Administrative Assistant III – Human Resources

Smith Seckman Reid, Inc.; Nashville (TN); On-site; USD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking an Administrative Assistant III to support its Human Resources team. This role involves a variety of administrative tasks, including managing schedules, processing HR invoices, and maintaining personnel records. The ideal candidate will possess strong organizational and communication skills, with a solid understanding of HR processes. This dynamic environment offers opportunities for personal growth and a range of competitive benefits, making it an excellent place for those looking to advance their careers in a supportive setting.

Benefits

Medical coverage

Dental coverage

Vision coverage

401(k) matching

Tuition reimbursement

Wellness programs

Employee incentives

Qualifications

• 5 years of experience in administrative support, preferably in HR.
• Thorough knowledge of Microsoft Office and HR processes.

Responsibilities

• Perform administrative duties for HR management and team.
• Manage HR-related vendor relationships and employee awards program.

Skills

Microsoft Office

Time Management

Interpersonal Skills

Organizational Skills

Written Communication

Confidentiality

Education

High school degree or GED

College degree in administration or related field

Tools

HRIS

LMS

Customer Relationship Management database

Job description

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Join to apply for the Administrative Assistant III – Human Resources role at Smith Seckman Reid, Inc.

A leading comprehensive engineering design and consulting firm, SSR provides innovative solutions for clients with facility and infrastructure challenges. To achieve client needs, SSR has multiple locations across the US. Working with a diverse group of individuals in a variety of markets, our team of experts partner with our clients to deliver advanced solutions that last.

SSR is committed to providing opportunities and benefits to colleagues that promote living fully. Through various competitive benefits and programs available, SSR supports the health, well-being, and personal growth of its employees.

SSR offers benefit options including medical, dental, and vision coverage, a generous contribution to employee-owned Health Savings Account, 401(k) with matching up to the full IRS maximum, tuition reimbursement, and a variety of other employee incentives and wellness programs. SSR is a 2019 A/E/C Building a Better World Award Winner which recognizes our commitment to community outreach and improvement.

We feel that SSR is a great place, but don’t take our word for it, See what our colleagues are saying at www.ssr-inc.com/life-at-ssr.

Why Choose SSR? Look at our Twitter, Facebook and LinkedIn pages to discover more.

We are Certified "Great Place to Work" http://www.greatplacetowork.com/certified-company/1001559

Description

Performs administrative support for the Director of Human Resources and Talent Acquisition Director. Also provides administrative and project support for the Human Resources team. Works closely with Administration to provide information and services to colleagues, external customers and vendors.

Essential Functions

• Performs administrative duties for management
• Provides administrative support to Human Resources team to include phone calls, mail, scheduling and calendar management, travel arrangements, and other tasks as requested
• Completes the EEO1 and Vets 100 report and assists with the Affirmative Action plan annually
• Prepares all HR invoices for approval and payment
• Manages the HR credit card
• Completes monthly benefits reconciliation with HR Partner and Accounting monthly and as needed
• Utilizes the LMS to create classes, enroll colleagues, and maintain colleague training records
• Enters new employee data and runs reports in Customer Relationship Management database as needed
• Processes certification bonuses and PE increase and bonuses for the firm
• Researches and analyzes data for special projects and policy development
• Responsible for monthly turnover reporting
• Responsible for quarterly home- based colleagues report
• Utilizes the HR database (UKG) to maintain colleague data, run reports, and complete employment verifications
• Completes and processes colleague termination paperwork
• Responsible for maintaining, retaining, and archiving all personnel records
• Maintains a clean and well-stocked HR Closet
• Serves as main point of contact for various HR-related vendor relationships
• Manages the Employee Service Awards program from report generation to ordering/receipt of materials and delivery coordination
• Assists HR team with ordering and coordinating colleague relations/hospitality items
• Develops, proofs, and updates HR communications as needed, including presentations and organizational charts
• Coordinates all logistics, meeting set up, materials, and communication for HR-led Connections
• Holds responsibility for maintaining compliance on employment law posters for all offices
• Participates in planning and execution of office or company events as needed
• Changes addresses in Fidelity
• Manages system for emergency communications (omnilert), adding new hires and removing terminations
• Conducts regular audits of UKG and updates as needed.
• Works with HR Partner to manage the wellness inbox and tracking for incentives
• Works with the Talent Acquisition Generalist for onboarding meeting scheduling
• Works with HR Partners to create job descriptions and benchmarks. Ensures the correct format and partners with IT to load into perform
  
  

Knowledge, Skill, And Ability Requirements

• Thorough knowledge of Microsoft Office (i.e., Word, Excel, PowerPoint, and Outlook)
• Knowledge of basic HR processes and practices
• Working knowledge of HR computer systems (HRIS, LMS)
• Time Management – ability to prioritize and complete tasks efficiently
• Judgment and Decision-Making Skills – ability to make reasoned judgments that are logical and well thought out, constructively questioning and analyzing information in order to make the best conclusion
• Interpersonal – ability to interact positively and work effectively with others
• Organizational Skills – can marshal resources (people, funding, material, support, etc.) to get things done; can orchestrate multiple activities at once to accomplish goals; uses resources effectively and efficiently; arranges information and files in a useful manner
• Comprehension – ability to understand information, ideas, and direction presented in writing and/or verbally communicated
• Written Communication Skills – ability to clearly deliver a message through written words using correct grammar, spelling, and punctuation
• Speech Clarity – ability to speak clearly and in a common language so that others can understand you
• Detail-Oriented – ability to achieve accuracy and thoroughness when accomplishing a task; pays attention to details and is able to understand what caused a certain outcome
• Confidentiality – ability to maintain privacy of work-related information
  
  

Minimum Qualifications

• High school degree or GED equivalent and five years of applicable experience OR college degree in administration or related field
  
  

PHYSICAL DEMANDS: (The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

• Frequently/extensively use a computer for several hours at a time
• Ability to lift and/or carry materials weighing up to 30 pounds
  
  

WORK ENVIRONMENT: (The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

• Indoors with some exposure to excessive noise, darkness/poor lighting, fumes, or dust
• Occasional outdoor events in the summer and/or fall months that require set up

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Design Services

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