Facilities Ops & Compliance Coordinator

Oklahoma Department of Mental Health and Substance Abuse Services; Oklahoma City (OK); On-site; USD 37,000 - 50,000; Full time

Benefits offered by this job

Benefit allowance

Health insurance

Flexible spending accounts

Employee assistance programs

11 paid holidays

Vacation & sick leave

Retirement savings match

Longevity bonus

CEU training

Job summary

The Oklahoma Department of Mental Health and Substance Abuse Services is seeking an Administrative Assistant III to provide comprehensive administrative, operational, and compliance support for state-operated facilities in Oklahoma City.

The role includes coordinating facility and vendor communications, travel and reimbursement processes, contract and invoice tracking, credentialing, and records management, with involvement in policy standardization and performance improvement initiatives.

Qualifications

• Bachelor’s degree and two years of technical clerical, secretarial, or general office work, or an equivalent combination of education and experience.
• Ability to coordinate facility communications and maintain records.

Responsibilities

• Provide administrative, operational, and compliance support for state-operated facilities.
• Coordinate facility and vendor communications, travel, contracts, invoices, and credentialing.
• Support mock surveys, daily huddles, reporting, and process standardization as needed.
• Assist in records management and documentation to ensure accuracy and consistency.

Education

Bachelor’s degree

Job description

The Oklahoma Department of Mental Health and Substance Abuse Services is seeking an Administrative Assistant III to provide comprehensive administrative, operational, and compliance support for state-operated facilities in Oklahoma City.

The role includes coordinating facility and vendor communications, travel and reimbursement processes, contract and invoice tracking, credentialing, and records management, with involvement in policy standardization and performance improvement initiatives.