Executive Assistant

Howard University; Washington (District of Columbia); On-site; USD 80,000 - 85,000; Full time

Job summary

Howard University seeks a full-time Administrative Assistant III; Manager of Research Operations to develop and refine an operational infrastructure supporting the Office of Research’s R1 mission.

Responsibilities include managing an R1 portfolio, coordinating with national healthcare and funding bodies, designing qualitative evaluation methods, and producing SOPs, dashboards, and templates to monitor progress and ensure compliance.

Qualifications

• BA/BS in a related discipline is required.
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Responsibilities

• Oversee infrastructure development for an R1 research portfolio.
• Spearhead outreach with national healthcare and funding organizations.
• Develop qualitative methodologies to evaluate stakeholder perspectives.
• Integrate findings into SOPs for research implementation across conduct and monitoring.
• Create workflows for pre-award planning, post-award monitoring, and facilities management.
• Generate planning and monitoring resources and regulatory binder templates.
• Produce data collection tools and dashboards aligned with success criteria.
• Translate evaluation data into high-impact dissemination content.
• Establish competency-based hiring, training, and performance evaluation models.

Skills

Office administration

MS Word

Excel

PowerPoint

Access

Budgeting

Confidentiality

Written & verbal communication

Stakeholder collaboration

Independent & team work

Education

BA/BS in related discipline

Tools

MS Word

Excel

PowerPoint

Access

Job description

Position

The Howard University College of Medicine currently seeks a full‑time Administrative Assistant III; Manager of Research Operations (AAIII/MRO) to develop, execute, and refine an operational infrastructure that subserves the Office of Research’s R1 research mission.

Accountabilities & Essential Functions

• Oversee the infrastructure development and management of a R1 research portfolio that aims to develop novel, innovative solutions to society’s most urgent social, technological, and scientific needs in an evidence‑based, scalable manner.
• Spearhead scoping of and outreach with national healthcare organizations, federal funding organizations, philanthropic organizations, community advocates, and people with lived experience of mental illness aligned with the Office of Research’s vision.
• Develop and implement qualitative methodologies (e.g., Delphi studies, key informant interviews, surveys) that evaluate said stakeholders groups’ perspectives regarding acceptability and feasibility of research conduct, implementation, and scalability in a diversity of settings.
• Iteratively integrate key findings from said methodologies into emerging standard operating frameworks for research implementation (inclusive of conduct, monitoring, reporting, and scaling).
• Develop and implement standard operating workflows for research implementation— including but not limited to pre‑award planning and submission, clinical research conduct, post‑award monitoring, and research building/facilities management—in accordance with institutional, HIPAA, and/or Good Clinical Practice standards.
• Generate planning and monitoring resources (i.e., feasibility assessments, essential documentation templates, regulatory binder templates, centralized monitoring dashboards) that optimize research implementation relative to Office of Research timelines and key performance indicators.
• Generate data collection and management tools (i.e., electronic capture databases, case report forms, participant‑reported outcomes, etc.) that optimize research implementation relative to Office of Research‑defined success criteria.
• Iteratively translate evaluation data regarding research implementation and/or research staff satisfaction into high‑impact dissemination content (i.e., publications, presentations, case studies, etc.).
• Develop and implement competency‑based hiring, training, and performance evaluation models for both paid and volunteer positions that will subserve infrastructure development.

Skills

• Advanced knowledge of office and administrative practices and principles.
• Skill in the operation of computers, related software applications (MS Word, Excel, PowerPoint, and Access).
• Knowledge and skill in accounting and budgeting procedures and techniques; ability to problem solve and make decisions.
• Ability to exercise discretion and ensure a high level of confidentiality.
• Ability to communicate effectively orally and in writing with a diverse population.
• Ability to establish and maintain effective harmonious work relations with faculty, staff, students, and the general public.
• Excellent verbal and written communication; command over prioritization and organization.
• Ability to adaptively and empathetically collaborate with numerous stakeholders across a diversity of backgrounds.
• Ability to take initiative, working both independently and within a team environment.

Qualifications

Minimum Qualifications: Qualified candidates will hold a BA/BS in a related discipline plus 5 years of relevant professional experience.

Desired Qualifications:

• Previous experience in oversight of high‑impact, multi‑million dollar research portfolios inclusive of a diversity of funding sources.
• Previous experience in the development of research methods and corresponding analysis plans.
• Previous experience in the interdisciplinary project management within higher education institutions.

Compensation

Compensation Range: $80,000 - $85,000