Administrative Assistant III: Clearances & Ops

University of Delaware; Newark (DE); On-site; USD 42,000 - 64,000; Full time

Job summary

University of Delaware seeks an Administrative Assistant III in Newark, DE to support background clearances for 1,500+ students and manage financials, data reporting, and website updates. The role collaborates with faculty, state agencies, and field personnel to ensure compliant processes across 26 programs.

The successful candidate will have a high school diploma or GED with three years of experience (associate degree preferred) and strong proficiency in Access, TaskStream, Google Suite, and UD

Qualifications

• High School Diploma or GED and three years of experience, or equivalent combination; Associate’s degree preferred.

Responsibilities

• Receive, process, and monitor three background clearances for students and manage related notices to faculty.
• Manage payments, clock hours, stipends, and reimbursements for field personnel and educators.
• Support data collection systems (TaskStream) and database tools to enable timely surveys and evaluations.
• Hire, supervise, and train work-study students; ensure timesheets are submitted.
• Maintain the CEHD information pages and relevant protocols on the OCS/website.
• Access, input, and respond to data reports using Access, Google Suite, and UD databases.
• Coordinate with state agencies and external partners for compliance.
• Communicate with the CEHD Dean’s office and staff across departments.

Skills

Office procedures

Data entry

Microsoft Office

Communication skills

Discretion

Attention to detail

Education

High School Diploma or GED

Associate’s degree preferred

Higher education experience

Tools

Access

PowerPoint

WordPress

Google Suite

UDSIS

TaskStream

Job description

University of Delaware seeks an Administrative Assistant III in Newark, DE to support background clearances for 1,500+ students and manage financials, data reporting, and website updates. The role collaborates with faculty, state agencies, and field personnel to ensure compliant processes across 26 programs.

The successful candidate will have a high school diploma or GED with three years of experience (associate degree preferred) and strong proficiency in Access, TaskStream, Google Suite, and UD