevant skills and competencies. Geographic Location: Cost of living and market rates for the specific location. Internal Equity: Compensation is determined in a manner consistent with compensation ranges for similar roles within the organization. Budget and Grant Funding: Departmental budgets and any grant funding associated with the job position may impact the pay that can be offered. Some jobs may also be eligible for performance-based incentives, bonuses, or commissions not reflected in the starting rate. Certain positions may also be eligible for shift differentials for work performed on evening, night, or weekend shifts. In addition to our compensation for full-time and part-time (20+ hours/week) job positions, HMH offers a comprehensive benefits package, including health, dental, vision, paid leave, tuition reimbursement, and retirement benefits.