Asst. Director of Facilities Finance & Administration - #000007

Western Carolina University; Cullowhee (NC); On-site; USD 45,000 - 128,000; Full time

Benefits offered by this job

Dental insurance

Vision insurance

Health insurance

Tuition waivers

Free group exercise classes

Campus recreation center discount

Vaccines on campus

Job summary

Western Carolina University is seeking an Assistant Director of Facilities Finance & Administration to support the financial and business management of Facilities Management at the Cullowhee campus. The role reports to the Director and AVC, handling budgets, procurement, billing, and related processes.

The position requires a relevant degree with administrative/financial management experience and eligibility to work in the U.S. with no sponsorship needed. Competitive benefits accompany the role.

Qualifications

• Bachelor's degree in business administration, public administration, or related business area.
• Two years of administrative management or business management experience.
• Equivalent combination of education and experience accepted.
• Journey level requires bachelor's degree plus two years admin management experience.

Responsibilities

• Assist and support the financial and business management of the Facilities Management department.
• Support the Director and Associate Vice Chancellor in operating budget and finance, strategic planning, personnel, office procedures management, accounts payable, billing, motor pool transportation service, surplus property management, procurement, inventory control, warehouse management, and computer systems.
• Must be eligible to work in the United States without sponsorship.

Skills

Public/Business administration

Personnel administration

Purchasing

Accounting practices

Computer systems literacy

Education

Bachelor's degree in business administration, public administration, or related business area

Associate's degree with two years administrative, business, or financial management experience

Equivalent combination of training and experience

Job description

Asst. Director of Facilities Finance & Administration - #000007

Posting Details

Posting Number: SHRA1731P

Quick Link for Internal Postings: https://jobs.wcu.edu/postings/35766

Classification Title: Business Officer

Competency Level: Journey

Working Title: Asst. Director of Facilities Finance & Administration - #000007

Department: Facilities Management

Western Carolina University continues to rank high on Forbes 'Best Employers' lists each year. Including:

• * 2025 - Ranked 1st in the top 100 employers in North Carolina in Forbes 'America's Best Employers by State' list.
• * 2024 - Ranking in the top 8.5% on Forbes 'America's Best Midsize Employers' list, WCU was ranked 34 out of the top 400 employers across all industries.
• * 2023 - Ranked in the top 20% on Forbes 'America's Best Midsize Employers' list, WCU was ranked 97 out of the top 500 employers across all industries.
• * 2022 - Ranked 14th in the top 100 employers in North Carolina in Forbes 'America's Best Employers by State' list.

Western Carolina University is the UNC system's westernmost campus and has been consistently ranked as one of the top 15 public regional institutions in the South.

Employees of WCU are provided a comprehensive benefits package as well as other resources, policies and programs to ensure a happy and healthy work/life balance. Benefit eligible employees have access to dental, vision and health insurance plans - eligibility begins on the first of the month following date of hire. Retirement plan contributions begin on the eligibility date following election and include employer contributions for either a defined contribution or a defined benefit plan. Optional disability plans are also available.

Eligible employees have access to tuition waivers for up to three courses per academic year; employee may enroll at any of the constituent UNC System campuses. Also offered are free group exercise classes multiple times per week, a discounted membership to the campus recreation center, free vaccine and booster shots offered on campus, pretax flexible spending accounts, 12 paid holidays and 24 hours of paid community service leave each year. Leave earning employees (staff and 12-month faculty) who work at least half of the working days of their first month of employment will begin accruing vacation and sick leave immediately. Paid parental leave after 12 months of continuous service.

WCU offers an abundance of training and development programs, certifications, workshops and conferences - many of which are offered free of charge.

Position Summary

The primary location of this position is the main Cullowhee, NC campus. The position is responsible for assisting and supporting the financial and business management of the Facilities Management department. In the performance of this task, this position supports the Director and Associate Vice Chancellor in activities relating to operating budget and finance, strategic planning, personnel, office procedures management, accounts payable, billing, motor pool transportation service, surplus property management, procurement, inventory control, warehouse management, and computer systems. Must be eligible to work in the United States without sponsorship.

Knowledge, Skills, & Abilities Required for this Position

Considerable knowledge of the principles of public and business administration; Substantial knowledge of personnel administration, purchasing, and accounting practices and procedures; Demonstrated ability to assist in the planning and direction of fiscal and business services; Demonstrated ability to select, train, and supervise employees in administrative/business operations; Demonstrated ability to establish and maintain effective working relationships; Knowledge of computer systems and the use of information technology, including demonstrated ability to communicate with computer users to solve problems; and the ability to work independently.

Minimum Qualifications

Some state job postings say you can qualify by an 'equivalent combination of education and experience.' If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. Bachelor's degree in business administration, public administration, or related business area; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions. Optional Guidelines: Contributing: Bachelor's degree in business administration, public administration, or related business area; or Associate's degree and two years of administrative, business, or financial management experience or equivalent combination of training and experience. Journey: Bachelor's degree in business administration, public administration, or related business area and two years of administrative management or business management experience or equivalent combination of training and experience. Advanced: Bachelor's degree in business administration, public administration, or related business area and three years of administrative management or business management experience or equivalent combination of training and experience.

Position Details

Position Type: Permanent Full-Time

Number of Hours per Week: 40

Number of Months per Year: 12

Salary Band Range: $45,026 - $128,013

Salary Grade: For administrative purposes during the implementation of Career Banding this Journey level position is considered a Salary Grade 73

Background/E-Verify

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Western Carolina University uses E-Verify to confirm employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit www.dhs.gov/E-Verify. Proper documentation of identity and employability are required at the time of employment.

Credential Verification

All new employees are required to have listed credentials/degrees verified within 30 days of employment. All new employees who will be teaching are required to provide official transcripts within 30 days of employment. Transcripts should be provided for the highest earned degree and/or the degree which is being used to satisfy credential/qualification requirements.

EOE

Western Carolina University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race; color; ethnicity; religion; sex; pregnancy; sexual orientation; gender identity or expression; national origin; age; disability; genetic information; political affiliation; National Guard or veteran status, consistent with applicable federal, state and local laws, regulations, and policies, and the policies of The University of North Carolina. Persons with disabilities requiring accommodations in the application and interview process please call [phone] or email at [e-mail].

University Safety

The Western Carolina University Annual Safety Report is available online at University Annual Safety Report or in hard-copy by request at the office of the Vice Chancellor for Student Affairs, 227 HFR Administration Building, Cullowhee, NC 28723 (828-227-7147) or the Office of University Police, 111 Camp Annex, Cullowhee, NC 28723 (828-227-7301). The report, required of all universities participating in Title IV student financial aid programs, discusses crime statistics, procedures for reporting suspicious or criminal activity, security, police authority, crime prevention strategies, university policies on substance abuse and sexual offenses, workplace violence and fire safety.

Applicant Documents

Required Documents

1. Cover Letter/Letter of Application
2. Resume
3. List of references

Optional Documents

1. DD-214
2. NGB 23A (RPAS)
3. DD256 or NGB22

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. *

   How did you hear about this employment opportunity?

   • HigherEdJobs.com
   • Inside Higher Ed
   • HERC - Higher Education Recruitment Consortium
   • Website - Jobs.wcu.edu
   • Indeed.com
   • Personal Referral
   • Agency Referral
   • Other
2. *

   Do you require sponsorship?

   • Yes
   • No