ADMINISTRATIVE ASSISTANT III - EMERGENCY APPOINTMENT FIRE

County of Los Angeles; Norwalk (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

County of Los Angeles is seeking an Emergency Administrative Assistant III to support the Registrar-Recorder/County Clerk during the current emergency period.

Under an emergency order, initial appointments may last up to 90 days with potential for permanent employment; assess performance weighted 100%.

You will participate in budget planning for large programs, draft grants, and coordinate staff on major projects.

Qualifications

• Three years' staff capacity experience analyzing organizational systems and budget.
• One year as Administrative Assistant II, Staff Assistant II, or Assistant Administrative Analyst.
• County status as required payroll titles must be held in LA County.

Responsibilities

• Participates in budget planning for programs with $10–20M annual expenditures.
• Investigates and drafts grant proposals with other agencies.
• Evaluates organization, staffing, financing for major programs or modifications.
• Assesses purchasing, leasing, siting, space planning for facilities.
• Conducts management studies to improve practices and policies.
• Leads a team of administrative staff on projects and assignments.
• Coordinates teams as needed for various projects.

Skills

Administrative experience

Budget planning

Grant proposals

Job description

When To Apply

Applications will be accepted beginning

Position/Program Information

EXAM NUMBER

E0889B-FR

Type Of Recruitment

We welcome applications from anyone.

When To Apply

Applications will be accepted beginning Friday, November 13, 2026, at 8:00 a.m. (PT) – Continuous. This examination will remain open until the needs of the Department are met and is subject to closure without prior notice.

The LA County Board of Supervisors has unanimously ratified a Proclamation of Local Emergency in response to the windstorms and wildfires, including the Palisades and Eaton Fires, that have devastated communities across the County. We are looking for qualified and committed individuals to help strengthen the County workforce and ensure residents continue to receive critical support. If you are looking for a new opportunity where your work will make an immediate impact, this may be the role for you.

The Registrar Recorder/County Clerk is seeking qualified candidates to fill an emergency Administrative Assistant III vacancy.

Under the emergency order, applicants who meet the requirements may be hired for an initial period of up to 90 days, with an opportunity for permanent County employment.

Before the end of your initial work period, you will be assessed on your work performance. This assessment will be weighted 100%.

Those who successfully pass the assessment will be considered for permanent appointment to Administrative Assistant III.

Essential Job Functions

• Participates from the beginning at a decision‑making level in budget planning of major programs of the department involving $10 to 20 million or more in annual expenditures.
• Investigates and drafts grant proposals for new and renewed grants, negotiating details with other governmental agencies.
• Analyzes, evaluates, and makes recommendations for organizing, staffing financing, and operation of major new departmental functions or major modifications of existing programs.
• Analyzes, evaluates, and makes recommendations on purchasing, leasing, siting, equipping, and space planning of major departmental facilities.
• Conducts management studies of component organizations of the department to determine if acceptable management practices are being used and departmental policies enforced to assess organization, staffing, and financing, to define and report problem areas, and to develop recommendations for the solution of problems uncovered.
• Determines the need for, and as assigned, coordinates Systems & Work Measurement Analysts or Methods Technicians in the conduct of work measurement and methods improvement studies; participates in reviewing work measurement study results and, if approved, persuades line managers to accept revised procedures and work standards.
• Assigned to lead the work of a team of administrative generalists or specialists assigned to work together on specific projects and studies or who function together continuously as a group to work together on a variety of assignments, as needed.

The duties listed are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.

Requirements

Minimum Requirements

OPTION I: Three years' experience in staff capacity* analyzing and making recommendations for the solution of problems of organization, systems and procedures, programs, facility planning, budget, or personnel, one year of which must have been in a responsible staff capacity** in the administrative staff organization of a department or a central administrative staff organization.

OPTION II: One year's experience as an Administrative Assistant II***, Staff Assistant II****, or Assistant Administrative Analyst*****.

You MUST meet the requirement(s) in order to be appointed to fill any vacancies related to this recruitment.

License

A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job‑related essential functions.

Physical Class

Physical Class 2 - Light: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10-pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved.

Special Requirement Information

• Staff capacity is defined as assisting and supporting administration by doing research, analysis, and making recommendations to line managers on matters such as: utilization of personnel; allocation of funds; workload and workload fluctuations; and, programs and procedures for accomplishing work objectives.
• Responsible staff capacity is defined as staff experience at the journey-level requiring working knowledge of rules, regulations, and other guidelines related to program area assigned.
• To qualify, applicants must have County status as an Administrative Assistant II evidenced by holding such payroll title in the County of Los Angeles for the required period of time. No out-of-class experience will be accepted.
• To qualify, applicants must have County status as a Staff Assistant II evidenced by holding such payroll title in the County of Los Angeles for the required period of time. No out-of-class experience will be accepted.
• To qualify, applicants must have County status as an Assistant Administrative Analyst evidenced by holding such payroll title in the County of Los Angeles for the required period of time. No out-of-class experience will be accepted.

ANTI-RACISM, DIVERSITY, AND INCLUSION (ARDI)

The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. We are committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices.

Contact Information

Department Contact Name: Rena Kamasawa

Department Contact Phone: [phone]

Department Contact Email: [e-mail]

Teletype Phone: [phone]

Employment Information

Any language contained in the job posting supersedes any language contained below.

This document is intended to provide general information about the recruitment process of the County of Los Angeles. Applicants with questions about a specific job posting should contact the exam analyst listed on the posting.

Equal Employment Opportunity/Non-Discrimination Statement

The County of Los Angeles is an Equal Employment Opportunity Employer and is committed to non-discrimination in the County workforce, regardless of age (40 and over); ancestry; color; ethnicity; religious creed; protected family or medical leave status; disability; marital status; medical condition; genetic information; military and veteran status; national origin; race ; sex; gender; sexual orientation; or any other characteristic protected by State or federal law. For more information, please visit: https://employee.hr.lacounty.gov/eeo-programs/

Testing Accommodations For Applicants

The County of Los Angeles complies with all federal and state disability laws and makes reasonable accommodations for qualified applicants and employees with disabilities. If a reasonable accommodation is needed to participate in the job application process, please contact the testing accommodation coordinator listed on the job posting. Hearing impaired applicants with telephone teletype equipment may leave messages by calling the teletype phone number on the job posting. For more information on accommodations, please visit: https://hr.lacounty.gov/accessibility/

Fair Chance

The County of Los Angeles is a Fair Chance employer. Except as otherwise permissible under applicable laws, you will not be asked to provide information about conviction history unless you receive a conditional offer of employment. The County will make an individualized assessment of whether your conviction history has a direct and adverse relationship with the specific duties of the job, and will also consider potential mitigating factors, which may include, but is not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. Qualified applicants with arrest or conviction records will be considered for employment in accordance with County Fair Chance Policies and the Fair Chance Act (Gov. Code Section 12952).

Employment Eligibility

Final appointment is contingent upon verification of U.S. citizenship or the right to work in the United States.

Career PathFinder

Resources to help current and prospective employees plan a career with Los Angeles County are available. To explore career paths to and from nearly all job titles, please visit our interactive Career PathFinder application at http://career-pathfinder.hr.lacounty.gov.

Veteran’s Credit

Pursuant to the County Charter and County policy, in all open competitive examinations (i.e., examinations open to everyone), the County of Los Angeles will add a credit of 10 percent of the total credits specified for such examination to the final passing score of an honorably discharged veteran, as well as the spouse of a deceased or disabled veteran, who served in the Armed Forces of the United States under specific conditions.

For more information on veteran’s credit, please visit: https://file.lacounty.gov/SDSInter/dhr/205102_PPG_115.pdf

Revised September 2025