Administrative Assistant III - Facility Administration Support

okgov; Oklahoma; On-site; USD 39,000 - 48,000; Full time

Benefits offered by this job

Generous state paid benefit allowance

Health insurance plans with no pre‑ex"

Flexible spending accounts

Job summary

ODMHSAS Administrative Assistant III - Facility Administration Support role provides comprehensive administrative, operational, and compliance support for state-operated facilities. The position coordinates agency functions including facility and vendor communication, transportation services, contract and invoice tracking, credentialing, travel and reimbursement, and records management.

The role also supports mock surveys, Daily Huddles, reporting, process improvement, and other agency

Qualifications

• Bachelor's degree required or equivalent combination of education and experience.
• Two years of technical clerical, secretarial, or general office work or equivalent experience.

Responsibilities

• Coordinate facility communications, transportation, contracts and invoices.
• Manage records, credentialing, and travel reimbursements.
• Support mock surveys, daily huddles, reporting, and process improvements.

Education

Bachelor's degree

Tools

Office software

Job description

Administrative Assistant III - Facility Administration Support

Agency: 452 MENTAL HEALTH AND SUBSTANCE ABUSE SERV.

Supervisory Organization: Central Office - Facility Administration

Job Posting End Date: Refer to the date listed at the top of this posting, if available. Continuous if date is blank. Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date: Continuous if Blank

Full/Part-Time: Full time

Job Type: Regular

Compensation: $21.03hr/$43,750yr

Job Description

Administrative Assistant III - Facility Administration Support

About the Position : This position provides comprehensive administrative, operational, and compliance support for ODMHSAS state-operated facilities. The role coordinates a variety of agency functions, including facility and vendor communication, transportation services, contract and invoice tracking, credentialing, travel and reimbursement, records management, policy and process standardization, meeting coordination, and compliance activities. The position serves as a key resource for facilities and internal stakeholders, helping ensure processes are consistent, documentation is accurate, requirements are met, and operational needs are addressed efficiently. The role also supports mock surveys, Daily Huddles, reporting, process improvement, and other agency initiatives and duties as needed.

Job Type/Salary:

Application period: 08/21/26-08/28/26

Full-time

Vacancies: 1

Annual Salary is $43,750.00

Primary Working Hours are M-F; 8-5

FLSA Status: Non- Exempt

Minimum Qualifications and Experience:

• Bachelor's degree and
• Two years of technical clerical, secretarial, or general office work,
• Or an equivalent combination of education and experience.

Special Requirements:

Applicants must be willing and able to fulfill any job-related travel normally associated with this position and as such have a valid driver's license

Benefit Highlights:

• Generous state paid benefit allowance to help cover insurance premiums
• A wide choice of health insurance plans with no pre-existing condition exclusions or limitations
• Flexible spending accounts for health care expenses or dependent care
• Employee assistance programs and health and fitness programs
• 11 paid holidays
• 15 days of vacation and 15 days of sick leave the first year
• Retirement Savings Plan with a generous match
• Longevity Bonus for years of service
• Training opportunities for CEU requirements

About us:

The Oklahoma Department of Mental Health and Substance Abuse Services (ODMHSAS) is the state's safety net mental health and substance use treatment services system. The department's core mission is to provide prevention and treatment services for Oklahomans who are indigent and without a means to pay. To address those needs, ODMHSAS has multiple state-operated facilities across Oklahoma that target different populations

Reasonable accommodation to individuals with disabilities may be provided upon request.

An Equal Opportunity Employer.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.