Administrative Assistant III — Operations & Procurement Pro

Florida Polytechnic University; Lakeland (FL); On-site; USD 48,000 - 52,000; Full time

Benefits offered by this job

Health benefits

Annual leave

Sick leave

Employee Assistance Program

Job summary

Florida Polytechnic University seeks an administrative professional to support the Auxiliary Enterprises department on site in Lakeland. You will handle reports, procurement, travel, and contract tracking to ensure timely operations and compliance.

Ideal candidates hold an associate degree with several years of relevant experience; a bachelor's degree and ERP/Workday experience are advantageous. Willingness to work evenings/weekends for events may be required.

Qualifications

• Associate degree and three (3) years of relevant experience required.
• High school diploma and 2 years of relevant experience accepted.
• In lieu of a degree, any relevant education, experience, or certifications may be considered.

Responsibilities

• Provides administrative support by preparing reports, data summaries, and communications.
• Reviews purchase requests, creates requisitions, and manages approvals per agreements.
• Reviews employee expense reports for accuracy and proper coding.
• Monitors contract terms, renewal deadlines, and coordinates renewals with stakeholders.
• Provides travel support and processes travel expenses per policy.

Skills

Microsoft Office

Excel

PowerPoint

Outlook

Data reporting

Education

Associate degree

Bachelor’s degree (preferred)

Tools

Workday ERP

Job description

Florida Polytechnic University seeks an administrative professional to support the Auxiliary Enterprises department on site in Lakeland. You will handle reports, procurement, travel, and contract tracking to ensure timely operations and compliance.

Ideal candidates hold an associate degree with several years of relevant experience; a bachelor's degree and ERP/Workday experience are advantageous. Willingness to work evenings/weekends for events may be required.